MINUTES

Monthly Board Meeting - 2nd Wednesday every month at 5:00pm
at the
FREE LIBRARY OF NH & S.
All are welcome.

Friends of the Free Library of New Hope and Solebury
Minutes for October 9th @5pm
New Hope Solebury Library

ATTENDANCE:

BOARD MEMBERS PRESENT: Kristin Reilly, Annette Cseri, Kelleen Gebler, Victoria Short, Carol Spencer, Paul Spencer, Elizabeth Varnai, Karl Varnai

BOARD MEMBERS ABSENT: none
GUESTS: Pamm Kerr

MEETING CALLED TO ORDER: 5:02 pm

ACCEPTANCE OF MINUTES (9/11/2024): Kris made a motion to approve the minutes from September. Carol seconded and all board members approved.

Finances/Operations – Treasurer’s Report – Kelleen

Bank statement balance (9/30/2024) - $16,626.52
Actual balance at the meeting before any transfers (10/9/2024) - $17,225.22

OLD BUSINESS

Membership – Kris sent out 21 renewals last month; to date she has received 9 back.

Library trustees meeting – Pamm attended the meeting. Follow the link to read the minutes of the meeting: https://www.nhslibrary.org/about-us/minutes-financials-trustees/

Book Sale update – Kris reported that the book sale will end the first week of November; the space must be vacated by November 15th. Volunteers will then sort the remaining inventory to determine what is returned to storage and what is given to Chris Kerr on behalf of Project Home. Richard Gacek will be offered the opportunity to buy hard copy books at fifty cents each.

The storage unit can hold up to 40 boxes. Decisions will be made about the paperwork spanning eleven years of the FOL’s history that is currently stored in totes. The rule of seven years will be observed for IRS purposes. There are also decorations and other paper products that need to be sorted. Karl asked about the viability of storing the tables at the James Martin house until next spring. However, the tables (except for those belonging to the library) will be returned to storage. There was a discussion about a book sale season vs. a two-week session. Historically, the former has proven to be more profitable. Carol reported that sales this year have reached $7,121. Non-fiction has not sold as well as in the past, and there have been no dealers who have viewed the collection.

A Vibrant Community Update – Pamm has received her first submission for the collection. She had the opportunity to announce the project at Mark McNease’s writing group at the library. Victoria attended a Kindle Direct Publishing meeting hosted by Mark McNease. In her opinion, the FOL would be best served by an advisor such as Mark if pursuing the self-publishing route for the book. Pamm and Karl discussed the added costs with photographs, particularly if printed in color. Elizabeth asked if the FOL books generated a profit. The answer was yes, largely due to the secured sponsorships.

NEW BUSINESS

Library request for reimbursement of $1,522.80 for furniture purchases: Karl made a motion to reimburse the cost of a free-standing cabinet and baskets to store craft materials in the library. Elizabeth seconded the motion, and all members approved. Board members were able to view the items and pricing information.

New ideas for fundraisers: Kelleen proposed a Venetian Ball in February with a Mardi Gras theme. Tickets would run between $150-$250. Kelleen’s company, Go To Concierge, could sponsor the event, with a part of the proceeds pledged to the FOL. There were discussions about other possible partnerships, namely the New Hope Chamber of Commerce and the library trustees of the New Hope Solebury Library. More research will be done to ensure that there is no conflict of interest. Possible venues include The Logan, River House, and Stella. Since there is limited time for planning, this event idea may be considered again next year.

MEETING ADJOURNED: 6:00pm
NEXT MEETING November 13th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for September 11th @ 5 pm
New Hope Solebury Library

ATTENDANCE:
BOARD MEMBERS PRESENT: Kristin Reilly, Annette Cseri, Kelleen Gebler, Victoria Short, Carol Spencer, Paul Spencer, Elizabeth Varnai, Karl Varnai

BOARD MEMBERS ABSENT: none

GUESTS: Sam Pharo, Pamm Kerr

MEETING CALLED TO ORDER: 5:04pm

ACCEPTANCE OF MINUTES (8/14/2024): Kris made a motion to accept the August minutes; Carol seconded, and the motion passed.

Library Director Report – Sam Pharo

Sam met with the FOL Board to clarify the conditions for funds given by our organization. Although he understood that the $5,000 granted was for adult programs, he hoped the criteria could be expanded to “include adult components”. He cited several programs/performances to that end, including “Enchanted Appalachia” (a dulcimer concert), Nerd Studio, Magic: The Gathering Club, and the D&D Dice Making Workshop. The newly formed Adult Writing Group will be meeting twice a month, and Sam would like to offer a $25 stipend to the facilitator. (This amount may possibly be raised to $50.) Kris clarified that FOL money may be spent on other items. Sam shared that he will plan to move adult performances to weekdays to increase attendance. He was particularly excited about Eric Mintel’s paranormal event scheduled in October.
Karl suggested that recurring programs are likely to draw more people. Elizabeth wondered if the current amount given by FOL will match up with projected expenses. Sam commented that he has no plans to ask for more money. Kris added that the Children’s Programs are currently receiving $3,000, with that money earmarked for the summer reading program and Roxey Ballet. Kris reiterated the FOL’s flexibility in addressing needs beyond adult programs. At this point, Sam pointed out the popularity of such programs as “Reading to Dogs” and “Art with Anita”.
Elizabeth asked if Sam was willing to provide guidance as to the library’s needs, adding “we are at your service”. Kelleen wondered if Sam would have a specific roadmap by the 4th quarter allowing a two-to-three-month lead time for advertising events. Sam is hoping to sponsor Music Monday with six musical performances a year. Kris believes that giving a lump sum in January (rather than quarterly payments) will allow him more flexibility; Sam plans to present a roadmap for 2025 before the end of 2024.
Sam shared the success of Magic: The Gathering Group that is currently meeting weekly on Fridays from 3 to 5pm. The first Magic club is being held this evening for adults. He is also in talks with Phantasm Comics and Cyborg One which would like to sponsor similar programs but lack the space in their stores.
Next Tuesday, Sam and Stacey Smith will be presenting a case for increasing their contribution to Solebury Township. He will underscore the success of his new programs. He plans to address the fact that visitors to the library increased by 10,000 between 2022 and 2023, with 40,000 visitors expected in 2024. Unlike New Jersey, Pennsylvania has no minimum funding for libraries. The $125,000 received in the past helps to make payroll (without health insurance). Sam conceded that this amount allowed the library to “stay alive” rather than to pursue “goals”.

Finances/Operations – Treasurer’s Report – Kelleen

Bank statement balance (8/31/2024) -- $14,740.72
Actual balance at the meeting before any transfers (9/11/2024) -- $15,393.72
Balance after transfers -- $15,659.40
Kelleen reported that PayPal has offered an option to schedule transfers twice a month.

OLD BUSINESS

Membership – Kris has sent out 21 renewals. She commented that she needs book sale volunteers more than members at this point to reach her goal for the season.

Library trustees meeting – Pamm reported that although the plans and advertising for the Spelling Bee are underway, no requests have been made of the FOL. For the full minutes of the trustees’ meeting, please visit: https://www.nhslibrary.org/about-us/minutes-financials-trustees/

Book Sale update – Sam announced that the $1 cart was available at the library during the week and pulled on weekends so as not to compete with the FOL book sale. Carol announced that $6,174 has been raised so far this year.
There was a discussion about whether we should move the books and shelving to the storage unit or attempt to keep everything at the James Martin house. Paul believed the storage unit would be at capacity and Karl stated that as the members of the FOL aren’t getting any younger, the potential strain to our backs could pose a risk. Kris worried that if renovations were done at Frank Cretella’s property during the winter, FOL members would possibly be scrambling to facilitate the move. Kelleen suggested that the FOL collaborate with a local mover in the spirit of cross promotion. Kris encouraged Kelleen to reach out to the moving company she had in mind.
Karl questioned whether the BOGO sale was the best use of resources. Kris stated that the promotion generates sales and helps to diminish excess inventory by the season’s end.
Pamm has reached out to Friends Village, Heritage Village, and Pine Run regarding DVDs. A representative from Pine Run selected a box of DVDs for the residents. Additionally, all the audio books have been donated to the Bucks County Association for the Blind and Visually Impaired in Newtown.
Elizabeth asked about a donation box. Kris believed that it would be a good addition. She shared that people are willing to donate, particularly when they understand the proceeds fill needs beyond the library’s operational budget. Karl wondered if a picture (of furniture items) on the donation box would be helpful to promote generosity. Victoria will ask Laura Kent about the possibility of a library donation box at the Visitors Center.

A Vibrant Community Update – Pamm reported that sponsorship and story donation letters have been completed. She distributed a few to the new Adult Writers Meeting on Tuesday.

NEW BUSINESS

Library request for furniture – The board members reviewed pictures of two furniture pieces being requested by the library. Kris made a motion to approve the purchase of two chairs. The motion was seconded by Elizabeth and passed unanimously. Kris will notify Sam to buy the items and supply us with the invoice, which the FOL will cover.

Possible new Board Member – Chris Richards is a possible candidate for the FOL board. He offers enthusiasm to serve and a knowledge of eBay. He was not able to attend tonight's meeting due to a work conflict.

New ideas for fundraisers – n/a

MEETING ADJOURNED: 6:07pm
NEXT MEETING October 9th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for August 14th @ 5pm
New Hope Solebury Library

ATTENDANCE:

BOARD MEMBERS PRESENT: Kristin Reilly, Annette Cseri, Victoria Short, Carol Spencer, Paul Spencer

BOARD MEMBERS ABSENT: Karl Varnai, Elizabeth Varnai, Kelleen Gebler
GUESTS: Pamm Kerr, Adrienne Royden, Fran Kayne

MEETING CALLED TO ORDER: 5:00 pm

ACCEPTANCE OF MINUTES (6/10/2024): Kris made a motion to accept the minutes from the June meeting; Victoria seconded. All present voted to approve the minutes.

Finances/Operations – Treasurer’s Report – Kelleen

Bank statement balance (7/31/2024) - $11,600.95
Actual balance at the meeting before any transfers (8/14/2024) - $11,872.95
Balance after transfers – After adding money from PayPal sales ($640.54), the balance is $12,513.49
Update on NHC and Enlightened Community Book reconciliation monies – There is no update. Kris will make a final attempt to contact Melissa at NHC either through email or Facebook. She noted that reconciling the records is becoming more difficult over time.
FOL received a check from the Kerr Foundation for $1,500.
Selective Insurance has sent another $30 late fee in error. Kris will address this issue.

OLD BUSINESS

Membership – Kris announced that there are no new members or renewals. She hopes to send letters out soon.
Library trustees meeting – Pamm reported that there was no meeting in July.
Book Sale update – Carol reported that the book sales have raised $4,375 despite three weekends of bad weather. BOGO is still under way, helping to clear out the number of books. Kris is confident that we can raise $10,000 by mid-November. Since storage is a perennial concern, no book donations (apart from children’s books) are being accepted currently. Kris has encouraged board members to research what organizations will accept DVD and audio book donations. Pamm will reach out to organizations for the blind about audiobooks and to Heritage Village at Lambertville about DVDs. Adrienne and Fran will reach out to New Hope Manor about DVDs. Carol suggested that a giveaway may be the answer.
A Vibrant Community Update – Kris distributed a letter soliciting stories and a sponsor sheet to the board members for review. The goal is to publish 500 books. Pamm has reached out to 3D Printers for a publication estimate (including possible black and white or color photographs). Although she will seek competitive bids later, Pamm is hoping for a ballpark figure as a starting point for soliciting funds. The names of contributing sponsors will be listed on the acknowledgment page. Contributions may take the form of sponsorships, story contributions, or purchased copies. Pamm is working on a donation form that will be edited by Victoria. Annette will reach out to contacts at the Cub Room.

NEW BUSINESS

Possible new Board Members – Kris introduced Adrienne and Fran to the board members and provided an overview of membership responsibilities. As president, Kris’ primary responsibilities include promoting general membership, running monthly meetings, maintaining the FOL Facebook page, and organizing the logistics of the book sale. In addition to the monthly meetings, board members may be involved in the book sale, parades, and fundraising events (including author events, raffle baskets, etc.). Kris underscored the effectiveness of group discussions to generate fundraising ideas and the importance of a quorum to approve library requests. She pointed out that by taking on book sale shifts and participating in parades, both Adrienne and Fran have demonstrated their willingness to be valued members of the FOL board. Adrienne and Fran will review their schedules and availability. If they agree to serve, a motion will be made, and a vote will be taken in September.

New ideas for fundraisers – N/A

MEETING ADJOURNED: 5:50 pm
NEXT MEETING September 11th @ 5:00 pm

Friends of the Free Library of New Hope and Solebury
Minutes for June 10th @ 5 pm
New Hope Solebury Library

ATTENDANCE:

BOARD MEMBERS PRESENT: Kristin Reilly, Annette Cseri, Kelleen Gebler, Victoria Short, Carol Spencer, Paul Spencer

BOARD MEMBERS ABSENT: Elizabeth Varnai, Karl Varnai
GUESTS: Pamm Kerr

MEETING CALLED TO ORDER: 5:00 pm

ACCEPTANCE OF MINUTES (5/8/2024): Kris made a motion to approve the minutes; Carol seconded; all present accepted the minutes.

RECURRING BUSINESS
Finances/Operations – Treasurer’s Report - Kelleen

Bank statement balance (5/31/2024) - $9,476.49
Actual balance at the meeting before any transfers (6/10/2024) - $10,008.49
Balance after transfers -- no pending transfers
Update on NHC and Enlightened Community Book reconciliation monies (Kris/Kelleen) – Kris will contact Melissa and Kelleen in a group message on Facebook to get this finalized.

OLD BUSINESS

Membership – Kris reported one renewal since the last meeting.
Library trustees meeting – Pamm attended the meeting. Please use the following link to read the minutes: https://www.nhslibrary.org/about-us/minutes-financials-trustees/
Book Sale update – Kris/Carol – As it is difficult to get volunteers for book sale shifts, Kris will send a reminder to the current members with an update on improvements made to the James Martin building. Kris underscored the importance of engaging with the public to increase profits, reminding them that the building is open, the selection is impressive, and the prices are attractive. Patrons often donate additional funds when they are reminded of the sale’s non-profit status. Additionally, there will be a Facebook post to recruit volunteers. Annette suggested that a sign in the children’s section of the library might attract volunteers. To that end, Kris will design a sign and ask Sam about displaying it.

At Pamm’s suggestion, Kris will send an email to Rick, the code enforcement officer, to inquire about the sale of bottled water. Carol reminded the members that it is important to notate PayPal sales for accurate bookkeeping. To date, the book sales have raised $1,727.50 for the library.

Pride Parade – Pamm/Annette – Victoria applauded the efforts of Lawrence and Kelleen during the parade. Their animated participation was a crowd favorite and underscored the importance of the free library in our community. There were between 18 and 21 thoughtful participants, including Sam Pharo and Emily Drabinski. Next year, the FOL’s participation will not be linked with New Hope Arts. This will mean a return to an earlier spot in the lineup. We are missing one of the car magnets which may or may not be replaced. Kris intends to send words of thanks to those who walked and rode in the parade.

NEW BUSINESS

Discussion on library selling books – There was a lengthy discussion about the price of the books on the cart at the library. Some members believed that since we are getting hand-picked books for sale, we should honor the library’s decision. Others felt that the library sale conflicted with the FOL book sale. There was consensus on the opinion that community members are more likely to visit the library in general than the book sale on the weekend. A compromise was reached, and Kris made a motion to suggest to Sam that he raise the prices on the books for sale on the library cart from 50 cents to 1 dollar. Once approved by Sam, Kris will ask to display a sign telling patrons of our book sale on the cart. Kelleen seconded the motion. The motion passed 4 to 2.

Library request – public printer ($299.99) – Kris made a motion to provide Sam with a check for the printer. Annette seconded the motion; all approved. The check will be given this evening.
Donation – GMC Insurance has donated $250 to the FOL as part of their 2024 gifting campaign. This donation will be matched by Selective Insurance for a total of $500.

MEETING ADJOURNED: 5:51pm
NEXT MEETING: August 14, 2024. The July meeting of the FOL has been cancelled.

Friends of the Free Library of New Hope and Solebury
Minutes for May 8th @ 5 pm
New Hope Solebury Library

ATTENDANCE:

BOARD MEMBERS PRESENT: Kris Reilly, Kelleen Gebler, Victoria Short, Carol Spencer, Paul Spencer

BOARD MEMBERS ABSENT: Annette Cseri, Elizabeth Varnai, Karl Varnai
GUESTS: Pamm Kerr

MEETING CALLED TO ORDER: 5:01pm

ACCEPTANCE OF MINUTES (4/10/2024): Kris called for a motion to accept the April minutes; Carol seconded the motion; all present voted to accept the minutes.

RECURRING BUSINESS
Finances/Operations – Treasurer’s Report - Kelleen

Bank statement balance (4/30/2024) - $8,022.52
Actual balance at the meeting before any transfers (5/8/2024) - $8,022.52
Balance after transfers - $8,080.59
Update on NHC and Enlightened Community Book reconciliation monies (Kris/Kelleen). Melissa from NHC will contact Kelleen at the end of Pride month with an update. Kris will send a follow-up reminder email.

OLD BUSINESS

Membership – Kris reported that there were 2 renewals; she sent about 15 reminders out.
Library trustees meeting – Pamm reported that board member Stacy and her daughter, Elena, will be walking in the Pride parade. For more details about the meeting, visit https://www.nhslibrary.org/about-us/minutes-financials-trustees/
Book Sale update – Kris reported that the site for the book sale is up and ready to go, including working plumbing. The tables are in place and the books are being sorted by category. Lawrence washed the windows, polished the wood, and trimmed the bushes. Donations will be collected at the site this Saturday at 9:30am. Kris, Carol, Paul, and Naomi will be helping with the collection, and they may be joined by John and Dene. The sale is scheduled to begin on May 19th, with displays limited to the front rooms and the porch. Kris mentioned that she may schedule a dealer’s night for those who wish to buy books in bulk. We are currently in possession of many children’s books and fine art books. For her records, Kris will ask JoAnn for a copy of the permit for the book sale.

NEW BUSINESS

Pride Parade – Pamm and Annette will be riding in the car during the parade. Victoria has volunteered to help carry the banner. Kelleen will be in charge of collecting the necessary signatures. The decorations for the car and the postcards to be distributed will be collected from our storage unit. Parade participants will meet at the municipal building in Lambertville between 9:15 and 10:15am on May 18th. So far, 17 people are scheduled to walk in the parade representing the FOL.
Planting initiative by library trustees – Pamm/Kris – Sam Pharo reports that the plants have arrived. The program will be overseen by Jade Green, with the assistance of a local Girl Scout troop.
Possible volunteer for NH Auto show/donation: A representative from Helping Hands has requested that the FOL volunteer at the auto show. Kris has agreed that the FOL can participate in exchange for a donation. More information will be forthcoming.
New ideas for fundraisers: n/a

MEETING ADJOURNED: 5:32pm
NEXT MEETING June 12th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for April 10th @ 5 pm
New Hope Solebury Library

ATTENDANCE:

BOARD MEMBERS PRESENT: Kristin Reilly, Annette Cseri, Kelleen Gebler, Victoria Short, Carol Spencer, Paul Spencer

BOARD MEMBERS ABSENT: Elizabeth Varnai, Karl Varnai
GUESTS: Pamm Kerr

MEETING CALLED TO ORDER: 5:02 pm

ACCEPTANCE OF MINUTES (3/13/2024): Kris made a motion to accept the FOL minutes from the March meeting. Carol seconded and all present voted to accept the minutes.

RECURRING BUSINESS
Finances/Operations – Treasurer’s Report - Kelleen

Bank statement balance (3/312024) - $8,664.67
Actual balance at the meeting before any transfers (4/10/2024) - $8,589.67
Balance after transfers - $8,637.69
Update on NHC and Enlightened Community Book reconciliation monies: There is no update currently. Kelleen will attempt to contact the treasurer of NHC and Kris will reach out to the former president through Facebook.
The Selective Insurance bill has been paid. Additionally, the taxes and the webpage bill have been paid. Once the book sale permit has been issued, a Certificate of Insurance will be procured.

OLD BUSINESS

Membership – Kris reported 3 renewals since the last meeting. She will send out a letter to cover renewals from April through June.
Library trustees meeting – The minutes from the meeting are not currently available.
Book Sale update – Kris (site update) – The town has not yet responded to the FOL’s request for a permit.

Karl (update on permits) – Karl has emailed Peter Gray to be added to the schedule for next week’s borough council meeting. He will request the permit fee be waived and seek reimbursement of last year’s permit fee. Hopefully, the former permit can simply be extended. It is unknown if Rick will require another inspection to be conducted. Kris and Pamm will further advise Karl on how to proceed.
Frank Cretella has agreed to have Bill investigate opening the bathroom at Fred’s to satisfy the town requirement of using the James Martin house location. Kris has offered to clean the bathrooms if she is granted an exclusive key to the facility. Kris has also reached out to Frank through email to request fixing the plumbing at the James Martin house; he has not yet responded. Another option is a signed letter from the Dubliner permitting book sale volunteers access to their facilities.

Borough Council meeting – In addition to Karl, Pamm, and Victoria plan to attend the meeting on April 16th. If a permit is granted, Kris will then be able to set up and organize a collection day at the book sale site and schedule a day to bring books from the storage unit. Carol reported that they have eleven boxes of children’s books in their garage. Kris would also like to get cables and locks to secure the outside tables.

NEW BUSINESS

Pride Parade – Pamm/Kris/Annette – This year New Hope Library Director Sam Pharo and the President of the American Library Association Emily Drabinski will be walking in the parade, scheduled for May 18th. So far, Annette, Pamm, and Kelleen have committed to participating in the parade. Kris will send out an email to FOL members requesting walkers. Anyone interested in participating should reach out to Kris; she will also post on FB for volunteers to walk. The FOL will be distributing the postcards again this year.
Recorder of Deeds Program – Pamm and Kris, as well as Eric Jacobson from the library staff and Joanne Reszka from the Board of Trustees, attended the April history social hosted by the Recorder of Deeds. The presentation honored the Library System in Bucks County. Our library, along with Morrisville and Pipersville, was highlighted.
Planting initiative by library trustees – Pamm/Kris reported that between 65 and 75 plants have been pledged by Bowman Hill’s Wildflower Preserve for use by the library. The program will help the library gain certified habitat status (native plants, no chemical use). Support is also forthcoming from library board trustee Lisa Menz who may be partnering with her daughter’s Girl Scout troop.
Collaboration with NH Arts – Pamm/Kris – The FOL is partnering with Karina Raude, a local artist, exhibit designer, and educator who works at the Atelier at Grounds For Sculpture, to host a found-object art workshop. The event will be held in the children’s room at the library on April 27th, from 10:30 to noon.
New ideas for fundraisers – Kelleen suggested hosting a table at the Legion Hall parking lot during the Pride Fest Parade to sell Enlightened Community books. A possible angle is “Buy a book, get a FOL membership.” Annette suggested selling the books at the Cub Room. She will further explore this idea through her contacts. The FOL plans to distribute all its published books at the Christmas in July replacement parade. Sam has invited the FOL to participate in the Earth Day celebration at the high school on April 27th, from 10 – 2 with representation at the library’s table; membership forms will be available.
Finding new board members – Kris will reach out to people who like the FOL Facebook page for prospective members once we have our book sale permit.

MEETING ADJOURNED: 5:58pm
NEXT MEETING – May 8th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for March 13th @ 5pm
New Hope Borough Hall

ATTENDANCE:

BOARD MEMBERS PRESENT: Kristin Reilly, Annette Cseri, Victoria Short, Carol Spencer, Paul Spencer, Elizabeth Varnai, Karl Varnai

BOARD MEMBERS ABSENT: Kelleen Gebler
GUESTS: Pamm Kerr, Stephani Moore, Lawrence Booth

MEETING CALLED TO ORDER: 5pm

ACCEPTANCE OF MINUTES (2/12/2024): Kris called for a motion to accept the February minutes. Carol seconded the motion and all present agreed.

GUEST SPEAKERS: Lawrence Booth, Stefani Moore
Stefani spoke at length about her experience with self-publishing on Amazon. She has uploaded the data to create hardcover, softcover, and E-book publications for five books across multiple genres. Stefani began her presentation with an overview of choices available to authors (vanity presses, self-publishing, and traditional publishing) and the pros and cons of each. Stefani assured the board that Amazon provides clear step-by-step instructions to uploading a manuscript and making it available for purchase.
Attention then shifted to promotion of the existing book. Stefani did point out that the proposed color images in the book created with New Hope Celebrates would make printing costs prohibitive. To that end, an E-book is the proposed goal for the Enlightened Community Book. Kris reported that Our Enlightened Community is saved in our Dropbox and the cover is available to upload from a pdf. Lawrence offered several items for consideration as we move towards publication, including categories (Amazon offers three), running Amazon ads, keywords for the book description, and price points for maximum profit.
Kris reiterated that the main goal for publishing the book is fundraising, but an E-book could also make some money, so is worth considering. Lawrence spoke about reaching a wider (and perhaps international) audience with the book, as it is time for New Hope to take its rightful place in the public eye. Karl asked for clarification on the international reach of the book through its posted categories. This reach is possible for no additional charge by creating a KDP (Kindle Direct Publishing) account. Lawrence offered his assistance as a liaison to New Hope Colony Foundation for the Arts. Stephani has offered to provide an Amazon tutorial to the person who will oversee the Amazon storefront. Elizabeth reminded us that help with the book project is not restricted to FOL board members.
Kris will write a letter to be sent to FOL members asking for a volunteer to handle the Amazon aspect.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

Bank statement balance (2/29/2024) - $8,730.46
Actual balance at the meeting before any transfers (3/13/2024) - $8,703.83
Balance after transfers - $8,810.66
Update on NHC and Enlightened Community Book reconciliation monies: n/a
Taxes – The taxes have been filed and accepted by PCBL.
Storage Unit – There is no current update to report.

OLD BUSINESS

Membership – Kris reported that there is one new member and a few renewals. More renewal notices for March will be sent.
Library trustees meeting – The minutes of the February meeting are not currently available on the library’s website.
New Book – Kris reported that Victoria has joined the book committee. Additionally, Annette plans to solicit stories for the book.
Book Sale update – Kris reported that the FOL is still waiting for the Borough to issue a temporary Use and Occupancy permit for the book sale to run between May 15 and November 15, 2024. Karl submitted a letter to Peter Gray outlining the details of the request. Pamm plans to follow up with Peter Gray. Carol reported that she has ten boxes of children’s books for the sale. Kris and Pamm discussed chaining down the tables so that they may remain on the porch overnight.

NEW BUSINESS

Mini book sale at businesses – This proposed project would supply local hotels with newer hardcover and paperback books for donations. Pamm suggested that we start by approaching Frank at The Logan Inn with this idea. She also plans to speak with Lisa, who serves on the library board, about books for The Fox and Hound.
New library director, Sam Pharo – March 20th introduction @ 4:30 @Library – Board members are encouraged to RVSP for this event if available.
New ideas for fundraisers – Pamm introduced the Garden for Wildlife program and its application process. She plans to speak to the library trustees about collaborating with the Friends to make the library property part of the program.
Finding new board members – Kris has encouraged the FOL to actively recruit new potential members for the board. Graphic design experience would be a welcome perk. Kris plans to invite Connie to join.
Meeting venue – Carol suggested that we meet at the library and keep it as our permanent venue. Pamm added that we would enjoy public visibility and potential support at the library. Kris will ask Sam about this possibility. The time would remain the same, with the treasurer’s report moved to 5:30pm.

MEETING ADJOURNED: 6:10pm
NEXT MEETING – April 10th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for February 12th @ 5pm
New Hope Solebury Library

ATTENDANCE:
BOARD MEMBERS PRESENT: Kristin Reilly, Kelleen Gebler, Victoria Short, Carol Spencer, Paul Spencer

BOARD MEMBERS ABSENT: Annette Cseri, Elizabeth Varnai, Karl Varnai
Teri Nalbone has officially submitted her resignation to the FOL board.
GUESTS: Pamm Kerr

MEETING CALLED TO ORDER: 5:10pm

ACCEPTANCE OF MINUTES (11/8//2023): Kris made a motion to accept the minutes, Victoria seconded, and all present approved.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

Bank statement balance (1/31/2024) - $13,663.49
Actual balance at meeting before any transfers (2/12/2024) - $13,578.49
Balance after transfers - $13,743.14
Update on NHC and Enlightened Community Book reconciliation monies – no update
Taxes – Kelleen received the packet and will complete the tax paperwork before the next meeting of the FOL.

OLD BUSINESS

Membership – Kris sent out 15 renewals in February (covering membership through March) and has received two responses. Those renewal are not yet reflected in the current membership list.
Library trustees meeting – Pamm reported that new board members have been appointed. She also reported the participation of the FOL in a New Hope Arts event to be held on April 27th.

Minutes for the November 2023 meeting are available here: https://www.nhslibrary.org/wp-content/uploads/2023/12/11.15.2023-Library-Board-Meeting-Minutes_FINAL.docx
Minutes for the December 2023 meeting are available here: https://www.nhslibrary.org/wp-content/uploads/2024/01/12.15.2023-Library-Board-Meeting-Minutes_FINAL.docx.

Raffle- Kris reported that the relax raffle basket made $205. $145 was received in cash and $60 through PayPal.

NEW BUSINESS

Storage unit discussion – The library treasurer has requested that five boxes currently stored at the library be moved to the FOL storage unit. Since the storage unit is near capacity, Kris and/or Kelleen will research the cost of a larger unit at the facility and evaluate options.
Mini book sale at businesses – The plan is to ask local hotels and B&Bs to offer books for donations from their patrons. These donations would be collected through a jar, or as Kelleen suggested, a QR code. A formal discussion of the matter has been postponed until next month.
New library director – Stacy Smith reported that a new library director, Sam Pharo, has been hired. Kris made a motion to give Connie a check for $5,000 for the 2024 adult programs. Carol seconded the motion and all present agreed. The money will be given to the new library director by Connie. Paul reiterated his request for an accounting of the 2023 funds in the hope that it will set a precedent for such accounting moving forward.
Book sale startup – Kris has emailed Frank Cretella regarding the status of our book sale site; he has not yet responded. Kris is prepared to email again, as she wishes to be proactive with required permits and bathroom access.
New book idea for publishing – Kris and Pamm introduced a book follow up to An Enlightened Community, tentatively called A Vibrant Community. Lawrence Booth is eager to conduct interviews for its content, and Ryan Fuller, the treasurer of New Hope Arts, is considering helping to recruit sponsors. Pamm expressed her commitment to the project in the form of organizing and editing the material. The focus of the book will be on the first quarter of the 21st century and why people have stayed in or been drawn back to New Hope. The fundraising goal is $6,000, with an expected print run of 500 copies. Although “ad strips” are a fundraising possibility, Pamm recommends using a list of sponsors in the front of the book, as it would be more aesthetically pleasing and professional. Obtaining ISBN numbers to produce a book more easily sold at Farley’s is also being considered. Kris made a motion to go forward with this project, Victoria seconded, and all present agreed.

Poetry Salon (possible Mary Jo Jerome) – No information is available yet, but Kris hopes that an event at Mary Jo Jerome’s house may be considered in the future.

MEETING ADJOURNED: 5:53pm
NEXT MEETING – March 13th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for November 8th @ 5pm
New Hope Borough Hall

ATTENDANCE:

BOARD MEMBERS PRESENT: Kris Reilly, Annette Cseri, Kelleen Gebler, Teri Nalbone, Victoria Short, Carol Spencer, Paul Spencer

BOARD MEMBERS ABSENT: Elizabeth Varnai, Karl Varnai
GUESTS: Pamm Kerr
MEETING CALLED TO ORDER: 5:34 pm
ACCEPTANCE OF MINUTES (10/11/2023) A motion was made to accept the October minutes and seconded by Annette. All present voted to accept.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement Balance (10/31/2023) - $11,868.84
Actual Balance before any transfers (10/11/2023) -- $11,903.84
Balance at meeting – $12,081.84
Update on NHC and Enlightened Community Book Reconciliation monies – Kelleen is waiting to hear back from Melissa from New Hope Celebrates
PayPal money from book sale -- $45 (October 22nd – 29th)

OLD BUSINESS

Membership – Kris received no renewals and no new memberships. Two complimentary memberships were given to book sale volunteers.
Library Trustees’ Meeting – Minutes submitted by Pamm are available through the link below:

https://1drv.ms/w/s!Ak_GqddfgFmhhmb9lS0GBg19y0wQ?e=iOc8re

Book Sale – (Update and Discussion) – Kris sent a thank you letter to Frank which also serves as his tax receipt for use of the James Martin house. Between 38 and 40 boxes of books were returned to storage in addition to all the other materials. Chris Kerr took 9 boxes of books. The FOL will continue to accept book donations; young children’s books are preferred. Kris is hoping the book sale will run from May through Labor Day next year, with preparations beginning in March. She plans to go to Borough Council to request that tables be allowed on the side of the building. Paul reminded her that the tarps seemed to be the town’s main objection. Kris stated that setup and breakdown was a lot for the same three people, namely herself, Carol, and Paul. And finding volunteers during the fall months became increasingly difficult. However, overall, the book sale was deemed a success, surpassing the $5,000 goal.
eBay – Teri has been given a starter kit of books to assess the viability of eBay for selling highly appraised books.
Better World Books – Annette shared that this company offers free shipping and payment through credit, check, or library account deposit. However, she determined that there was not much money to be made through this option.
Raffles – Kris stated that the Edgar Allan Poe raffle raised $95, minus the PayPal fees.
New Holiday Raffle – Annette/Kris – Annette designed a lovely basket with a rejuvenation and relaxation theme. This raffle will be run from November 10th to December 15th and be available in the library and online.

NEW BUSINESS

Christmas Parade- Pamm/Annette – The parade is scheduled for December 3rd at 4pm (with setup at 3 pm). The plan is for members of FOL to hand out copies of How the Light Comes In and Smile and Smirk to the adults, and the balance of the coloring books to the children.
Masked Reader Literacy Night – Pamm introduced the idea of this event to see if it was a good match for the FOL. It led to a lively discussion of other possible events and other organizations with which we might partner.
New Ideas/Thoughts/Proposals – Kelleen is exploring the idea of a community picnic. This event may have elements of the Masked Reader Literacy Night.

MEETING ADJOURNED: 6:26 pm
NEXT MEETING – December 13th @ 5:00 pm

Friends of the Free Library of New Hope and Solebury
Minutes for October 11th @ 5pm
New Hope Borough Hall

ATTENDANCE:

BOARD MEMBERS PRESENT: Kris Reilly, Annette Cseri, Kelleen Gebler, Victoria Short, Paul Spencer

BOARD MEMBERS ABSENT: Teri Nalbone, Carol Spencer, Elizabeth Varnai, Karl Varnai
GUESTS: Pamm Kerr
MEETING CALLED TO ORDER: 5:05 pm
ACCEPTANCE OF MINUTES (9/13/2023) Kris made a motion to accept the minutes, Paul seconded, and all present voted to approve the minutes.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement Balance (9/29/2023) -- $10,705.32
Actual Balance before any transfers (10/11/2023) -- $11,295.83
Balance at meeting – $11,295.83
Update on NHC and Enlightened Community Book Reconciliation monies – n/a
PayPal money from book sale -- $40.00

OLD BUSINESS

Membership – Kris reported that there was one renewal and no new memberships.
Library Trustees meeting – Pamm -- **The complete minutes appear at the bottom of this report.
Book Sale – Update and discussion (shutting down) – Kris reminded the members that there are three more weekends of the book sale. At the end of the season the remaining books will be consolidated and returned to storage. Chris Kerr will be delivering some of the books to Philadelphia. Kris reported that finding volunteers continues to be difficult. She hopes to appeal to Rick from zoning to consider outside displays next year as they contribute to increased sales. She also hopes to begin the sale in May. Pamm suggested that Kris attend a zoning ‘working session’ at the borough in January or February to secure a dispensation.
eBay – Teri – n/a
Better World Books – Annette found that Better World Books is not a cost-effective option. Kris has asked her to investigate AbeBooks and Biblio as alternative sites and provide a write up. Annette will take some high priced books from the sale to check these sites for prices. Selling through eBay may be another option. Kris reported that she routinely scans book covers through Google (as do book sale customers) and then marks the books at one-third to one-half of the suggested price.
Raffle – Annette will oversee the holiday-themed spa basket. A list of applicable items will be generated by the members. This basket will be on display from November 27th to December 18th, or earlier, if possible. Kris reiterated that baskets appealing to families raise the most money. She is hoping to approach more local businesses for donations next year.

NEW BUSINESS

Requests from Library (rug shampooer, outside children’s table, chair) – The members saw pictures and descriptions of each of the requested items. Kris made a motion to approve a check for $500 to cover the cost of these items. Annette seconded and the members present approved the request.
Possible appreciation event for book sale volunteers – Kris will be sending personalized thank you notes to the volunteers and offering complimentary memberships when appropriate.
New ideas/Thoughts/Proposals – none at this time

MEETING ADJOURNED: 5:55 pm
NEXT MEETING – November 8th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for September 13th @ 5 pm
                                New Hope Borough Hall

ATTENDANCE:

BOARD MEMBERS PRESENT: Kris Reilly, Teri Nalbone, Victoria Short, Carol Spencer, Paul Spencer

BOARD MEMBERS ABSENT: Kelleen Gebler, Elizabeth Varnai, Karl Varnai
GUESTS: Pamm Kerr
MEETING CALLED TO ORDER: 4:58 pm
ACCEPTANCE OF MINUTES (8/9/2023) – Kris made a motion to accept the minutes and Carol seconded. All members present voted to approve the minutes.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement Balance (8/31/2023) - $9,929.05
Actual Balance before any transfers (9/13/2023) -- $10,310.05
Balance at meeting (pending one PayPal transfer) – $10,396.69
Update on NHC and Enlightened Community Book Reconciliation monies – n/a
PayPal money from book sale – There is no amount available currently. Kelleen requested via email that PayPal amounts be recorded and sent to her at the end of each weekend.

OLD BUSINESS

Membership – Kris reported 1 new member and 6 renewals.
Library Trustees meeting – Pamm reported that there was no board meeting to review.
Book Sale – Update and discussion – Kris reiterated that finding volunteers has been difficult. Not all volunteers are willing to work alone. Additionally, the summer has been unseasonably hot and contributed to lower foot traffic. As a result, it will be challenging to reach the goal of $5,000. During the month of October, books will either be sold at half price or via a ‘buy one, get one’ deal to help increase sales and to downsize the collection.

     Kris has priced the more expensive books on display at one quarter to one half of their estimated value. However, there are several donated books that will not be available through the book sale. Most notably, these include a 1999 first edition of a Harry Potter book in perfect condition possibly valued at $2,200 and a Christie’s book entitled Visionary valued at $1,500 and currently listed as out of stock.
     At the season’s end, the clean-up process will begin, and the books will be sorted. Kris initially considered investing in plastic shelves via Facebook Marketplace for the storage container, but she has decided to forego that purchase. Although we have officially stopped taking donations, small donations will be considered if either Kris or Carol is contacted directly. Children’s books will be accepted at any time since they sell well.
      Since the FOL received the permits for this year’s sale after approvals for bathrooms, we should be able to acquire the necessary permits easily for next year’s sale and should be able to commence in May.

First Friday August 11th discussion – Pamm reported that the table display was relatively easy to set up with Kris’ help and that it was nice to interact with community members. Although only one book sold at $5, an additional $35 in donations was collected. Pamm added that the FOL’s participation was a positive step in advocating for the library. The FOL is currently facilitating a donation from James Feehan to the library of one of his drawings. His wife, Susan Roseman, has also offered to donate one of her pieces. Connie is currently considering these donations.

Warminster FOL – Carol announced that Adrienne from Warminster FOL has reached out to us to attend a meeting on Saturday, September 23rd at 10:30 am at their library for the purpose of generating fundraising ideas. Kris and Pamm are considering whether to attend.
Raffle Baskets – Kris reported that the Baby Basket currently on display has only raised $20 (contributed by Pamm). Victoria suggested that the theme of the basket may have limited its success, while Annette noted that the display appeared “anemic”. Pamm suggested withdrawing the basket. However, Teri volunteered to rearrange its contents for greater appeal. Kris may put the basket on display in the children’s section to garner more interest. It was agreed that a late-stage raffle admission to the New Hope Arts & Crafts Festival is unlikely.

     Next month’s basket will be Poe themed and was donated by Karen Seehausen. Annette will be making a basket for the holidays.
     Kris recommended that the basket be on display for the Poe event on October 16th and then returned to the library.


NEW BUSINESS

Better World Books – Kris asked for a board member to investigate BWB as a viable site to assess book values, as this site was highly recommended by the FOL in Jackson, NJ. Annette has agreed to do the research and report on what’s involved and the site’s overall viability. She will also google similar sites for comparison.
eBay – Kris asked for a board member to work on the FOL’s current eBay site so that it can be populated with available books and beanie babies for sale. Teri agreed to take the photographs and to set bids for the items. Kris suggested that Teri contact Kelleen for more information. Both Teri and Kris will find out the procedure for shipping items.
New Ideas/Thoughts/Proposals – Paxson Hill and Mary Jo Jerome were mentioned as possible ideas for future fundraisers. The remaining coloring books and copies of Smile or Smirk will be distributed at the Christmas parade. JaQuinley’s poetry was considered also. There was also a lengthy discussion about the efficacy of creating a new book for sale. The cost of creating the book is low, but selling the book can be challenging. A second collaboration with the Enlightened Community Book project may be a viable option.

MEETING ADJOURNED: 5:53 pm
NEXT MEETING – October 11th @ 5:00 pm

Friends of the Free Library of New Hope and Solebury
Minutes for August 9th @ 5pm
                                New Hope Borough Hall

ATTENDANCE:

BOARD MEMBERS PRESENT: Kris Reilly, Victoria Short, Carol Spencer, Paul Spencer

BOARD MEMBERS ABSENT: Annette Cseri, Kelleen Gebler, Teri Nalbone, Elizabeth Varnai, Karl Varnai
GUESTS: Pamm Kerr
MEETING CALLED TO ORDER: 5:03pm
ACCEPTANCE OF MINUTES (7/12/2023): Kris made a motion to accept the July minutes. The motion was seconded by Carol and approved by all those present.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement Balance (7/31/2023) - $6,780.48
Actual Balance before any transfers (8/9/2023) - $7,001.48
Balance at meeting – N/A
Update on NHC and Enlightened Community Book Reconciliation monies
PayPal money from book sale! Five PayPal sales have been conducted using the QR code at our book sale.

OLD BUSINESS

Membership – Kris has sent twenty-three letters to members needing to renew. She has received one response back as of this meeting.
Library Trustees’ Meeting – Pamm attended the meeting and shared with the trustees that the FOL book sale is back on. She reported that the ensuing meeting was brief. The complete minutes of the trustees’ meeting are available at: https://www.nhslibrary.org/about-us/minutes-financials-trustees/
Book Sale – Update and discussion – Kris shared that getting volunteers for the book sale on a weekly basis is a struggle. The daily shifts have been reduced from 2 ½ hours to 2 hours, with the sale officially running from 11am to 5pm on Saturday and Sunday. Staffing challenges aside, sales are reported as “doing fairly well”, with over $2,000 raised so far. Kris is hopeful that sales will continue to pick up as we head into the fall. She suggested that adding a selection of fiction and non-fiction books on the porch would create a more inviting display and encourage people to come inside. Using boxes for display instead of tables will keep set-up and break-down protocols to a minimum.

NEW BUSINESS

First Friday – Volunteers- August 11th discussion – Pamm and Kris have agreed to host the FOL table at this event, in the hopes of selling our published books. Kris will be acquiring the table, signs, and books for the sale. Pamm will get the money needed for start up.
New Ideas/Thoughts/Proposals:

Pamm suggested that the FOL should establish goals beyond the book sale to anticipate the future financial needs of the library. Kris reiterated that the FOL raises money for annual programming but not for operational expenses. We may be asked to fulfill special requests, but the FOL does not usually fulfill specific budgetary requirements. Carol stated that it would be fiscally responsible for the FOL to request an accounting from the library of our monetary contributions for the programming, since we donate annually the amount of $5,000.

Kris suggested reviewing the criteria for FOL membership status. As an alternative to the $10 fee, we would give membership through volunteering at the book sale. A minimum of two shifts (or four hours) was recommended.

MEETING ADJOURNED: 6:05pm
NEXT MEETING – Sept. 13th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for July 12, 2023
New Hope Borough Hall

ATTENDANCE:

BOARD MEMBERS PRESENT: Kris Reilly, Annette Cseri, Kelleen Gebler, Teri Nalbone, Victoria Short, Carol Spencer, Paul Spencer, Elizabeth Varnai

BOARD MEMBERS ABSENT: Karl Varnai

GUESTS: Pamm Kerr

MEETING CALLED TO ORDER: 5:03pm

ACCEPTANCE OF MINUTES (6/14/2023) Kris made a motion to accept the minutes. Teri seconded the motion and all present approved.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report – Kelleen

• Bank Statement Balance (6/30/2023) - $6,077.15
• Actual Balance before any transfers (7/12/2023) – no transfers pending
• Balance at meeting - $6,077.15
• Update on NHC and Enlightened Community Book monies – no update
• Total Monies donated to Library since 2012 - $129,669.35

OLD BUSINESS

• Membership – Kris shared the updated membership letter. There are no new members.

• Library Trustees Meeting – Carol attended the meeting and shared the following highlights:

John Schuster introduced representatives from GMG Insurance Agency who offered a brief review of the library’s current insurance coverage, answered questions, and offered recommendations for moving forward.
May revenues totaled approximately $33,500, including $24,500 from New Hope, a $5,000 contribution for the Summer Reading Program, and approximately $3,000 from individual and matching contributions.
The Warminster Library is actively looking into an OverDrive Subscription. This e-library platform was dropped due to costs by BCFL but is the only platform compatible with a Kindle reader. Connie Hillman has reviewed this subscription as a potential way to increase offerings to patrons.
Thanks to FOL volunteers Carol and Paul Spencer (along with their grandson Kyle), the stained-glass window has been relocated to the basement for storage.
NHSD School Outreach: Patricia publicized the Summer Reading Program, now underway, at the schools. The NHSD Celebrity Reader series continues this summer.
Community Outreach: The Story Walk has received positive feedback. Ms. Darcy will be holding Stories in the Park at both Aquetong Springs and Laurel Parks.
Fundraising Event: An Afternoon with Royal Tea is scheduled for Sunday, June 25th, from 1-3pm.
Doug Brindley expects to hear soon about the availability of Lawrence Schiller for a lecture and silent auction fundraising event in September.
The Board will begin seeking sponsorships for the Edgar Allan Poe fundraising event on October 19th, from 6-8pm at The Logan Inn.

• Status of Library Poster – Teri’s impressive design was showcased in the new magnetized sign for the FOL membership drive. Monetary amounts will be updated with the use of Velcro, dry erase, or painter’s tape.

Kris suggested that Don Roberts from Impact Signs be recognized for his continued generosity for FOL projects. A discussion ensued about possible appropriate gifts, plaques, donations, or recognition. It was agreed that “light touch outreach” would be the best course of action. This includes a handwritten thank you letter, in person expressions of appreciation, and testimonials shared on social media.

• Book Sale – Update and Discussion – Kris and Kelleen gave an extensive overview of the steps taken to establish the book sale for the 2023 season. Zoning initially required that running water be available on the property. Karl, Paul, and Kris attempted to prime the pump, only to discover that the pipes had burst over the winter. Rather than establishing a porta john at the site to meet the zoning requirements, Kris spoke to Lawrence Booth about approaching the borough council with a more reasonable plan. Kris cited the FOL’s non-profit status and the precedence of variances in town to make her case. Once Lawrence reached out to borough council, it was decided that the book sale will comply with existing regulations by utilizing the restrooms located at the restaurant formerly known as Fred’s. (Note: As of this time, Frank Cretella has not responded to requests to restore water to the property.)

The book sale will be extended until November 1st this year. Currently, there are no book donations. However, Patricia and Connie from the library may reach out to Kris or Carol with book donation requests.

NEW BUSINESS

• New Ideas/Thoughts/Proposals – Pamm shared that Michael Sklar, the President of the Chamber of Commerce, is hoping to partner with New Hope Arts for an event on Stockton Avenue. There may be an opportunity for FOL to sponsor a book sale at such an event.

MEETING ADJOURNED: 6:00pm
NEXT MEETING – Aug 9th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for June 14, 2023 @ 5pm
New Hope Borough Hall

ATTENDANCE:

BOARD MEMBERS PRESENT: Kris Reilly, Annette Cseri, Teri Nalbone, Victoria Short, Elizabeth Varnai

BOARD MEMBERS ABSENT: Kelleen Gebler, Carol Spencer, Paul Spencer, Karl Varnai

GUESTS: Pamm Kerr

MEETING CALLED TO ORDER: 5:02pm

ACCEPTANCE OF MINUTES (5/10/2023): Kris made a motion to accept the minutes. Annette seconded the motion. All present approved.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report Kris submitted the following information after the meeting:

Bank Statement Balance (5/31/2023) -- $5,894.09
Actual Balance before any transfers (6/14/2023) -- $5,908.09
Balance after PayPal -- $6,048.09
Update on NHC and Enlightened Community Book monies – No update

OLD BUSINESS

Membership – Kris reported one new member.

Library Trustees Meeting – Carol submitted the following notes:
John (finance) - Received $21,000 from Solebury Township

Connie - The trail rail story boards at the Solebury Township Laurel Park have been installed by Nick and her.

Stacy - No report concerning library property.

Liz (marketing) - Spring appeal went well. No report on amount donated.
Discussion held on fall appeal to send mail or emails. No decision.

Joanne - The Edgar Allen Poe event is Oct. 19th at the Logan Inn. No other info.

Doug - The charity event featuring Lawrence Schiller art, etc. to be held in September. No other info.

Status of Library Poster – Teri plans to add the Kanopy logo to the poster. Kris suggested that the poster be configured so that the amount of money donated can be updated over time. Kris also requested that Teri find out the prices for different sized posters from two vendors: Impact Signs and VistaPrint. Elizabeth suggested that a mockup of the poster be created to test for visual impact. The final version of the poster will be magnetic, and its membership card feature will add a 3D effect.
Pride Parade – Pamm, Kris, and Annette participated in the parade. Despite the rain, about half of the available postcards were distributed to the crowd. Very few were discarded as litter. Lawrence was reportedly phenomenal in his bookworm costume.
Raffle Basket – Pamper Yourself – Kris reported that the basket raised $60. Pamm suggested that baskets appealing to kids would probably yield more donations.
Book Sale – Update and discussion – Kris shared with the members that no permit has yet been issued and that zoning has requested additional information. At this time, zoning has indicated that tables will only be permitted on the porch. No banner may be displayed without a permit ($30-$90), and no sandwich boards will be allowed. Kris stated that she will request that the money already submitted for an operating permit be refunded whether the book sale takes place or not, as we are a non-profit organization acting for the benefit of the community’s library. On June 15th at 9 am, Kelleen plans to meet with Lisa and Rick from zoning. Topeo and Good Karma were mentioned as alternate locations for the book sale.
Event updates – Victoria shared that her book has been accepted by the Bucks County Book Fest’s Writers’ Market Committee. She will be participating at a sponsored event in Doylestown on September 30, 2023. More information will be forthcoming to determine if the Friends of the Free Library of New Hope and Solebury can benefit from the sale of books or through the advertising of the event.

NEW BUSINESS

New ideas/Thoughts/Proposals – None

MEETING ADJOURNED: 5:47pm
NEXT MEETING – July 12th @ 5pm

Friends of the Free Library of New Hope and Solebury
Minutes for May 10, 2023 @ 5pm
New Hope Borough Hall

ATTENDANCE:

BOARD MEMBERS PRESENT: Kris Reilly, Annette Cseri, Kelleen Gebler, Victoria Short, Carol Spencer, Paul Spencer

BOARD MEMBERS ABSENT: Teri Nalbone, Elizabeth Varnai, Karl Varnai
GUESTS: Pamm Kerr
MEETING CALLED TO ORDER: 5:08 pm
ACCEPTANCE OF MINUTES (4/12/2023)   Kris made a motion to accept the April minutes, Carol seconded, and all present voted to approve.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement Balance (4/30/2023) -- $5,587.09
Actual Balance before any transfers (5/10/2023) – To be addressed at the next meeting.
Balance at meeting -- $5,574.09

OLD BUSINESS

Membership – Kris reported that there are two “brand” new members.
Library Trustees’ Meeting – Pamm’s report follows:

Connie got approval for the Trail Tale in Laurel Park, Solebury Twp. Connie has to work out details about whether the library has to pay $25 for a permit, and whether this exhibit counts under Solebury's new signage law that restricts any business to posting twice a year.
An Afternoon with Royal-Tea fundraiser has been scheduled for 6/25. Connie asked for food donations and the loan of coffee carafes. (At the FOL Meeting: Carol added that there will be a Queen Elizabeth impersonator at the event.)

The Edgar Allan Poe fundraising event will be 10/19. The Logan Inn is donating their theater room and snacks.

I placed membership cards in front of every chair and asked those who weren't already members to join the FOL. No trustees who would have liked to walk in the Pride Parade are available this year.

Status of Library Poster – Teri was not present, so there is no update at this time.
Pride Parade – Pamm/Kris/Annette – In addition to Pamm and Annette riding in the car, there will be five adults walking in the parade (with various grandchildren). Sophie and Fiona are slated to carry the banner. No candy will be distributed during the parade.
Pride Postcard – Kris/Pamm (sponsor) (cost) – As a sponsor, Michael Richardson donated $250 for the postcards. Minuteman Press produced 2,000 of the postcards for $150.
Raffle Basket- Wild About Animals – Kris reported that this raffle was run between March 23rd and April 28th and raised $123. The winner had been gifted his ticket from a generous patron.
Raffle Basket – Pamper Yourself – Kris reported that this raffle basket will be displayed in the library from May 1st to June 9th. (A baby themed basket will be offered near the end of August.)
Book Sale – Update and discussion – Kris and Kelleen – Kris reported that she sent both a thank you letter and a book sale proposal to Frank Cretella, the Co-founder and Principal of Landmark Hospitality. Mr. Cretella has granted permission to the FOL to run the book sale at 36 North Main Street even if the property is converted to an artist’s residence. The dates for the proposed book sale are June 1st through September 15th. What follows is an overview of the permit:
1. To satisfy the retail space permit (indoor sales), the following items are required:
  1. Emergency lighting
  2. Hot water
  3. A working toilet
2. To satisfy the requirements for outdoor sales, all tables must be within five feet of the house. (Clarification on this point will be needed.) No tables may be left outside overnight.
3. With respect to signage, no sandwich boards are permitted. Any signs that are used must meet with zoning board approval.
4. The permit fee is $350.

Kris announced that FOL is going forward with the book sale (identified as a pop-up book and merchandise sale). To that end, the following items must be obtained:

Zoning approval for the banner and any additional signage
A lease and proposal signed by Frank Cretella
A permit filed with New Hope Borough accompanied by a check for $350

Additionally, Kris would like, with Paul’s assistance, to clear the ground around the house at 36 N. Main to provide more space for sales. Kelleen suggested that flag holders be installed to help with advertising. She also suggested that rolling shelves might aid in the setup and breakdown of the book sale. Annette wondered if it might be a good idea to let the zoning board see the proposed setup for their blessing. Victoria expressed concern over signing a permit with such strict guidelines.

Kris made a motion to allow Kelleen to pay New Hope Borough $350 for the permit. Kelleen seconded the motion. All members approved the motion.

Event updates – Victoria will address more details for a presentation at the next meeting once venue options have been explored.

NEW BUSINESS

New ideas/Thoughts/Proposals -- No new proposals were discussed.

MEETING ADJOURNED: 6:03pm
NEXT MEETING – June 14th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for April 12, 2023 @ 5pm
New Hope Borough Hall

ATTENDANCE:

BOARD MEMBERS PRESENT: Kris Reilly, Kelleen Gebler, Teri Nalbone, Victoria Short, Carol Spencer, Paul Spencer, Elizabeth Varnai

BOARD MEMBERS ABSENT: Annette Cseri, Karl Varnai
          Mary Malcolm submitted a letter of resignation from her position as Vice President of the Friends of the Library Board on April 11, 2023, citing health and personal reasons.
GUESTS: Pamm Kerr
MEETING CALLED TO ORDER: 4:59pm
ACCEPTANCE OF MINUTES (3/8/2023): Elizabeth made a motion to accept the minutes, Kris seconded the motion, and the board voted unanimously to do so.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement Balance (3/31/2023): $6,126.06
Actual Balance before any transfers (4/12/2023): $6,160.92
Balance at meeting: $6,16.92
Gambling permit was received.
Insurance: There are no changes to report currently.
Webpage, domain payments: These expenses are handled by automatic debit. Kelleen will investigate competitive prices for website maintenance.

OLD BUSINESS

Membership – Kris reported that there is one new member and three renewals since the last meeting.
Library Trustees meeting – Pamm reported that no new developments were discussed by the Library Trustee Board.
Status of Library Poster – Teri presented a mockup of the library poster. Kris suggested that the amount of money raised to date should be removed from the poster, to be replaced with an attachment that could track a current account. Elizabeth underscored the need for key words to attract attention and suggested that no more than three major subheadings be included. Paul recommended that the Friends of the Library organization should have a distinct presence on the poster. Board members agreed that denoting a distinction between the FOL and the Library Trustee Board is critically important. Pamm reiterated that the Board of Trustees manages an operational budget that concerns staffing and the building. The FOL is an independent non-profit all volunteer organization that funds programing, in essence, a separate fundraising entity. There was discussion about changing the initial question regarding the FOL’s mission. Teri suggested: Are you a Friend of the Library? Kelleen suggested asking a question that led with the accomplishments of the FOL. In this way, each bulleted accomplishment would be directly linked to the work of the FOL.
Pride Postcard – Teri’s postcard was well received. Kris made a motion to accept the design, Kelleen seconded, and the motion was passed unanimously. Kelleen will pursue sponsorship possibilities that would cover/defray the cost of producing the postcards.
Raffle Basket (Wild About Animals) – Kris reported that the basket has currently raised $60, with two additional $5 payments received through PayPal.
Noticing the Art Around Us update – Kris/Pamm reported that the presentation was excellent and raised $220.

NEW BUSINESS

Book Sale- Discussion on new committee – Carol distributed a book sale flyer for review that outlines donations that will be accepted and those that will not be. A stipulation about possible recycling was removed to help streamline the process. Additionally, Teri stated that using a consistent color on FOL flyers would help with branding.

Kris announced that she needs a co-chair for a new committee that will oversee the setup and breakdown for the book sale each weekend. No one volunteered. Kelleen suggested that Signup Genius could be a way to manage weekly volunteer slots and wondered if the Key Club and/or National Honors Society from New Hope-Solebury High School would be interested in sending volunteers. Kris said the school had been contacted in the past with no real results. Kelleen also suggested that creating a standard operating procedure for the setup and breakdown of the book sale would be helpful. Kris reiterated there is a standard setup and breakdown for volunteers, which is posted at the site of the sale. Pamm said that she would continue to recruit volunteers. Carol wondered if it would be prudent to wait until the book sale venue had been secured before making further decisions about the committee. Kris agreed to check on building availability. She set the book sale season from Memorial Day weekend through Labor Day weekend.

Fundraising Chad – Victoria gave a brief overview of the presentation sponsored by Doylestown Library. Elizabeth pointed out that the items listed under “handwritten appeals” summarized the salient points about attracting donors. They are: 1) Thank them for what they did, 2) State the impact of their contribution, and 3) Explain why you appreciate their involvement.
Pride parade – Kris will serve as coordinator for the parade. Pamm will get volunteers to walk/drive in the parade. Kris reported that the paperwork has been completed, but no check has been submitted. It was stated we have been a partner with NHC in the past and never paid.
Raffle Basket – Pamper Yourself – Victoria/Pamm have created the next raffle basket that is provisionally called “Spa Day”.
Event Proposals – Victoria submitted two proposals for possible talks. She and Pamm will discuss these proposals further before the next meeting. Pamm suggested that holding such an event at a home or in someone’s yard would be more appealing than in the library. Kelleen has a contact at the River House that also may result in a viable venue.

The World of Self-Publishing
Living Mindfully

New Ideas/Thoughts/Proposals

MEETING ADJOURNED: 6:09pm
NEXT MEETING – May 10th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for March 8, 2023 @ 5pm
New Hope Borough Hall
ATTENDANCE:
BOARD MEMBERS PRESENT: Kris Reilly, Annette Cseri, Kelleen Gebler, Teri Nalbone, Victoria Short, Carol Spencer, Paul Spencer,
Elizabeth Varnai
BOARD MEMBERS ABSENT: Mary Malcolm, Karl Varnai
GUESTS: Pamm Kerr
MEETING CALLED TO ORDER: 5:05pm
ACCEPTANCE OF MINUTES (FROM1/11/2023 and 2/8/2023):  Kris made a motion to accept the January minutes; Carol seconded; all approved. Kris made a motion to accept the February minutes; Elizabeth seconded; all approved.
RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen
Bank Statement Balance (2/28/2023): $6,411.03
Actual Balance before any transfers (3/8/2023): $6,216.03
Balance at meeting: $6,404.69
Taxes have been filed. PCBL dues have been paid. Gambling permit: The gaming certificate expired in September. The proper paperwork with an attached check for $125 needs to be filed at the Doylestown Courthouse. Kelleen issued the check and Victoria agreed to file the paperwork.
OLD BUSINESS
Membership – Kris is currently reformatting and updating the roster. Two members have renewed, and a few board members must renew. Library Trustees’ meeting – Pamm submitted the following report from the meeting: The library trustees are still working with a budget deficit, though their investment portfolio was up at the beginning of the year.
It was reported that library user Sherry Baker asked for library donations as gifts for her 80th birthday party. She put out a basket to receive the donations and raised $1,000 for the library.
Bucks County Library system is asking for New Hope-Solebury Library to kick in for IT costs going forward.
There was talk of therapy cats coming to the library eventually. I suggested an outdoor program in the summer due to so many people being allergic to cats.
The development committee still hasn't pinned down details for this year's smaller events, but they are carefully noting when the FOL events are scheduled. Proposed events include Lawrence Schiller, maybe in June, an Edgar Allen Poe event in October, and small gathering(s) for New Hope borough council and Solebury Township supervisors, either separately or together.
Status of Library Poster – There is no available update. Teri has agreed to take over this project. The poster will be designed to underscore that FOL is different from the library and that “membership matters”. Kris emphasized that the poster should reflect “a simplicity of design”. Teri will report her progress at the next meeting. Events update – Pamm reported that Cathy Begg is hard at work preparing for the March 23rd event, “Noticing the Art Around Us”. Four tickets have been sold, and Kris, Carol, and Elizabeth will provide refreshments. Kris has submitted the event to the Bucks County Herald. The April poetry event has been cancelled for now. Mary Jo LoBello Jerome would like to donate $500 to FOL in lieu of the occasion. Pamm suggested that a possible celebration event could be held in Jerome’s honor to support her book sales. Raffle Basket – Annette was given the materials to assemble the gift basket for the “Wild About Animals” raffle to be held in March/April. Victoria was given the materials to assemble the gift basket for the “Spa Day” raffle, to be held in May/June. If patrons purchase tickets in the library, they will be available for $3 each or 2 for $5. If patrons purchase tickets online, there will be a ‘buy one, get one’ offer for $5.
NEW BUSINESS
Dropbox links – Kris distributed these links to those members who were absent last month. Parade instructions – Kris distributed the instructions to those members who were absent last month. She reminded members about the upcoming Pride Parade on May 20th. Board Member Term Table – Kris distributed the updated lists to members who were absent last month. The table included re-election information. Marketing – needs a board member w/Kris: Kris is looking to start up a marketing campaign with local businesses. She suggested approaching businesses with the proposal to honor a 10% discount for products/services to members of FOL who present a membership card. Teri wondered if there would be sufficient room for a participating sign at the counter. Pamm underscored the benefit of promoting, but not at the point of purchase. Kelleen emphasized that seeing the offer repeatedly would be effective and suggested that a magnet might be produced. Kris suggested the use of appliques in windows. Victoria wondered if the Chamber of Commerce might be a place to start to canvass interested businesses. Kelleen suggested that a tiered business membership might be the way to go. Pamm proposed that a sponsorship list posted at the library might act as an incentive. Kris will work on an official proposal. Pride parade postcard handout – Kris/Pamm: Kris showed a preliminary design for the Pride Parade postcard. She hopes that a possible sponsor will help defray printing costs. Pamm added that Connie will supply a list of LGBTQ books available at the library. New Hope Celebrates books will be available for purchase. Teri suggested that the postcard lacked definitive focus. She will work on an improved version. Future Events – Kelleen has an idea that would involve a local equine sanctuary. She proposed that the event could be for children or adults and involve grooming, painting, and meditation activities. Kris added her support for an event with an educational focus about abused horses. Annette raised the concern about insurance. Kelleen will speak to the person about what she could offer and write up a proposal if warranted. Victoria will do more research about an individual or panel discussion on self-publishing or navigating the second half of life. She will submit a proposal at the next meeting.
Kris will continue to investigate a possible event at Paxton Hill Farm.
MEETING ADJOURNED: 6:04pm
NEXT MEETING – April 12 @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for January 11, 2023 @ 5pm
New Hope Borough Hall
ATTENDANCE
Board Present: Kris Reilly, Annette Cseri, Kelleen Gebler, Mary Malcolm, Teri Nalbone, Victoria Short, Carol Spencer, Paul Spencer, Elizabeth Varnai, Karl Varnai
Board Absent: none
Guests: Pamm Kerr
MEETING CALLED TO ORDER: 5:01pm
ACCEPTANCE OF MINUTES (FROM 12/14/2022): Kris made a motion to approve the minutes. Elizabeth seconded. All present voted to approve the minutes.
RECURRING BUSINESS Finances/Operations – Treasurer’s Report – Kelleen
Bank Statement Balance Pending - $11,264.61(money being transferred) Actual Balance – (1/11/2023) - $10,246.78 Last Statement Balance – (12/30/2022) - $10.401.58 Status of Reconciliation of Finances between FOL and NHC (NH Celebrates Enlightened Community Book) – NHC owes FOL $105.
Magill Storage - now $70 (reflecting a 10% discount and no tax).
OLD BUSINESS
Membership – Kris reported one new member and one renewal (An updated roster has been sent to FOL board members.) Pamm suggested that calls to individual FOL members would encourage renewals, but no one volunteered to make those calls.
Library Trustees Meeting – Pamm graciously provided the following summary: Stacy Smith has replaced Mike McKenna as the Solebury Twp representative. Solebury supervisors interviewed her and approved her appointment.
Shereen White is head of the governance committee.
Online late fees for NHS library books had been diverted from New Hope, but they are now coming to Connie. Connie also spoke about some of the problems with Baker & Taylor's internet going down three times and glitches with expected upgrades to Wise/the county library's system for ordering book holds.
Last year the initial budget had an income/outgo discrepancy of $30,000, which was made up by year's end by the Spelling Bee, unspecified extra income, and the FOL. The 2023 budget, which includes a 5% raise for staff, has a shortfall of $26,000. Trustees were to come to the January 7th retreat with fundraising ideas. Further discussion is needed about whether to use the endowment to cover a shortfall.
There is a new 3-D printer.
Liz Jordan, head of the marketing committee, is in her final year on the board. She is writing up a Marketing SOP for those who follow her.
Pamm shared news about the cannisters and holiday parade and asked that the trustees be sure to coordinate their fundraising calendar with the FOL's. Doug closed the meeting by again thanking the FOL (which had already been thanked a couple of times during the meeting).
Status of Library Poster – Mary will report her progress on the poster at our next meeting. Membership Form – Elizabeth reported that the form has been completed. 252 forms were printed at the cost of approximately $80. The updated form was shared with the board members. Both the brighter cardstock and the streamlined format contribute to its attractiveness. Additionally, a PayPal QR code has been added. Forms are currently available at the library. Kris reiterated her wish for more library trustees to join FOL. Elizabeth suggested that Pamm distribute membership forms at the next trustee meeting. Elizabeth and Karl referenced the current library shortfall and recognized that budget concerns are not the responsibility of FOL. Pamm added that the library wished to avoid tapping into their endowment. Raffle – Kris reported that $113 was raised. The prize was won by a volunteer, Dean Taylor. Annette will check out the ceramic animals currently in storage for a future raffle. She will also investigate pairing the ceramic animals with a pair of tickets to a zoo or wildlife preserve in a gift basket. Victoria also volunteered to arrange items in a gift basket.
NEW BUSINESS
Adult Programs donation – Kris made a motion for the FOL to donate $5,000 in a single payment for the adult programs. Annette seconded the motion. All present voted to approve the motion. Events – Pamm gave an updated overview of two proposals presented and approved at the last meeting. Cathy Begg/Art at the Library: Cathy Begg will give a tour of both sculptures and paintings at the library on March 23rd at 6:30pm. Elizabeth, Karl, and Annette will contribute to the food that is served. Mary and Pamm will take tickets at the door. Mary Jerome/poetry book event: Mary Jerome, 2020 Bucks County Poet Laureate, will host a poetry reading at her residence on April 29th from 4-6pm. Ms. Jerome has agreed to provide wine and the first 15 books for the event. Kelleen will investigate whether insurance is needed and whether a volunteer bartender should be retained. Mary will ask local bartenders if they would be willing to participate. Pamm will canvass for food sponsors. Teri will create color posters for the above events. Parade Instructions – Kris will email the FOL board members a list of protocols for parades. Those protocols will be discussed at the next meeting. Future Events Paxon Hill Tour Writers Salon The focus of the FOL will be the events scheduled for March/April at this time. Elizabeth and Victoria will meet privately to determine possible participation in the Writers Salon.
MEETING ADJOURNED: 6:08pm
NEXT MEETING – February 8, 2023 @ 5pm

Friends of the Free Library of New Hope and Solebury
Minutes for December 14, 2022 @ 5pm
New Hope Borough Hall

ATTENDANCE

Board Present: Kris Reilly, Kelleen Gebler, Victoria Short, Carol Spencer, Paul Spencer, Elizabeth Varnai

Board Absent: Annette Cseri, Mary Malcolm, Teri Nalbone, Karl Varnai

Guests: Pamm Kerr

Special Note: Hali Cook is no longer serving as a board member.

MEETING CALLED TO ORDER: 5pm

ACCEPTANCE OF MINUTES (FROM 11/30/2022): Kris made a motion to accept the minutes of November’s meeting. Elizabeth seconded the motion and all present voted yes.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report – Kelleen

Bank Statement Balance (11/30/2022) -- $9,510.40
Actual Balance (12/14/2022) -- $10,110.40 (this is the actual balance as of yesterday according to Kris); $10,163.58 (this amount reflects the treasurer’s report and includes the latest contribution of $78.18)
Status of reconciliation of finances between FOL and NHC (NH Celebrates Enlightened Community Book) – no updates.
Update on Phone – There are no current updates; this topic will be revisited in the spring.
Venmo/PayPal – There is no Venmo account or current need for one since the book sale has ended for the season. Kelleen reported that the Friends of the Library is now officially signed up as a charity via PayPal, meaning that the organization is paying less in fees. We also have a QR code for PayPal.

OLD BUSINESS

Membership – Kris reported that she sent out between 20 and 30 membership renewals two weeks ago. She has received four as of tonight’s meeting.
Library Trustees Meeting – Pamm reported that she was thanked by
the treasurer, Sean, for her Facebook post of the book sale closure due to an anonymous complaint. Joann asked if the FOL needed help from the trustees to ensure the book sale continues in 2023. Connie received thanks from the community for the library hosting the ballot box. Stacey Smith has been appointed as the new Solebury liaison. The proposed roof repairs are not in the budget, though in lighter news, a pesky raccoon has been relocated to Quakertown. The Atkinson donation of several years ago can be used to help cover the roof repair costs. The new security system funded by FOL has been installed, with thanks expressed to the FOL. An executive session is planned to increase staff compensation. A date for the trustees’ January workshop was set.
Status of the Library Poster – no updates
Book Sale Discussion – Kris reported that the building housing this year’s book sale is now empty. Kris, Carol, and Paul sorted books to reduce the quantity that were going back into storage. Donated approximately 24 boxes. Sold 200 hardcovers to a local designer for 50 cents a book. All remaining books after culling were taken to a storage unit. Carol reported that the final total for the book sale was $9,736. $1,227 of that amount was raised by the sale of jewelry. In enterprising fashion, Carol received $81 from the Gold Exchange from the sale of remaining jewelry pieces. There was a consensus from board members that in moving forward, the FOL should be specific in their requests for books that they do want and those that they do not. For example, children’s books perform consistently well. Books culled from estate sales do decidedly less well and can present problems with cleaning and storage. Additionally, it is important to take a broader approach to products sold and property usage to ensure compliance with future permits.
eBay Status – no updates
Membership Form – Elizabeth reported that we are running low on our supply of membership forms. In her redesign efforts, Elizabeth has proposed printing the form on one side only, eliminating the information on the specific roles of the FOL. The new form includes the following changes:
- The logo has been enlarged at the top of the form.
- The phrase “Please Join” has been added.
- Only one line is provided for the phone number.
- The “Date of Joining” entry has been removed.
- A pay online option has been added
- The background color will be changed from ivory to white

Kelleen suggested that if the library’s address were shifted, there would be room for a QR code. Kris suggested that the “As-Much-As- You-Wish Friend” be omitted and the “Sponsor Friend” entry be listed as $100+. Pamm suggested that gold stars would enhance the form’s attractiveness. There was discussion about driving more traffic to the library’s website and allowing patrons to either donate online through PayPal or to download a form. Kris stated that the business, Impact Signs, covered the printing costs in the past. If the owner is approached with the new membership form and donates his services, she will issue a donation letter.

Kris made a motion to adopt the proposed changes. Carol seconded the motion and all present agreed.

Parade – Pam reported that FOL’s participation in the parade was a success. The contents of three boxes of coloring books were distributed, leaving fewer than 250 books remaining. Having two youngsters hold the banner and managing book distribution from the backseat of the car were just two of the inspired choices facilitating success. The last-minute inclusion of a 1947 tractor decked in red lights added to the festivities. Pamm also reported that she heard many examples of positive feedback. The children enjoyed the coloring books, and the community loves its local library. To ensure the success of future parade participation, the FOL will write up a specific protocol regarding safety measures and organizational procedures.
Raffle – Kris reported that the library raffle has raised $50 so far.

NEW BUSINESS

Events & Ideas for Fundraisers for 2023 – Kris and Pamm presented two proposals: Art at the Library Talk, hosted by Cathy Begg and Writer’s Salon, hosted by Mary Jo LoBello Jerome. The proposed dates for these events are a Thursday evening in March 2023 and 16 April 2023, respectively. There was a preliminary discussion about the number of anticipated attendees, ticket prices, and upfront costs. Kris made a motion to approve the Art at the Library Talk proposal. Carol seconded the motion and all present voted yes. Kris also made a motion to approve the Writer’s Salon proposal. Kelleen seconded the motion and all present voted yes.

MEETING ADJOURNED: 6 pm

NEXT MEETING – January 11th @ 5pm

Friends of the Free Library of New Hope and Solebury
Board Meeting Minutes, November 9, 2022 @ 5pm

ATTENDANCE

Board Present: Kristin Reilly, Annette Cseri, Teri Nalbone, Victoria Short

Board Absent: Hali Cook, Kelleen Gebler, Mary Malcolm, Carol Spencer, Paul Spencer, Elizabeth Varnai, Karl Varnai
Guests: Pamm Kerr
MEETING CALLED TO ORDER: 5:00pm
ACCEPTANCE OF MINUTES (FROM 10/12/2022): Kris made a motion to approve the minutes from the October meeting. Victoria seconded the motion. All members present voted to approve the minutes.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kris

Bank Statement Balance (10/31/2022) - $9,324.07
Actual Balance (11/9/2022) – $9,282.15$9,282.15
Status of reconciliation of finances between FOL and NHC

(NH Celebrates Enlightened Community Book) – FOL owes NHC $95; NHC owes FOL $30. (Awaiting update from Kelleen on actual amount) K

Update on Phone - No updates
Venmo/PayPal – No updates

OLD BUSINESS

Membership – There are no changes.
Library Trustees meeting – The library board approved the minutes for the September 22nd meeting. John reviewed the budget. Connie is working on adult programming for the fall. FOL contributed $3,500 to the library for the security system. The current landscaper is retiring, and the library will need someone to remove snow. Best Buddies is being considered. The situation with raccoons and squirrels in the attic has been resolved, but there are missing slates on the roof. One estimate to repair the roof is $7,000. Joanne reported that the spelling bee raised $18,000.
Status of Library Poster – No updates
Book Sale Discussion – The correspondence between Kelleen and the New Hope building inspector has been shared with the members via email. As a result of the conditions outlined therein, the book sale will officially end on December 1st. FOL can reapply for the space at 36 North Main Street next year. The old permit allowed sales to take place on the porch, but not on the property on either side of the porch and not inside. The building was to be used for storage but not sales. Volunteer Karen Seehausen generously donated $135.25 to bring the overall book sale profit to $9,500. Kris has begun the process of boxing the remaining books and has calculated that 36 boxes can be placed in storage.
Published Book sales – Duck Soup submitted $25 from the sale of published books.
eBay Status – No updates
Membership form – No updates

NEW BUSINESS

Raffle for holidays – The items for the raffle, including a vase and a necklace, will be placed by the bathroom in the library prior to Thanksgiving.
Ideas for fundraisers for 2023 – The members present discussed the possibility of events, including concerts and activities, that could take the place of or supplement the proceeds from the book sale. Members are encouraged to keep brainstorming.

Possibility of participation in the Christmas parade (Dec. 4th at 4pm) – Coordination is needed for FOL to participate in this year’s parade. Kris will complete the necessary form and send a letter to all the volunteers to encourage participation. Pamm’s car will be decorated for the event. A driver is needed, as are walkers who will distribute the Christmas story coloring book.

MEETING ADJOURNED – 5:57pm
NEXT MEETING – December 14th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Board Meeting Minutes, October 12, 2022 @ 5pm
New Hope Borough Hall
ATTENDANCE

Board Present: Kris Reilly, Annette Cseri, Kelleen Gebler, Teri Nalbone, Victoria Short, Carol Spencer, Paul Spencer, Elizabeth Varnai

Board Absent: Hali Cook, Mary Malcolm, Karl Varnai
Guests: Pamm Kerr
The meeting was called to order at 5:02 pm.
ACCEPTANCE OF MINUTES (FROM 9/14/2022) Kris made the motion to accept the minutes, Elizabeth seconded, and all voted to approve.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement Balance (9/30/2022): $11,591.99
Actual Balance (10/12//2022): $11,936.65
Status of reconciliation of finances between FOL and NHC

(NH Celebrates Enlightened Community Book)
What we owe and what we received: There is no change in status.

Phone purchase update: Kelleen is in possession of a donated phone. A Verizon account will be set up with the FOL being the name on the account and Kelleen listed as the contact. A pre-pay plan is the most cost-effective route and available on a month-to-month basis. This plan will provide a phone number, an online login, and automatic debit.
Venmo/PayPal: Venmo is the option that will be pursued at this time. Kris suggested that an instruction sheet be provided to volunteers at the book sale.

OLD BUSINESS

Membership – Kris stated that there have been no changes.
Library Trustees meeting – Carol attended the Library Board meeting on September 21st at which the minutes from the July 20th meeting were approved. Connie announced that there had been 58 summer programs, attended by 751 children, 314 adults, and 31 teens. The board decided that a new security system for the library is needed, since the current system is non-operational, and three proposals were submitted. Several members of the board expressed their preference for Holicong Security. The board is hopeful that a contribution from the FOL will help to defray or completely cover the cost, which will be between $3,400 and $3,794. The board discussed ways in which they could host Lawrence Schiller and his donated collection of books and photographs. Other discussions included the purchase of new stationery, a fund appeal in November, the retirement of the current treasurer, the New Hope Solebury Township Committee, and the New Hope Borough budget.
Status of Library Poster – Since Mary was absent from tonight’s meeting, there was no update on the status of the library poster.
Book Sale – Kris and Carol proposed that the book sale could be moved inside the Jim Martin property for the remainder of the season.

Kris stated we would need floor lamps and heaters for each room. Paul suggested purchasing heaters and a three-bulb attachment to the overhead light. Kris stated she didn’t believe we should spend the money, since we are unsure of the use of the space next year. Kelleen assured the board that no extended insurance would be required, and Kris further clarified that the current insurance covers both outdoor and indoor use. Pamm raised the concern that the move would increase the FOL’s use of electricity at the site and Elizabeth raised a concern about electrical safety. Extending the season by moving indoors may help to reduce the current inventory. Carol reminded the board that Chris Kerr has volunteered to take the eight boxes of books that are stored in the back. She also mentioned that the boxes themselves need to be replaced. Moving the book sale indoors would also eliminate the need for the set up and break down of the sale. In lieu of two shifts, a single shift from 12-4 pm was offered for consideration. There will also be a “buy one, get one” sale.

The book sale deposit is $8,475.25; $1,018.00 from jewelry and $7,457.25 from books/donations.
eBay Status – Kris has changed the username and password for the account. A volunteer is needed to sell items and link to a debit card. Kris suggested sending out an email to the FOL membership to find a volunteer. Kelleen offered to take over the eBay page since she is well-versed in eBay and can post items. She has already spent time researching items and identifying trends.
Carol shared that she has a Voltaire collection (42 volumes). Although Panoply Books was not particularly helpful in pricing the collection, she knows it is of considerable value.

NEW BUSINESS

Security System for Library – The discussion of donating money for the security system began with several members asking for clarification with respect to both the cost of the system and the requested add-ons. There was lingering confusion about whether the security system was an insurance requirement and whether the video component of the plan was necessary. Kris assured members of the board that many of these questions were answered in the detailed proposals that were not logistically feasible to supply to every member. Kris asserted that the FOL is currently in possession of enough funds to cover the entire cost of the security system and meet its goals for next years’ obligations for programming and computer system upgrades. Kris stated that covering the security system cost would leave $7,000 to $8,000. Kris added that the mission of the FOL had always been to fulfill the “wish list” of the library. Kelleen did point out that costs are always on the rise, stating the cost of storage had risen to $822.
Kris decided to email Connie Hillman’s original request to the members of the FOL board so that they could respond with specific questions. For this reason, a vote on the measure of support will be postponed.
Loss of Raffle containers – The containers remain at large and since there is only idle speculation as to their whereabouts, the matter has been permanently dropped.
Update on Spelling Bee: Carol reported that she, Paul, and Kris had been actively involved in the night’s festivities and that it was a great success with a good time had by all. Connie reported that the event raised around $15,000, even though no admission was charged.
Ideas for fundraisers for 2022: The Christmas raffle was offered as the last fundraiser for the year.
Update on location for book sale in 2023: The New Hope Borough Council has been presented with only preliminary plans for the use of Jim Martin’s house. For this reason, the property may be available for the book sale next year.
Possibility of participation in Christmas parade: The plan is to participate in the parade (held the Sunday after Thanksgiving) and give out copies of the Christmas Story coloring books.
Membership Forms: After asking for clarification, Elizabeth was reassured that the forms were technically accurate but lacking in appeal. Elizabeth will work on edits before reordering.

MEETING ADJOURNED at 6:10 pm.
NEXT MEETING – November 9th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for Board Meeting, September 14, 2022
New Hope Borough Hall

ATTENDANCE

Board Present: Kris Reilly, Mary Malcolm, Teri Nalbone, Annette Cseri, Kelleen Gebler, Elizabeth Varnai, Karl Varnai, Victoria Short

Board Absent: Carol Spencer, Paul Spencer, Hali Cook

Guests: Pamm Kerr

MEETING CALLED TO ORDER: 5:00 pm

ACCEPTANCE OF MINUTES (FROM 7/13/2022)
Kris made the motion to accept the minutes, Mary seconded, and all voted to approve.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

• Bank Statement Balance (8/31/2022): $10,147.45
• Actual Balance (9/14/2022): $10,357.99
• Status of reconciliation of finances between FOL and NHC (NH Celebrates Enlightened Community Book): Kelleen reported that we are one step closer to getting items out of storage. The details will be documented on the spreadsheet.
• Kerr Foundation Donation: $1,000
• Venmo/PayPal: A motion was made by Kris to have Kelleen purchase a phone for less than $100 and to approve a provisional plan for $25 a month (for 5 gigs). This decision is contingent upon an assessment of how much data is needed for the book sale. Teri seconded the motion. All voted in favor. Mary suggested that Venmo/PayPal could be used by FOL beyond the book sale. Kris added that this form of payment could be used to renew memberships. Kelleen identified Venmo as the least expensive option and recommended Verizon as a carrier. A QR code is available for PayPal. More information is needed about how the non-profit status of our organization may affect the price of any application we use.

OLD BUSINESS
• Membership: Kris reported that there is one additional member since the last meeting who was recruited from the book sale. Membership renewals have not yet been sent for the remainder of the year. There continues to be ongoing confusion of the difference between the FOL and the library trustees.
• Library Poster: Mary has been working on the wording and design for a poster recruiting volunteers to join FOL to be placed in the library. Kris corrected the location for the poster and suggested a magnetized poster for use on the face of the elevator. Mary will recheck for size. It was also suggested to use a plastic holder attached to the elevator to hold membership forms.

• Book Sale: Kris reported that so far this year, the book sale has raised close to $7,000, as opposed to $5,600 by the end of the season last year. This is due to the increased prices. Children’s books continue to be items in high demand. An end of season sale was discussed (Sundays in October) where books will be offered at half price to reduce the inventory. This will save on storage costs over the winter. There was discussion of storage possibly being sponsored to further reduce overhead. Kris reiterated that volunteers are needed on the weekends to alleviate the responsibility that often falls to her and to Carol and Paul Spencer, particularly with regard to set-up and closing. An additional concern is books getting wet in inclement weather with the use of the current tarps.
• eBay Status: Kris believes Colleen Menz has set up the eBay page. She will confirm this with her this weekend since the current status is unknown. We will be looking for a volunteer who will manage the page.
• NH Arts and Crafts Festival: The children’s tent is not being run by FOL this year.

NEW BUSINESS

• AHA Coloring book: 25 copies of the book were purchased by the New Hope Railroad.
• Loss of Raffle containers: Despite efforts to locate the raffle containers, they remain missing. Several ideas were discussed to safeguard loaned items in the future. These ideas included signoff options electronically, via email or our Dropbox, or sign out sleeves on the containers. Karl will be securing five additional keys for board members to the storage container at Magill Mini Storage Facility in New Hope. The storage number and code were given to board members. Kellen will create a storage unit accountability sheet for who possesses keys so they will be returned when no longer a board member.
• Spelling Bee: Joanne Reszka has asked FOL to support the Spelling Bee being held on October 7th at the high school. FOL will not be hosting a refreshment table this year. However, members are encouraged to spread the word about the event (particularly via Facebook) and to support individual competing teams. More information is available by emailing Joanne at jlreszka@comcast.net.
• Change in By-Laws: Kris made a motion to change the designation of President Elect to Vice President in the by-laws. Elizabeth seconded the motion. All voted in favor.
• Lawrence Schiller, a well-known film producer and photojournalist, stopped by the book sale offering to fundraise for the library through his extensive prized collection of books. His offer was forwarded to Connie. The President of the Trustees, with whom Schiller has a connection, has already been in communication. Pamm suggested that some of Schiller’s art books could be sold on eBay.
Pennsylvania Citizens for Better Libraries: FOL will not be donating to the organization at this time. However, board members are encouraged to attend the annual meeting in Harrisburg. Pamm commended PCBL for offering helpful workshops and practical advice.
•Ideas for fundraisers for 2022 include a writer’s salon with individual authors or a panel of participants. Kelleen offered that her father could host “Dinner with Santa Claus”. Mary and Elizabeth raised the concern about events meeting social distancing protocols.

MEETING ADJOURNED: Kris made a motion to adjourn the meeting at 6:14 pm. Annette seconded the motion. All voted in favor.

NEXT MEETING – October 12th @ 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for Board Meeting, July 13, 2022
ATTENDANCE
Present: Mary Malcolm, Teri Nalbone, Kris Reilly, Carol Spencer, Paul Spencer
Absent: Annette Cseri, Kelleen Gebler, Victoria Short, Elizabeth Varnai, Karl Varnai
Guests: Pamm Kerr, Hali Cook

MEETING CALLED TO ORDER: 4:55 pm

ACCEPTANCE OF MINUTES (FROM 06/08/2022)
Kris made the motion to accept the minutes, Mary seconded, and all voted to accept.

RECURRING BUSINESS Finances/Operations – Treasurer’s Report – Kris

Bank Statement balance (6/30.2022) - $5,714.95
Actual Balance (7/13/2022): $6,917.95
Reconciliation of finance between FOL and NHC (NH Celebrates Enlightened Community Book) - still in progress.

OLD BUSINESS

Library Trustees Board Meeting – Carol attended the July Library Trustee Board meeting and provided an update. At the meeting Connie mentioned that FOL had donated money for Kanopy.
Membership – Kris reported four new members and one renewal since the last meeting.
Plaque for Children’s shelving – On July 14th, pending Connie’s availability, Carol will present library director Connie Hillman with a plaque identifying the new children’s bookshelves as a gift from the Friends of the Library and for photos of the presentation.
Accepting Venmo as payment at the book sale – no update.
Library Poster Sign for library – Mary will circulate to board members a draft of the poster with copy about the Friends of the Library before the August meeting.

NEW BUSINESS

Sold 15 Enlightened Community Books to River Realty – checks were written for $150 to each organization: FOL & NHC. Pamm asked the board to consider contacting any realtors they know and ask them if they will buy Enlightened Community books to give to clients new to the area.
Mary nominated Victoria Short to the FOL board; Carol seconded. All voted in favor. Kris made the motion to elect Victoria as executive secretary. Carol seconded. All voted in favor.
Kris introduced Hali Cook, a possible new board member. Hali spoke briefly about her background and expressed interest in becoming a board member. She has a background in event planning and works for the New Hope Railroad. Possible tie-in with our coloring book and the railroad. Kris made a motion to elect Hali to the board. Mary seconded. All voted in favor.
Carol and Kris provided an update on the book sale progress. Since opening in May 2022, we have a total of $4,041.21 in sales. Fran, a brand-new FOL member, volunteered to work this coming weekend. Staffing for the book sale continues to be a challenge.
Placing books at businesses – Pamm/Kris. The restaurant, Duck Soup, agreed to sell three of our published books. There was then a discussion on identifying other business owners who would be willing to sell any of our five books. Hotel Managers were also mentioned as a source.
Ideas for fundraisers for 2022. The book sale remains our focus. Pamm brought up the 2022 New Hope Arts and Crafts Fair which is held the last weekend in September. FOL would like to sell our published books at the fair and work the children’s tent like last year in exchange.

MEETING ADJOURNED: 5:45pm

NEXT MEETING: August 10th at 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes for Board Meeting, June 8, 2022
ATTENDANCEPresent: Kelleen Gebler, Mary Malcolm, Kris Reilly, Elizabeth Varnai
Absent: Annette Cseri, Carol Spencer, Karl Varnai
Guests: Pamm Kerr, Teri Nalbone

MEETING CALLED TO ORDER: 5:07 pm

ACCEPTANCE OF MINUTES (FROM 4/13/2022)
Mary made the motion to accept the minutes, Kris seconded, and all voted to accept.
RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement balance (5/31/2022) - $7,783.38
Actual Balance (6/8/2022): $8,275.07 (before checks for adult programming and Kanopy)
Two checks totaling $4,100 were written to the library for adult programming ($2500, completing our donation of $5000 for the year), and for Kanopy ($1600), a video streaming service for classic and indie films, documentaries and more.
Reconciliation of finance between FOL and NHC (NH Celebrates Enlightened Community Book) - still in progress.OLD BUSINESS
Pride Parade – Mary reported that FOL members marched behind our new banner with a wagon decorated with Pride flags, distributed candy and handed out colorful cards promoting our fundraising book, An Enlightened Community.
Library Trustees Board Meeting – no update
Membership – Kris reported two renewals since April
Plaque for Children’s shelving – Arrangements will be made to present library director Connie Hillman with a plaque identifying the new children’s bookshelves as a gift from the Friends of the Library and for photos of the presentation.
Sign for library – Mary will circulate to board members a draft of the sign about the Friends of the Library to be placed in a prominent place in the library.

NEW BUSINESS

Changes to the board:

The board accepted the resignations of members Jackie Smedley and Neil Gallagher
Mary accepted the position of president-elect, which may be changed to “vice-president” at a future meeting.
We welcomed two new board members

Kris made the motion to nominate Paul Spencer, Elizabeth seconded, all voted to accept.
Kris made the motion to nominate Teri Nalbone, Mary seconded, all voted to accept.
Book sale 2022- Discussion about how to get new volunteers and board members, especially for the open secretary position. Suggestions included reaching out to friends of friends and to members of clubs or other organizations Friends may belong to.
Kelleen will research accepting Venmo as payment at the book sale.
Ideas for fundraisers for 2022 – In view of the ongoing Covid pandemic, Board members decided to limit our fundraising to the book sale, which is outdoors. An exception may be a Christmas raffle basket displayed at the library.

MEETING ADJOURNED: 6:09 pm
NEXT MEETING: July 13 at 5:00pm

Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, April 13, 2022

ATTENDANCE
Present: Kelleen Gebler, Mary Malcolm, Kris Reilly, Carol Spencer, Elizabeth Varnai, Karl Varnai
Absent: Annette Cseri, Neil Gallagher, Jackie Smedley,
Guests: Pamm Kerr, Paul Spencer

MEETING CALLED TO ORDER: 5:12 p.m.

ACCEPTANCE OF MINUTES (FROM 2/9/2022)
Kris made the motion to accept minutes, Mary seconded, and all voted in favor.

RECURRING BUSINESS
Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement balance (3/31/2022): $6892.37
Actual Balance (4/13/2022): $6215.77
We consider our tax ID number in PayPal to be satisfactorily registered, since nothing has been received to the contrary
NH Celebrates Enlightened Community Book: Kelleen is asking for a full report on what we owe and what we have received as a result of sales.
Liability Insurance has been paid up for the year ($547).

OLD BUSINESS

Pride Parade: Mary will be coordinator with Pamm assisting on committee. We may be able to use Mary’s convertible car; walkers to be recruited.
Library Trustees Board Meeting: Carol reported that work on the strategic plan continues. Planning for a spelling bee on October 7 has begun, with donors and teams being sought. The Board is contacting major donors to the library via personal notes and phone calls, hoping to secure funding to close the gap between expenses and public funding. The trustees are also looking for a professional photographer to help with marketing photos. Pamm suggested Stephen Harris.

Membership: Kris reported nine renewals.
Plaque for children’s shelving: Annette will give Library Director Connie Hillman the plaque and the library will decide where to display it.
eBay page: Colleen Menz (no activity reported)
Poster progress: Mary Malcolm has drafted two items: a 2’ x 6’ FOL banner and a poster describing the Friends’ role. One poster will be displayed at the library on the lift’s door; the other will be used as needed, e.g., at our book sale.

NEW BUSINESS

The Board renominated Kris to be president for another two-year term. The president-elect position remains open. Carol made the motion, Elizabeth seconded, and all voted in favor.
Book sale 2022

We have permission to use the property at 36 N. Main St. again, with no end date.
The Friends received a donation of approximately 300 high-quality books and will hold book collection days as well.
We expect to begin book sales in May, depending on weather and available volunteers.
Discussion about whether to hold the book sale indoors. Due to Covid concerns, the Board decided to largely keep the book sale outdoors. Some books may be reserved for indoor sales. However, the outdoor area for sales will be expanded to the side of the building.
The Board agreed to raise prices as follows: $2 for adult hardcover, $1 for trade paperbacks, 50 cents for smaller paperbacks. Children’s: $1 for hardcover, 50 cents for all soft cover. Carol has many pieces of costume jewelry to include at the sale.

Ideas for fundraisers for 2022
Kris will contact Bucks County poet laureate Mary Jo Jerome to ask whether she would like to host a Poetry and Wine event at her home on N. Main St., New Hope, as she had intended to do before the pandemic.
Cathy Begg may give a talk at the library about the pieces of sculpture displayed there.

MEETING ADJOURNED: 6:12 p.m.

NEXT MEETING: May 11 at 5 p.m.

Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, February 9, 20223
ATTENDANCE
Present:
Kelleen Gebler, Annette Cseri, Kris Reilly, Carol Spencer, Mary Malcolm

Absent: Karl Varnai, Elizabeth Varnai, Neil Gallagher, Jackie Smedley

Guests: Pamm Kerr, Paul Spencer

Meeting called to order: 5:02 pm

ACCEPTANCE OF MINUTES (FROM 11/10/2021)
Carol moved to accept the minutes of November’s Board meeting. Kris seconded; all voted “aye”

RECURRING BUSINESS
Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement balance (1/31/2022): $8517.88
Actual Balance (2/9/2022): $6611.86
Donation from NH Arts and Festival received $750
Refund from NH Borough received $350 on 12/04/2021
The issue with our tax id number in PayPal: Kris and Kelleen have resubmitted
Payments to the library for wish list items – adult programs for 2022 made on 01/28/2022

Summary of NH Celebrates An Enlightened Community book,
What we owe and what we received: Kelleen contacting Melissa, Treasurer of NHC to reconcile balance via Google docs.
Taxes: Kelleen in the process of completing

OLD BUSINESS

Library Trustees Board Meeting – Carol reported:
Fund raising: Solebury township and New Hope Borough owe library money. November mailing brought in $25,747. Library preparing for Spring mailing. Connie is grateful for the shelving donated by FOL.
Membership - Kris reported 8 new/renewed memberships
Plaque for Children’s shelving - Annette has picked up dedication plaque. Cost was $75.50
Poster progress – Mary Malcolm to design poster, to be placed by elevator, as well as a banner, tentatively 8 by 2 feet
By-laws – Kris requests approval of November by-laws, Mary seconds. All voted in favor.

NEW BUSINESS

Book sale site – ideas, possible use of 36 N. Main again.
Ideas for fundraisers for 2022 include:
Selling of “Smile and Smirk” book
Possible Poetry Don't Slam: Motion accepted by Kris, second by Carol, all voted in favor.
Library Focus Group was attended by Mary. Inquiring about library operational strategy to facilitate the Board’s goals. Mary to report on April’s focus group when more board members in attendance.

MEETING ADJOURNED – Annette Motioned, Kris second

Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, November 10, 2021
ATTENDANCE
Board members: Kris Reilly, Jackie Smedley, Carol Spencer, Neil Gallagher, Annette Cseri
Absent: Karl Varnai, Elizabeth Varnai, Kelleen Gebler,
Guests: Paul Spencer, Mary Malcolm, Brian Golden, Colleen Menz, Pamm Kerr

ACCEPTANCE OF MINUTES (FROM 10/13/2021)
Carol made the motion to accept the minutes from the October 13 meeting. Kris seconded. All in favor.

RECURRING BUSINESS
Finances/Operations – Treasurer’s Report - Kelleen

There was no treasurer’s report. Kris accessed online bank information to provide current information.
Bank Statement balance (10/30/2021): $13,028.82
Actual Balance (11/08/2021): $13,496.07
Enlightened Community book - Kris commented that NH Celebrates treasurer, Melissa, sent an updated chart with all sales of the book and checks written to the FOL for our share. She commented that she did not see any money from our sales of the book to NH Celebrates. Kelleen is to research and make a chart to find out how much we have sold of the book and if we owe NHC money.
We made $140 at the New Hope Arts festival. We owe NHC $70. When we balance the monies, we will reimburse what we owe. Going forward we will send $10 to NHC for every book we sell.
Gambling Permit – We still have not received it.
Online account - Kris created an online account. Sign in will only be for the treasurer and president.
Received invoice for the carpet cleaning in the amount of $215.00. Kelleen will write check.
Mobile Shelving – 3 units were previously approved, but the library director was able to get purchase one more for an additional $200 more. Pamm Kerr then donated $1,400 to the FOL to pay for an additional unit.

OLD BUSINESS

Library Trustees Board Meeting – Carol reported about the Oct 20th meeting; New Hope Borough gave $33,000 and Solebury Twp. gave $113,000. Solebury Twp. has a greater obligation. There was discussion on changing audit firms for the library. Doug Brindley (library board president) will be attending the next Solebury meeting. Connie talked about the ballot box that the voting authority placed in the library. The Spelling Bee will not be in the spring 2022 but will be October 2022. Julia talked about development. There was discussion about going back to in person meetings for the library board meetings.
Membership - Kris is in need a committee for membership, no new members.
Plaque for Children’s shelving - Annette reported that she is waiting for the proof from Washington Crossing. Kris will email the proof once she receives it.
Book Sale – Carol, Kris – vacations, purging books, jewelry (total $5,049.50 to date) This weekend will be the final sale. November 13 and 14. Kris will be sending out an email for when everything goes back to storage.
Reimbursement Cost for Booksale location: Have not received.
Requests from Connie Hillman for Library update five mobile shelving units ordered, and carpet cleaning completed. Still need to investigate power washing the building.
Christmas Coloring Book – Discussion on how to disperse the coloring books. NHS Elementary School, give out at the library, give out after the tree lighting, at the train station

NEW BUSINESS

eBay page - Colleen Menz is our new coordinator and will be selling beanie babies and other items.

Kris made a motion to appoint Colleen Menz as our new eBay Coordinator for the FOL. Annette seconded. All in favor.

Introduction of possible new board member – Mary Malcolm

Kris made a motion to accept Mary Malcolm as our new board member. Carol seconded. All in favor.
Mary will be designing a FOL poster to display in the library. Kris will send her pictures and letterhead. Also, the membership roster.

By-law’s amendment – Kris worked on changes with Elizabeth. She is forwarding changes to Pamm to look over. She will be sending out highlighted changes so that the board members can see the differences. Will vote next month.
Ideas for fundraisers – tabled.
Re-elect Neil Gallagher to board

Kris made a motion to reelect Neil Gallagher as a board member. Carol seconded. All in favor.

Discuss getting new board members and retaining general membership members.
Kris discussed the possibility of going to the state and asking if we could get parking spots for the library on the main road.

MEETING ADJOURNED: 6:10 pm Kris made a motion to adjourn the meeting, Annette seconded. All in favor.

Brian Golden introduced himself and spoke about the use of Linkedin with fundraising.

NEXT MEETING December 8, 2021 @ 5pm

Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, October 13, 2021
ATTENDANCE
Present: Annette Cseri, Kelleen Gebler, Colleen Menz, Carol Spencer, Kris Reilly, Elizabeth Varnai, Karl Varnai

Absent: Charlie Huchet, Neil Gallagher, Jackie Smedley

Guests: Pamm Kerr, Paul Spencer
MEETING CALLED TO ORDER: 5:03 pm

ACCEPTANCE OF MINUTES
Kris moved to accept the minutes of September’s Board meeting; Carol seconded; all voted “aye.”
RECURRING BUSINESS Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement balance: $11,916.56
Actual Balance(10/13/2021): $12,408.79
Proceeds from NH Celebrates for Enlightened Community book sales: No reimbursements received. At NH

Celebrates meeting following this FOL Board meeting, Pamm and Kris planned to meet with Melissa Paterson, the NHC treasurer, about payable proceeds. We will pay our share of $70 after we receive reimbursements from NH Celebrates.

Copies of our Sales Tax Certificate, allowing for exemption of sales tax on purchases by non-profits, are available through Kris. One will also be kept in the folder at the library.
Gambling Permit – has been paid for. Awaiting actual permit in mail

OLD BUSINESS

Total sales of FOL-published books at NH Arts and Craft Festival, Saturday Sept. 25 - 26: $268
Report on Library Board of Trustees meeting, September 15 (Elizabeth sat in for Carol):
- Library is in a very strong financial postion. Funds received include $5000 from Solebury Township for employees’ health insurance, which may increase in the future.
- Library suffered minimal damaged downstairs from Tropical Storm Ida’s heavy rains
- Library is assessing responses to its Strategic Planning Survey. 132 responses received.
- Spelling bee was postponed until sometime next year. Many donors needed to be contacted about disposition of donations.
- Liz Jordan is working on a November appeal.
Membership: Kris reported two new members, one member renewal.
Plaque for Children’s Room shelving donated by the FOL: Annette has received approval from Connie on the plaque’s design and will place the order.
Book sale: Carol reported that as of 10/13 book sales have totaled $3867, of which $347.50 were for jewelry sales.
No new information about the reimbursement we have requested for the $350 fee charged by New Hope Borough for use of the building where we hold the book sale.

NEW BUSINESS• Kris reported on her discussion with Connie about the feasibility of adding a community room to the library, a goal the FOL would strongly support. Connie deemed such an addition unfeasible, in part due to zoning and HARB (Historical Architectural review Board) requirements.

“Wish list” from Connie:
- $5,000 for adult programming
- $2,380.30 for public computer replacements
- additional mobile shelving for first floor (3-5 units @ approx. $1750).

Approved motions:

Kris made a motion that we set aside $2500 for adult programming, to be given to the library in January, 2022. Karl seconded, all voted “aye.”

Karl made a motion that we fully fund replacing the public computers. Kris seconded, all voted “aye.”

Kris made a motion that we set aside $5250 for funding three mobile shelving units. Carol seconded, all voted “aye.”

Colleen suggested labeling the new public computers as being a gift from the FOL.

Kris and Pamm plan to create a holiday raffle basket.

Discussion of Karl’s proposed amendment to FOL By-Laws deferred until we have more Board members attending.

Kris re-nominated Carol, Karl, and Elizabeth for new two-year terms on the Board, until October 2023. Annette seconded, all voted “aye.”

Colleen said she is resigning as a Board member, but will continue to be an active volunteer.

MEETING ADJOURNED – 5:55 pm
NEXT MEETING November 10, 2021 at 5pm

Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, September 8, 2021
ATTENDANCE
Present: Annette Cseri, Neil Gallagher, Kelleen Gebler, Charlie Huchet, Colleen Menz, Kris Reilly, Elizabeth Varnai

Absent: Jackie Smedley, Karl Varnai

Guests: Pamm Kerr, Paul Spencer
MEETING CALLED TO ORDER: 5:06 pm
Acceptance of Minutes
Charlie moved to accept the minutes of July’s Board meeting; Carol seconded; all voted “aye.”

Recurring Business
Finances/Operations – Treasurer’s Report - Kelleen

Bank Statement balance: $10,997.00
Actual Balance(9/8/2021): $11,171.43
Status of online banking and Venmo: Kelleen and Kris will apply for online banking account, to be followed by obtaining Venmo, if possible, for transactions at our book sales.
Status of reimbursement from NH Celebrates for Enlightened Community book sales: No reimbursements received, no recent response from organization representative. Pamm will reach out to Melissa Paterson, the NHC treasurer.
Copies of our Sales Tax Certificate, allowing for exemption of sales tax on purchases by non-profits, are available through Kris. One will also be kept in the folder at the library.
Gambling Permit – Colleen will renew our permit by 9/10 at the Bucks County Court House.

NEW BUSINESS

Spelling Bee: Status of live Spelling Bee is uncertain, also the number of FOL volunteers is uncertain due to Covid concerns.

NH Arts and Craft Festival, Saturday Sept. 25th from 10-6 and Sunday Sept. 26th 10-4:

We plan to sell our published books through FOL volunteers.
There is concern about volunteering face-to- face at the children’s craft tent. Recommendations to ask parents to stay with their children to avoid a “babysitting” situation.
A possible option: Interactive STEM activities. Kelleen is coordinating.

OLD BUSINESS

Library Trustees Board Meeting: Carol reported the Trustees discussed ways to fund health care provisions for the three permanent library employees.

Membership: Kris reported there was zero response to the mailings she sent asking members to renew.
Plaque for Children’s Room shelving: Annette will order a plaque similar to those already placed in the library for other donations by the FOL.

Book Sale: Carol reported that as of 9/7 book sales over 10 weekends totalled $2910 and jewelry sales totalled $125.50.

Our book sales will be paused the weekend of New Hope Arts and Crafts Festival.

Reimbursement of the $350 fee charged by New Hope Borough for use of the building: Charlie is working with New Hope Manager Peter Gray and concerned citizens, including Barry Fetterolf, a former acting director of the library and FOL member, to receive reimbursement.

GETTING MEMBERS TO VOLUNTEER
Charlie presented his thoughts and recommendations for re-invigorating the FOL.

Observations
- The cancellation of FOL Board meetings due to Covid concerns and little contact with the Library
Board of Trustees has led to disconnection.
- Membership and the number of volunteers has been dropping, resulting in dependence on just a
  few FOL members. Burnout is a danger.
- Result: FOL’s viability has eroded.

How to revitalize?
- More recruitment and retention of new members
   . Charlie volunteered to chair a reactivated Membership Committee. Kris volunteered to assist and
     Annette may also help.
- Engage new members quickly, to enhance their sense of mission and camaraderie.
- Learn about their backgrounds, how their skills can be matched with FOL activities.
- Clarify volunteer opportunities, perhaps on our membership form.
- Increase the size of the FOL Board
    . Charlie made a motion to increase our Board to 13 members. Elizabeth seconded; all voted in
      favor.
   . Identify candidates through personal contacts and possibly through Library Board of Trustees

How to retain members?
Charlie will address this at our next Board meeting.

Kris raised the idea of a big goal: Help fund the addition of a community meeting room to the library. Feasibility to be discussed.

FUTURE FUNDRAISERS
No “wish list” yet from Connie.

Kris and Pamm plan to create a holiday raffle basket, with tickets on sale until Thanksgiving, maybe virtually.

Annette will investigate an offer by NAEIR of free administrative supplies.

THOUGHTS RAISED BY MEMBERS

Does the Library Board continue to need the money we raise? (Elizabeth)
Suppose the FOL adopted a mission/goal of raising money to have a Community Room added to the Library? (Kris)

MEETING ADJOURNED – 6:10 pm
NEXT MEETING October 13, 2021 at 5pm

Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, August 11, 2021

ATTENDANCE
Present: Kris Reilly, Jackie Smedley, Carol Spencer, Charlie Huchet, Kelleen Gebler, Neil Gallagher
Absent: Colleen Menz, Annette Cseri, Karl Varnai, Elizabeth Varnai
Guests: Paul Spencer, Joanne Reszka, Christopher Whitney
Acceptance of Minutes
Charlie made a motion to accept the minutes from the July 14th meeting. Carol seconded it. All in favor.

Recurring Business
Finances/Operations – Treasurer’s Report – Kelleen – NO OFFICIAL REPORT

Bank Statement balance: 7/30/21 $9,038.72
Actual Balance(8/11/2021):
Venmo - Kelleen will be looking into it.
NH Celebrates reimbursement for Enlightened Community book sales. Kelleen did not hear back yet from Michelle.
Online Banking – Kelleen will make an online account

NEW BUSINESS

Spelling Bee - Guest speakers, Joanne Reszka and Christopher Whitney(Library trustees) spoke about the Library’s Spelling Bee Fundraisier and what was needed. It is set for Friday, October 1st at 7pm. The New Hope and Solebury High School approved use of the auditorium. There will not be a raffle this year because of Covid concerns. Christopher is trying to get 20 teams former and new. Kris and Jackie will approach stores in downtown New Hope to request donating a letter or forming a team.
NH Arts and Craft Festival – The FOL will be selling our published books and also manning the children’s tent. Greg Zollo and Kelleen will be finding out how many volunteers they will need.

OLD BUSINESS

Storage unit – new 5x10 (#304 code 0000) – reimbursement for shelf unit – Kris wants to purchase 2 more units, so that dealers can come and look at the books. We will be paying $56 a month instead of $40 starting August.
Library Trustees Board Meeting – Carol went to the July meeting. They received a $103,000 check from Solebury. Connie said there is going to be a ballot box outside the library during voting.
Membership –Jackie made a motion to approve an email request to go out to non-renewing members. Charlie seconded. All in favor.
Plaque for Children’s shelving – Annette. Tabled until next month.
Book Sale – Carol gave an update on money’s collected.
Reimbursement Cost for Booksale location from borough Peter Gray didn’t get back to Kris. Charlie will let us know as soon as he hears.

GETTING MEMBERS TO VOLUNTEER – Charlie Huchet recommends the reinstallation of the membership committee including a member and non member. He wants to increase the board to 13 members. He also wants to have a brainstorm on recruitment and sustain members. Will discuss in detail next meeting.

IDEAS FOR FUTURE FUNDRAISERS – GENERAL DISCUSSION (tabled til next month)

MEETING ADJOURNED – At 5:56 pm, Kris made a motion to adjourn the meeting. Charlie seconded. All in favor.

NEXT MEETING Sept. 8, 2021 @ 5pm
`

Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, July 14, 2021
ATTENDANCE.
Board members: Kris Reilly, Jackie Smedley, Carol Spencer, Colleen Menz,
Kelleen Gebler, Annette Cseri
Absent: Karl Varnai, Elizabeth Varnai, Charlie Huchet, Neil Gallagher
Guests: Kathy Meier, Paul Spencer

Acceptance of Minutes
Kris made the motion to accept the minutes from the June 9th meeting, with the edit to the donation section for 2021. $5,000 for adult and children’s programs. Carol seconded. All in favor.

Recurring Business
Finances/Operations – Treasurer’s Report
Bank Statement current balance: N/A No June statement.
Actual Balance: July to date $8,481.22
Kelleen is going to open an online account with the bank.

OLD BUSINESS
Library Trustees Board Meeting – Carol reported the summer hours are going to be extended. They are looking for teams for Spelling Bee on Oct 1st.
Membership – Kris held a discussion held on an email written by Elizabeth to be mailed to non-renewing members. Asked board members for edits. Will vote at next meeting.
Plaque for Children’s shelving – Annette stated she had looked into costs and ordered catalogs to research the plaque. She will check to see existing plaques at library and speak to Connie. Board voted and approved the following wording.
In 2019
the children’s department shelving
was funded by
The Kerr Family Foundation
(In memory of Chick & Doro Kerr)
The Huxley Foundation
and
The Friends of the Library

Book Sale – Carol reported that the book sale made on June 25th, 26th & 27th a total of $641.00 and on July 10th & 11th a total of $480.00.   The grand total to date is $1,121.25.
Getting volunteers for book sale – Held a general discussion on how to get more members to volunteer. No real answers.

FUNDRAISERS 2021
Selling NL Goodman’s “Smiles and Smirks” book – still not selling after initial 3 copies.
NEW BUSINESS
Fundraising for Library Trustees & Leadership Volunteers - Kathy Meier held a discussion of Chad Barger Fundraising Training. Handed out a sheet on the subjects discussed during the zoom meeting.
DONATIONS
Power Washing Library- Did not discuss.
MEETING ADJOURNED – At 5:52pm, Kris made a motion to adjourn the meeting, Kelleen seconded. All in favor.
NEXT MEETING Aug 11, 2021 @ 5pm

Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, June 9, 2021

ATTENDANCE
Board members: Kris Reilly, Jackie Smedley, Karl Varnai, Elizabeth Varnai, Carol Spencer, Neil Gallagher, Colleen Menz, Kelleen Gebler

Absent: Charlie Huchet, Annette Cseri
Guests: Paul Spencer, Pamm Kerr

Acceptance of EMAIL CORRESPONDENCE
Elizabeth made a motion to accept the email correspondence.   Colleen seconded. All in favor.

Acceptance of Minutes of Last Meeting
Kris made the motion to accept the minutes from the March 16th meeting. Neil seconded. All in favor.

Recurring Business
Finances/Operations – Treasurer’s Report
2020 IRS filing taxes are done and went out on January 11, 2021
Bank Statement current balance: $7, 861.81
Actual Balance: $7,861.81
2020 Fund Outlay
Storage Unit $480
Gaming $130 $125 $5
Insurance $503

2021 Fund Outlay:
Donations to Library: $5000 for children and adult programs,
Insurance: paid up in April: $515.   $20 late fee - Kelleen will donate.
Storage Unit: $200 in April. Debit Card renewed. Owner grandfathered us in at $40 per month.

OLD BUSINESS
Library Trustees Board Meeting update – Carol reported that the spelling bee will possibly be scheduled for Oct 1st or in May 2022.

Membership - Kris reported that membership is down. Kelleen suggested emailing the members and ask them to use PayPal for a monthly/recurring donation. Kelleen is looking into a Venmo account.

Plaque for Children’s shelving – Annette will be going to River Signs, discuss at next meeting.

Books/Storage Unit Progress – Kris will be purchasing another shelving unit for the storage unit.

POSSIBLE FUNDRAISERS 2021
NL Goodman’s “Smiles and Smirks” book – Each part of the contract has been fulfilled. The nine months of exclusive use have passed. She can republish the book without our sponsors. Beth, from PROP, and Carol, from Why Hello, will allow us to sell the books at their stores.

Possible Book Sale Sunday, June 13th at Prop store for the FOL published books.

Book Sale at former Jim Martin’s property – Waiting to hear from new owner, Frank Cretella. Kris will talk to Gerri Delavich about the first sale, tentatively set for June 19th – 20th. Book sales will be held on the porch and storage will be inside the 1st floor. Kelleen will get the Certificate of Occupancy and insurance waiver.

NEW BUSINESS
Proposal for event - Kelleen will write up a proposal to host a Murder Mystery at Paxson Hill Farm in November.

Mandee Hammerstein Book – Pamm reported that Mandee will be writing a book about animals and orchestra instruments.

DONATIONS
Power washing of Library – Kelleen and Pamm will get estimates.

MEETING ADJOURNED: 6:03pm. Kris made a motion to adjourn the meeting, Carol seconded. All in favor.
NEXT MEETING: July 14, 2021 @ 5pm

Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, March 11, 2020

ATTENDANCE
Present:
Board Members: Annette Cseri, Neil Gallagher, Colleen Menz, Kris Reilly, Carol Spencer, Karl Varnai,
Also: Pamm Kerr, Paul Spencer
Absent:
Kelleen Gebler Charles Huchet, Lisa Menz, Jackie Smedley, Elizabeth Varnai
MEETING CALLED TO ORDER: 5:30 pm

Minutes from the February 12 meeting were accepted with all in favor.

Finance – Report will be given at next meeting

OLD BUSINESS

Membership
No change: two Board members need to renew.

Fund Outlay –
Invoice for chairs for the Library was received in the amount of $623.40, which is less than the amount approved for purchase by the board. A check will be issued.
In-Progress Fundraisers

Writer’s Salon: Roy Ziegler’s Book Review, approximately $340. Waiting for final financial report.
February Raffle Basket made $25
March Basket will be two tickets to Roxy Ballet – “What’s Your Favorite Animal”, with an assortment of many different animal sculptures and figurines, etc.
N.L. Goodman’s rhyme book, “Smiles and Smirks” – Kris and Pamm are in the process of paginating the entire book. Will send to two others for edits and comments, before sending to the author. Currently we have 18 paid sponsors; Payment from two more sponsors is expected. Printing and graphic design estimated at $1,000.
Pop-Up Book Sale – Kris confirmed availability for spring use of Jim Martin’s porch

NEW BUSINESS
Kris Reilly paid for advertising on two different websites for the writer’s salon. Tried “Patch/Facebook” and Bucks Alive. She did not feel it viable/worth using again.
Proposed Fundraising:

Linda Kenyon as Julia Child
To be held at the Carversville Kitchen on Monday, April 20 (if pandemic allows). Approximately 40 tickets at $45/$40. Kristin Reilly moved to accept, seconded by Neil Gallagher, all in favor.
Poetry by the River

Target date of Friday, June 26 – hosted by Mary Jo and Ralph Jerome at their home on N Main Street, New Hope. Approximately 50 tickets with suggested price of $45/$40. Kristin Reilly moved to accept, seconded by Neil Gallagher, all in favor.

Taste of New Hope – May

Paxson Hill Farms Tour – Kris contacted owner and waiting for available dates.
New Hope Car Show – August – will volunteer again.
New Hope Arts & Crafts – September (possible volunteering for donation to FOL.
New Hope Celebrates – Pamm spoke about possible Drag Queen contest in conjunction with Lambertville Friends of Library and New Hope Celebrates.

Election of Officers
Carol Spencer nominated Kris Reilly for President; seconded by Neil Gallagher – all voted in favor.

Kris nominated Annette Cseri at President Elect; seconded by Neil Gallagher – all voted in favor.
ADJOURNMENT
Karl made a motion to adjourn the meeting, seconded by Neil Gallagher, all in favor.
Meeting was adjourned at 6:30 pm
Next Meeting: Wednesday, April 15 at 5:30 pm
Minutes submitted by Colleen Menz

Friends of the Free Library of New Hope and Solebury
Minutes for Board Meeting - February 12, 2020

ATTENDANCE
Board members: Annette Cseri, Kelleen Gebler, Charlie Huchet, Colleen Menz, Kris Reilly, Karl Varnai, Elizabeth Varnai
Absent: Neil Gallagher, Lisa Menz, Jackie Smedley, Carol Spencer,
Guests: Pamm Kerr
MEETING CALLED TO ORDER: 5:35 p.m.
The minutes from the January 11th meeting were accepted with all in favor.
RECURRING BUSINESS
Finances/Operations – Treasurer’s Report
Bank Statement current balance: $6,863.59
Actual Balance: (2/12/20): $8,438.33
Committed funds: $1,000 to publish Smiles and Smirks book of poetry
Uncommitted Funds: $7,483.33
Donated to the library so far this year: $2,500 for adult programming
Kelleen reported that she will renew our gaming license, the current one having expired on 2/11/20.  Future renewals will include our insurance and domain name. She plans to file our taxes for 2019 in March.
Kris asked Kelleen to check whether there are any owed monies from New Hope Celebrates for sold copies of An Enlightened Community.
The treasurer’s report was accepted with all in favor.
OLD BUSINESS
Membership
Membership Update – Kris reported one renewal and one new member, whose application was accompanied by a donation of $1,000.
In discussion about how to gain more renewals, several board members plan to collaborate on a reminder letter. Charlie offered to call those who hadn’t responded to the reminder after two months.
Fund Outlay Forecast for 2020

At January’s board meeting we approved replacing two arm chairs.

We plan to have a plaque made to recognize donors for the new bookshelves in the children’s room.

Other expenditures have not yet been identified.

In-Progress Fundraisers

Book sales
An Enlightened Community and our Christmas-themed coloring book are both available on our website.
In addition, Kris and Pamm will continue sales of An Enlightened Community at various events throughout the year.
We will distribute copies of the coloring book at this year’s holiday parade.
We expect to publish NL Goodman’s Smiles and Smirks book of poetry by September.
All books will be promoted as holiday gifts.
Used book sale: We will continue to use Jim Martin’s porch for pop-up sales whenever feasible. No other venue is available.
Raffle baskets: We have raffle baskets lined up through May, one including a bicycle donated by New Hope Cyclery.

NEW BUSINESS
Future fundraisers:

Writers’ Salons
History Comes Alive - A writer’s salon on February 24 at Phillips Mill featuring Roy Ziegler
Smiles and Smirks poetry book, possibly in October
Taste of New Hope in May
Paxson Hill Tour again, possibly in July
New Hope Car Show in August. We will again participate as volunteers in return for a donation.
Arts & Crafts Festival in September. We may participate as volunteers, and there may be space available to fundraise through book sales.
A possible large-scale poetry slam later this year, in lieu of monthly Poetry (Don’t) Slam That Beer events at the Ferry Market, which will be discontinued.
A possible program by Linda Kenyon acting as Julia Child. Pamm has volunteered to discuss formats with her.

There was discussion about the Friends’ vision for the future, beyond covering relatively small wish-list items.

Charlie made a motion to adjourn the meeting, Kris seconded. All in favor.
MEETING ADJOURNED: 7:45 p.m
NEXT MEETING: Wednesday March 11th, 2020 at 5:30 p.m.

Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, Jan 8, 2020

ATTENDANCE
Board members: Kris Reilly, Jackie Smedley, Karl Varnai, Elizabeth Varnai, Carol Spencer, Neil Gallagher, Colleen Menz, Kelleen Gebler
Absent: Charlie Huchet, Lisa Menz, Annette Cseri
Guests: Paul Spencer
ACCEPTANCE OF MINUTES OF LAST MEETING
Kris made the motion to accept the minutes from the November 13th meeting. Elizabeth seconded. All in favor.
RECURRING BUSINESS
Finances/Operations – Treasurer’s Report
Bank Statement current balance: $7,292.75
Actual Balance: $8,691.88 (as of today, not including Pay Pal)
Committed Funds: $2,600
Uncommitted Funds: $6,091.88
Carol gave a check to Kelleen for $100 for 200 books that she sold to a design company.
Acceptance of treasurer’s report: Kristin moved to accept the treasurer’s report. Carol seconded. All in favor.
OLD BUSINESS
Membership
Membership Update – Kris reported there are seven renewals and there are three new members from the last poetry reading.
Fund Outlay
Adult Library Programming - Kelleen will cut the check for $2,500 and give it to Carol to bring over to the library tomorrow.
2020 NHS Library Wish List
Connie provided a wish list of items to be purchased for the library: replacement chairs, public computer replacement, paper cutter, people counter, wooden trains, and an outdoor sensory table with an estimated cost of $3,700.
Kris made a motion to tell Connie the FOL will sponsor the two chairs she requested on the wish list.
We allowed up to $800.  Elizabeth seconded. All in favor.
In-Progress Fundraisers 2019/2020
Coloring Story Book –2019/2020 – Kris reported that there are still Christmas coloring books, but they will be brought back out next holiday season.
Smile or Smirk A Book of Rhymes to Boost Your Mood, (a 48-page black and white book) – Kris reported that so far Pamm has gotten 4 people to sponsor a rhyme for $100; Ryan Fuller, Bee Bergvall & Co., Topeo, and Duck Soup. Karl reported that author Nancilee Wydra said that the book will be ready in February.
Kelleen reported that she will be running the next New Hope Arts Festival. She will be looking for volunteers and is going to request the New Hope Chamber of Commerce consider giving non-profits who volunteer a donation to their organizations. The FOL would consider.
NEW BUSINESS
Library Planning meeting Jan 11th - Karl will attend a half a day planning meeting at the library.
Community Board – Karl would like to further discuss this at our next meeting.
Fundraising ideas –
Mandee Hammerstein has agreed to produce a book for 2020-21.
Raffle Baskets: Currently the Little Bit of Love Basket is in the library. There will be a mystery raffle basket in February.  Several other baskets are planned.
Pamm will be speaking to Patty Cosner about the old Pidcock building (across from CVS) for a future book sale site.
Book sales on the porch of Jim Martin’s house starting in the spring, weather permitting.
Another tour at Paxson Hill Farm.  No firm date yet.
Car show volunteering in August 2020
Coloring story book will be given out at holiday parade in November.
New membership revenue.
Taste of New Hope.
Potential drag queen competition with Lambertville Library. (needs discussion)
MEETING ADJOURNED: 6:47 Elizabeth made a motion to adjourn the meeting, Kris seconded. All in favor.
NEXT MEETING: Wednesday, February 12, 2020 at 5:30 P.M. at the Borough Hall.

Annual meeting of the Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, Dec 11, 2019

ATTENDANCE
Board members: Kris Reilly, Jackie Smedley, Karl Varnai, Elizabeth Varnai, Charlie Huchet, Carol Spencer, Annette Cseri, Neil Gallagher, Colleen Menz, Kelleen Gebler
Absent: Lisa Menz
Guests: Pamm Kerr, Connie Hillman, Paul Spencer, Matthew Skic, Robert Mc Ewan, Carl Glassman
Acceptance of Minutes of Last Meeting
Charlie made the motion to accept the minutes from the November 13th meeting. Neil seconded. All in favor.

LIBRARY DIRECTOR’S REPORT AND THANKS
Connie Hillman passed on the library’s thanks for the efforts the Friends have made in supporting the library. This includes funding for the new shelves in the children’s room, which will be installed on January 20th, Martin Luther King Day. Hugh Marshall is donating the installation work, and also removal of the old shelves on Jan 16th. Paul will be helping out with moving electrical boxes. The children’s department will be closed for two weeks while work is being done.

Connie gave a reminder to fill out Solebury Townships’s online survey to gauge community support for increasing funding for the library. The survey is only for Solebury residents and must be completed by December 18th. She encouraged everyone to attend the Solebury Supervisor Meeting on Tuesday, January 14th at 6 pm at the NHS High School Auditorium to gain support for library funding.

Recurring Business
Finances/Operations – Treasurer’s Report
Bank Statement current balance: $7,071,04
Actual Balance: $8,921.26
Committed funds: $2,500.00 for adult programming in January 2020
Uncommitted Funds:_________________
Acceptance of treasurer’s report: Elizabeth moved to accept the treasurer’s report. Neil seconded. All in favor.
OLD BUSINESS
Membership
Membership Update (Kris) : one new member and one renewel

Fund Outlay
In January we will remit $2,500 to the library for adult programming for 2020.

In-Progress Fundraisers 2019/2020
Coloring Book – 2019/2020: Pamm passed around the completed Christmas coloring book. They can be purchased online or at the library for $5.
Writers Salon 2: No new information
Book of rhymes: Nancilee, Pamm, Kris are working on it

Donation from New Hope Auto Show
Carl Glassman, organizer of the New Hope Auto Show, personally delivered a donation check for $1,000 in thanks to the FOL for the volunteers who attended and helped at the 2019 show.

NEW BUSINESS
Discuss moving meeting time to 5:30 – Karl will discuss with the borough.

Robert McEwan, a member of the Solebury Township Board of Supervisors, spoke and thanked us for our support for the library.
BUSINESS MEETING ADJOURNED: 5:55 P.M.
SPECIAL PRESENTATION
As a special feature of our Annual Meeting, Matthew Skic, an associate curator with the Museum of the American Revolution in Philadelphia spoke about its new exhibit, Cost the Revolution: The Life and Death of an Irish Soldier.
MEETING ADJOURNED: Kris made a motion to adjourn the meeting, Charlie seconded. All in favor.
NEXT MEETING: Wednesday, January 8th, 2020 at 5:30 P.M. at the Borough Hall.

Minutes for Board Meeting, November 13, 2019
Friends of the Free Library of New Hope and Solebury
ATTENDANCE
Board members: Kris Reilly, Jackie Smedley, Kelleen Gebler, Karl Varnai, Elizabeth Varnai, Charlie Huchet
Absent: Colleen Menz, Carol Spencer, Annette Cseri, Neil Gallagher, Lisa Menz
Guests: Pamm Kerr, Connie Hillman
MEETING CALLED TO ORDER: 5:32 p.m.

ACCEPTANCE OF MINUTES OF LAST MEETING
Kris made the motion to accept the minutes from the October 9th meeting as amended. Charlie seconded. All in favor.

Library Director’s Report and Wish List
Connie brought a sample of the shelving. The expected installation is January. She thanked the FOL for helping to fund it.
Requesting support for meeting with Solebury Supervisor’s meeting on January 14th at 6 pm. Christopher Whitney will ask for funding for the library. Supervisors want to see public support and the library is requesting large numbers to attend.
November 19th at 7 pm. Christopher Whitney will give a formal statement to New Hope Borough Council to ask for funding for the library. Asking for supporters to attend this meeting also.
Informal Wish List – Connie is requesting $2,500 for the beginning of January, 2020 for adult programming and $2,500 in September to replace computers. Discussed possible need for mobile shelves and possible need for future handicapped accessible chair lift for children’s room.

RECURRING BUSINESS
Finances/Operations – Treasurer’s Report
Bank Statement current balance: $7,282.33
Actual Balance: $8,549.23
Committed funds: $2,206.20
Uncommitted Funds: $6,343.03
Income to date:
Membership 2 or 3 renewals since last month. $121.08
Miscellaneous Expenses
Acceptance of treasurer’s report: Charlie moved to accept the treasurer’s report. Kris seconded. All in favor.
OLD BUSINESS
Membership
Membership update – see above.
Fund Outlay Forecast for 2019/2020
Book storage unit - Karl suggested keeping the storage unit. The consensus among the board members was to keep the storage unit.
Library wish list – discussed above.
In-Progress Fundraisers 2019/2020
Coloring Book –2019/2020 – Pamm showed a mockup of the A.H.A. coloring book to give out during the parade.
Bucks County Book Festival – Pamm reported that one copy each of An Enlightened Community and How the Light Gets In were sold.
Book Sale 142 S Main St – Carol, Kris, Kathy, Colleen (book sale cancelled)
Writers Salon 1 – Book by Roy Ziegler – Pamm & Kris reported that it is postponed due to delay in publication of Roy’s latest book.
Writers Salon 2 - Book of rhymes – Committee: Nancilee, Pamm, & Kris. The committee will create a letter of agreement which is needed in order to go forward with this book project.
NEW BUSINESS
Visit Bucks County Alive Annual meeting – Annette was not present to report. Discussion was tabled until next month.
Christmas Parade – Kris is soliciting volunteers to walk and will purchase additional Christmas decorations if needed. The expectation is that 300 copies of the A.H.A. coloring book will be distributed.
New fundraisers ideas – Discussion was made to hold a fundraising committee meeting. Committee members are Kris and Pamm. Charlie asked to set up a time to share the fundraising ideas he’s stored over the years.
Pamm asked that 2020 be the Year of Collaborations. She and Connie talked about this before the meeting. A proposal will be made.
Connie will check with Patricia if Pamm may be on site to sell copies of A.H.A. Tuesday mornings during children’s story hour.
If McCarter Theatre donates tickets to Sleuth for the February raffle, then Connie will wrap mystery books in brown paper for another take-home a mystery novel to coordinate with and highlight the raffle.
Next month’s meeting will be at 5:30 p.m. at the Borough Hall. The consensus among the board members was to move the time up to 5:30 from 6:00 pm. The location for future board meetings will be discussed in December.
Annual Meeting will be held next month. Discussion was held on obtaining a speaker for this meeting and supplying refreshments.
Library Board’s Annual Planning Meeting - Karl will attend the January meeting.
Winterfest – Pamm discussed the possibility of having the FOL sponsor an event at the library during Winterfest 2020. Connie will try to have a combined library/FOL event.
MEETING ADJOURNED: 6:45 P.M. Charlie made a motion to adjourn the meeting, Kris seconded. All in favor.

NEXT MEETING: Wednesday December 11th, 2019 at 5:30 P.M. Annual Meeting at the Borough Hall.

Minutes for Board Meeting, Oct 9, 2019 6pm
Friends of the Free Library of New Hope and Solebury
ATTENDANCE
Board members: Kris Reilly, Jackie Smedley, Colleen Menz, Carol Spencer, Kelleen Gebler, Annette Cseri, Karl Varnai, Elizabeth Varnai,
Absent: Charlie Huchet, Neil Gallagher, Lisa Menz
Guests: Paul Spencer, Kathy Meier, Nancilee Wydra, Pamm Kerr
MEETING CALLED TO ORDER: 5:59 p.m.
ACCEPTANCE OF MINUTES OF LAST MEETING
Elizabeth made the motion to accept the minutes from the September 11th meeting. Annette seconded. All in favor.

Recurring Business
Finances/Operations – Treasurer’s Report
Bank Statement current balance: $20,563.67
Actual Balance: (10/7/19): $21,976.60
Committed funds: $15,358 ear marked for children’s book shelves, $250 for coloring book publication.
Income from fundraisers:
Paxson Hill: $879.21
Bliss: $143.77
Taste: $812.00
Enlightened Community: $2,459.44
Raffles: $414.50
Membership: $1,580.87
Book Sales: $1,407.75
Poetry Open Mic: $116.20

Expenses to date: $9,465.83
Donated to the library so far this year: $2,777.38
Uncommitted Funds: $6,368.60

Kelleen reported that a letter was received from the IRS from the 2018 tax year stating that an extension needed to be filed under the umbrella of PCBL. The documentation needed for that request was mailed on October 8, 2019.

Acceptance of treasurer’s report: Carol moved to accept the treasurer’s report. Kris seconded. All in favor.

OLD BUSINESS
Membership
Membership Update – Kris reported 5-6 renewals.

Fund Outlay Forecast for 2019/2020
Book Storage Unit – For now, the FOL will continue renting the storage unit. Karl will contact Tom Carroll to see if town has a unit that we can use for free. He will also contact Solebury and the New Hope Solebury School District.
Library Wish List – Kris asked Connie for a wish list.

In-Progress Fundraisers 2019/2020
New Hope gay history book status – 2019/2020 - Kris reported it will go on until we sell all 1000 copies. The FOL has been paid our share until the end of September, which was approximately $980.00 for the third quarter.
Coloring Book – 2019/2020 – Pamm reported the book will be going to the printer soon and will be ready for the holiday parade. We also received the donation of $500 for the book from Richard McDonough.
Pop-Up book sale – We will continue in October weather dependent.
Russo’s Pizza – Jackie will ask if we can put books in the restaurant.
Poetry Slam at the Ferry Market – Next Slam is Thursday, October 10th.
Car Show Aug 10/11 – Kris reported that we did not get our money yet. Carl Glassman said their board meets in October so should know by November.
Bucks County Book Festival – Pamm will be selling more of the Enlightened Community book, JaQuinnley, and Kris will be attending on Sunday October 13th. Paul will be putting up a tent donated by Linda.
Giant Bags for My Cause – Annette reported that there is no update.
Raffle Basket – This past raffle basket made $132.00. A Christmas basket will be coming up next.

The check for the children’s library shelves will be given to library representatives on October 29th at 4:00 p.m. Karl, Kris, Pamm Kerr, Christopher Kerr, Connie, and Ron Cronise will be in attendance. Pamm will contact The Herald with the date to have a photographer come out.

NEW BUSINESS
Winter Festival – Jackie reported that a contact asked if we would like to be part of the festivities. Pamm mentioned that Lambertville might be getting their FOL back up and running. Jackie will email Karl with the date of the next meeting for the Winter Fest.

Writers Event - Kris reported that Roy Ziegler has a history book being published and we will hold a writers salon at on December 9th at St. Philip’s church in New Hope.
Kris made a motion to hold a writer’s salon on December 9th. Elizabeth seconded.   All in favor.

Kris reported that NL Goodman (Nancilee Wydra’s pen name) is going to write a book for us. It will be a book of rhymes. There will be a writer’s salon. She also agreed to put a coupon in the back of the book for a custom poem if someone donates $15.00.
Annette made the motion, Carol seconded. All in favor.

Remaining items are postponed until the next meeting.
Board members term check
Review Procedures for Events / Fundraising ideas
Paxson Hill Tour - Do we want to do again?
Taste of New Hope Should –Can we count on it?
Discuss moving meeting time to 5:30
Visit Bucks County Alive Annual Mtg Discussion
Kris made a motion to adjourn the meeting, Annette seconded. All in favor.
MEETING ADJOURNED: 7:10 P.M.
NEXT MEETING: Wednesday November 13th, 2019 at 6:00 P.M.

Minutes of Board Meeting, September 11, 2019
Friends of the Free Library of New Hope and Solebury
ATTENDANCE
Board members: Kris Reilly, Jackie Smedley, Colleen Menz, Carol Spencer, Kelleen Gebler, Annette Cseri, Karl Varnai, Elizabeth Varnai, Charlie Huchet.
Absent: Neil Gallagher, Lisa Menz
Guests: Paul Spencer, Kathy Meier, NancIlee Wydra, Gloria Dodd, Pamm Kerr
MEETING CALLED TO ORDER: 6:03 p.m.
ACCEPTANCE OF MINUTES OF LAST MEETING
Kris made the motion to accept the minutes from the July 10th meeting. Annette seconded. All in favor.

Recurring Business
Finances/Operations – Treasurer’s Report
Bank Statement balance: $18,734.57
Actual Balance(today’s date): $20,091.68
Committed funds: $10,500 ear marked for Children’s Book Shelves, $250 for Coloring book publication
Uncommitted Funds: $9341.68
Income:
Poetry Slam $79
Pop up Book Sale $930 (not including this past weekend $209.50, plus $8 Rivercat)
Enlightened Community Book $1479.44
Membership $1,011.90

Kris moved to accept the treasure’s report, Charles seconded, all in favor.

OLD BUSINESS
Membership
Membership Update – Kris reported that there are 4 new members, from the Poetry Slam. Renewels were sent out including to end of September.

Fund Outlay Forecast for 2019
Book Storage Unit – Kellen reported that the payment for the storage unit is set up for automatic debit.
Kris would like the library to give us an estimate for the demolition and removal of debris for the children’s shelves.
Kris made a motion that we give the library a check for $15,358 toward the shelves to fullfil our committement to the children’s library shelves now, Elizabeth seconded, discussion took place, Karl needs to write something up, sign it and give to Kelleen, all in favor.

Discussion was held to have an enlarge check made up to present to the library board at their meeting in October. A suggestion was made to have the press (The Herald) take a picture at the meeting.

In-Progress Fundraisers
New Hope gay history book status – Pamm and Kris will be selling books at a Networking meeting Wednesday, September 18th, and the NH Art Festival on Sept. 28th and 29th.
Coloring Book – Pamm is in the process of finding a store to help with the funding. She has $250 from Susan Taylor, $500 from Richard M, and Pamm will be contributing the rest for publishing 1000 copies.
Pop Up book sale - Karl/Elizabeth/Kris/Carol
River Cat Café - Karl reported that they are closing and the books need to be romoved. Carol and Paul will be removing and putting the books into storage.
Fall Festival Nov 2 - Karl reported that the event is cancelled. A decision has to be made about the basket items that were donated. Karl discussed whether or not to revisit the idea of having a fall festival.
Poetry at Ferry Market – Jackie reported that turn out has been good and new members have been signing up.
Car Show Aug 10/11 – Kris reported she hasn’t hear from Carl yet on our donation..
October 13 Bucks County Book Festival – Doylestown Carol, Kristin, and Charlie will be attending.
Giant Bags for My Cause – Annette reported that they will be calling us.

NEW BUSINESS
Spelling Bee – Charlie reported that he needs a few more volunteers to work the event selling raffles and needs help selling more tickets to the event at the door. Tickets are $10.
Kris made a motion to adjourn the meeting, Annette seconded, all in favor.
MEETING ADJOURNED: 7:03 P.M.
NEXT MEETING; Wednesday October 9th, 2019 at 6:00 P.M.

August meeting was cancelled.

Minutes of Board Meeting, July 10, 2019
Friends of the Free Library of New Hope and Solebury

ATTENDANCE
Board members: Neil Gallagher, Kris Reilly, Jackie Smedley, Colleen Menz, Carol Spencer, Kelleen Gebler,
Absent: Lisa Menz, Annette Cseri, Karl Varnai, Elizabeth Varnai, Charlie Huchet
Guests: Paul Spencer, Kathy Meier

MEETING CALLED TO ORDER: 6:02 p.m.
Acceptance of Minutes of Last Meeting
Colleen made the motion to accept the minutes from the June 10th meeting. Neil seconded. All in favor.
Recurring Business
Finances/Operations – Treasurer’s Report – Kelleen
Bank Statement current balance: $13,872.33
$9,000 ear marked for Children’s Book Shelves
Actual Balance: $18,262.82
Uncommitted Funds: $9,262.82
Bliss $175.00
Poetry Slam $10.00
Taste of New Hope $812.00
Pop-up Book Sale $478.75
Enlightened Community $1479.44
OLD BUSINESS
Membership
Membership Update – Kristin – No new members on the roster and three renewals.

Taste of New Hope – Kelleen recap summary – Another great event, hope to do it next year.
50/50 $189.00. Tickets were priced at 1 for $2, 3 for $5, and 7 for $10.
Auction Items $623.00. Because of misunderstanding in advertising, Kelleen suggested someone from the FOL attend the next meeting for the Taste of New Hope 2020.

Book Storage Unit – We need to pay for July (Kelleen) – Kris told Kelleen to go to the unit and give the credit card, so that they can charge at the beginning of every month. Carol’s concerned whether or not we should continue to collect books and pay for the storage unit. Carol suggested getting rid of what we can by the winter. Monthly price $40.00 as a non-profit. Further discussion at our next board meeting.

FUNDRAISER STATUS
The Enlightened Community book launch & book sales – Kris – 230 some books were sold. We get $10 for each book, if it is not sold on PayPal. We are selling books at the Embracable You Event, Monday June 15th at the Bucks County Playhouse.

Book sale – Possibility for using Prallsville Mill – Not enough board members for discussion.
Pop Up book sale success two weekends; Karl to send around volunteer signup for July 13/14. Kris asked boardmembers to email her with their schedule for this weekend. Connie has high school students who want to volunteer their services to help out.

River Cat Café book sale is slow. The bookshelf is not visible and not advertised. We are going to make signs to display where the books are located.

Country Blast Nov 2 , Karl trying to schedule meeting – Post poned discussion since Karl is absent.

Mom’s night out - Kelleen – date not selected

Car Show Aug 10/11 – Kris – is going to a meeting tomorrow night. We are doing the VIP tent. Neil is bartending and will be updating his bartending license. Boardmembers who are volunteering will be receiving a tee-shirt.

Poetry Open Mic – Don’t Slam (that beer) Ferry Market – Kelleen – Could use some of the high school volunteers to help post flyers around town. Kelleen will speak to Connie. The next dates are July 18 and August 15. Kris will email NH borough, Laura Kent and Visit Bucks County to post our events.

October Bucks County Book Fair - Doylestown – Pamm – Kris reported that Pamm has not heard anything. The deadline was June 15. The new deadline changed to June 30.

Giant Bags for My Cause – Annette – Kris reported that we are approved, but we don’t have a date.

Story Coloring Book – The book will consist of 28-32 interior pages, color cover and black and white inside. Cathy Begg is the illustrator. If we cannot get a sponsor, Pamm will pay for it. It will be handed out during the Christmas parade and the left overs sold.

NEW BUSINESS

Jackie suggested we take pictures of our boardmembers, we need to present upbeat, vibrant, friendly faces on facebook and other social media.

Kris suggested getting the businesses on North Main Street to have a day where they give us a percentage of their sales to donate. Kelleen commented on how they would show how they would comply. Kathy commented that it would be written in the Letter of Agreement. Kelleen and Kris will continue this conversation.

Kelleen is renewing the PA Tax Exemption Certificate.

Kris wants to have a discussion for giving the money for the shelving at our next meeting. Karl needs to bring this up at the next library board meeting.

Kris made a motion to adjourn the meeting, Neil seconded, all in favor.

MEETING ADJOURNED: 7:03 P.M.
NEXT MEETING; Wednesday August 14, 2019 at 6:00 P.M.

Minutes of Board Meeting, June 12, 2019
Friends of the Free Library of New Hope and Solebury
ATTENDANCE
Board members: Neil Gallagher, Charlie Huchet, Kris Reilly, Jackie Smedley, Colleen Menz, Carol Spencer, Annette Cseri, Kelleen Gebler, Karl Varnai, Elizabeth Varnai
Absent: Lisa Menz
Guests: Pamm Kerr, Paul Spencer, Kathy Meier
MEETING CALLED TO ORDER: 6:08 p.m.
Acceptance of Minutes of Last Meeting                                                                           K
ris made the motion to accept the minutes from the May 8th meeting. Neil seconded. All in favor.

Recurring Business
Finances/Operations – Treasurer’s Report
Bank Statement balance $21,406.34
Actual balance $14,112.89
Uncommitted Funds $5,112.89
$9,000 ear marked for Children’s Book Shelves
New Hope Celebrates owes us $1,187.15 (remaining printing costs, ink, and book fair fee)
Charlie made the motion to accept the treasure’s report. Karl seconded. All in favor.

OLD BUSINESS
Membership
Membership Update – Kristin reported that there are a few new members and no renewals at this time.

Fund Outlay Forecast for 2019
(no discussion)

In-Progress Fundraisers
New Hope gay history book status –Pamm reported that the official book launch will be Tuesday, June 25th 6-8 p.m. at the Cub Room where there will be a cash bar. There will be a fundraiser at Poppy’s Green Grocery - Lawrence. Another fundraiser will be at Embraceable You – Gerry Delevitch on July 15th with an after party. May be sold at the Arts and Crafts show Sept 28 & 29th. Pamm and JaQuinley’s children’s book may be ready by the end of September.

Book sale – Possibility for using Prallsville Mill Karl will write up an email to find someone to lead the booksale.

Use of Jim’s front porch on N Main St. on weekends for pop up book sale – Karl reported that we can sell books Saturday and Sunday mornings at Jim Martin’s home at 36 N. Main Street. This will be run by the pop-up book committee. Kelleen suggest a Facebook event page stating a pop-up book sale on Saturday and Sundays, weather permitting. Possibly starting the weekend of Saturday, June 22nd.

Book Storage Unit –June’s payment was paid at this meeting.

Paxson Hill Farms tour update – Kris and Pamm - 33 Tickets were sold in the amount of $904.21.

Country Blast - Saturday afternoon November 2nd 2019 – Karl reported that the poster will be ready by June 25th.

Mom’s night out at Bliss - Kelleen has not heard from the owner. This will be a reoccurring quarterly event with a possibility of having it at other locations.

Poetry at Ferry Market – Kelleen – The next date is Thursday, June 20th.

Gay Pride Parade Recap – Annette reported that the event went well.

NEW BUSINESS
Taste of New Hope – Kelleen – Wednesday, June 26th There will be an FOL auction table and for the sale of the gay history book.

Car Show – Kelleen – August 10th and 11th.

Book Fair in Doylestown– We will be know by June 15th whether or not we will have a table for this October event.

Giant “Bags for My Cause” – Annette reported that the selection process is underway and we are hoping to be selected.

Newsletter – Elizabeth reported that the next newsletter will be ready in a day or two for review and then go out the following week.

MEETING ADJOURNED: 7:07 P.M.
Karl made a motion to adjourn the meeting, Colleen seconded, all in favor.
NEXT MEETING: July 10, 2019 at 6:00 pm in New Hope Borough Hall

Minutes of Board Meeting, May 8, 2019
Friends of the Free Library of New Hope and Solebury

ATTENDANCE
Present: Board members: Neil Gallagher, Charlie Huchet, Kris Reilly, Jackie Smedley, Colleen Menz, Carol Spencer, Annette Cseri. Also present: Pamm Kerr and Paul Spencer
Absent: Kelleen Gebler, Lisa Menz, Elizabeth Varnai, Karl Varnai,
MEETING CALLED TO ORDER: 6:00 p.m.

Acceptance of Minutes of Last Meeting
Kristin made the motion to accept the minutes from the April 10th meeting. Neil seconded. All in favor.

Recurring Business (5 minutes)
Finances/Operations – Treasurer’s Report (via Kristen)
Bank Statement current balance as of April 30th $20,764.19, $2,500.00 ear marked for 2019 Programming, $9,000 ear marked for Children’s Book Shelves, $6,626.54 ear marked for Gay History Book. $2,626.54 Uncommitted Funds. Copies of permits and certificates in the library
Kristen made a motion to accept the treasurer’s report, Neil seconded, all in favor.

OLD BUSINESS
Membership
Membership Update – Kristin reported that there are 2 new members.

Fund Outlay Forecast for 2019

In-Progress Fundraisers
New Hope gay history book status – Kris and Pamm reported that the book is being printed. It will be sold at the Pride Fair.

Book sale – Kristin read Kelleen’s email which stated that there was a possibility for using Prallsville Mill. There was a discussion held and the decision was to hold off until more board members are present.

Book Storage Unit – Kristin reported that all of the books have been moved

Pop-up book sale status – River Cat Café – Kris will check this week

Paxson Hill Farms tour update – Kris reported that tickets are for sale on line. Saturday, May 25th 10 a.m. $30 for nonmembers and $25 for members.

Country Blast Saturday afternoon November 2nd 2019 – No discussion since the committee was not present.

Mom’s night out at Bliss – Thursday, May 9th.

Poetry at Ferry Market – Thursday, May 16th.

Gay Pride Parade – Annette reported that she has decorations for the car and the banner. We are still seeking volunteers to walk.

NEW BUSINESS
Taste of New Hope – Kris reported that Kelleen needs raffle items donated.

Car Show – Kris reported that Kelleen needs volunteers.

Proposal for the October Bucks County Book Fair - Pamm reported that there is a book fair on Sunday, October 13th 11 a.m. – 4 p.m. in Doylestown.
Kris made a motion to go ahead with acquiring a table at the Bucks County Book Fair
Carol seconded. All in favor.

Giant Bags for My Cause – Kris reported that Giant has a program. Annette will investigate

MEETING ADJOURNED: 6:50 P.M.
NEXT MEETING: June 12, 2019 at 6:00 pm in New Hope Borough Hall.

Minutes of Board Meeting, April 10, 2019
Friends of the Free Library of New Hope and Solebury

ATTENDANCE
Present:
Board Members: Annette Cseri, Neil Gallagher, Kelleen Gebler,Colleen Menz, Kristin Reilly, Carol Spencer
Also Present: Pamela Kerr & Paul Spencer
Absent:
Charles Huchet, Kathy Meier, Lisa Menz, Jackie Smedley, Elizabeth Varnai, Karl Varnai

Meeting was called to order by Kristin Reilly @ 6:07 pm.

Acceptance of Minutes of Last Meeting
Motion to accept minutes of March 13 meeting was made by Neil Gallagher, seconded by Annette Cseri, all voted in favor.

Recurring Business

Finances - Treasurer’s Report
Reported by Kelleen

Banking: Balance on March 29 bank statement was $22,821.34.
Uncommitted funds $2,501.12.
Insurance was updated – no change in cost. Copies of permits and certificates will be placed in the FOL folders in the library
IRS 990 filing has been completed
Allocation for Gay History Funds - $6,024.80
Kelleen will write a check for $2500 for adult programming and submit it to Connie this week

Colleen Menz moved to accept the Treasurer’s Report, seconded by Kristin Reilly, all voted in favor.

OLD BUSINESS

Membership
Kris stated there was one new member and membership renewals were sent to the end of March.

Motion to extend the board members’ terms for Annette Cseri, Charles Huchet, Kristin Reilly, Jackie Smedley, Elizabeth Varnai, and Karl Varnai until March 2021, was made by Neil Gallagher, seconded by Carol Spencer, all voted in favor.

Fund Outlay Forecast for 2019
Carol suggested purchasing for the library a recharging station for phones – cost will be investigated and reported at a later date.

In-Progress Fundraisers

New Hope gay history book – Pamm reported it is still on track for publication and sale by May 18 at the Gay Pride Event.
Book sale - Various locations were discussed. No progress has been made in securing a location. Kelleen volunteered to contact several locations and follow up on previous contacts. Pamm reports that after another donation of books on Friday, the N. Main Street house will be out of room. Another collection site is needed if a book sale doesn't happen soon

Pop-up Book Sale – River Cat Cafe. Kristin will check
Paxson Hill Farms Tour - Kristin reported that the tour is scheduled for May 25 @ 10 am. There will be a guided tour of the public and private grounds which is estimated to be approximately 1 ½ to 2 hours and will be followed by a light lunch. Food donations will be sought. Tickets will cost $25 for members; $30 for non-members. A maximum of 40 to 50 tickets will go on sale beginning late April thru May 20.

Country Blast - Committee is considering various options
- 2 types of tickets: entry downstairs sq dance line – no food; second level for upstairs doing small lunch
- or option for 10% of sales
- downstairs there is a minimum of 20 tables; upstairs is much larger
- Pie contest (entrants to submit 2 pies – second pie to be raffled)
- Ticket cost of $25/adult - A lower price of $10 for children is being considered. Discussion about the advisability of “children” tickets.
Stream - the proposal was tabled at this time, though Kelleen stated she would like to pursue in the future.
Mother’s Day at Bliss – Kelleen reported that notices are being sent out on-line; flyers completed; FOL to receive 20% (possibly 30%) of proceeds of sales. Two other stores have expressed interest in having a similar event.
Poetry at Ferry Market – Kelleen reported that everything is ready to go. Kristin will give Kelleen a list of those who submitted poems for a previous fundraiser.
Gay Pride Parade – Annette will try to get a dealership to donate a car; Enterprise pickup truck is available for $53. Annette will ask Enterprise about donating also.

NEW BUSINESS

Shadfest- too late to participate, out-of-town crowd
Community Association Car Show – August 10/11 from 10 am to 3 pm. Volunteers will be needed. Kristin Reilly moved to participate, seconded by Kelleen Gebler, all voted in favor.
Taste of New Hope June 26 at New Hope Winery – FOL will do a raffle basket, Volunteers will be needed.

MEETING ADJOURNED: 6:58 pm

NEXT MEETING: May 8 at 6 pm in New Hope Borough Hall

Minutes of Board Meeting, March 13, 2019
Friends of the Free Library of New Hope and Solebury

Attendance
Present: Board members Annette Cseri, Neil Gallagher, Kelleen Gebler, Charlie Huchet, Colleen Menz, Carol Spencer, Elizabeth Varnai, Karl Varnai

Also: Consultant to the Board Kathy Meier, Library Director Connie Hillman, Pamm Kerr (speaking on behalf of Kris Reilly as well), Paul Spencer, and two associates of Kellen Gebler (Karen, Lisa)

Absent: Lisa Menz, Kris Reilly, Jackie Smedley

Meeting called to order: 5:05 p.m.

Acceptance of Minutes of last meeting
Charlie made the motion to accept the minutes from the February 13 board meeting. Neil seconded. All in favor.

Recurring Business

Finances – Treasurer’s Report
Banking: Kelleen reported that our latest bank statement shows a balance of $21,574.33.

Insurance: Kelleen had provided by email a copy of the FOL’s renewal insurance policy for the board’s review. Kathy noted at this meeting that the endorsements page contains carryover references to earlier fundraisers, including Harvest Moon. She said these references should be changed to reflect a list of expected fundraisers for the coming year--those to be held at venues other than the library. Karl requested that a copy of the policy be put among the FOL folders in the library.

IRS 990 form and PCBL fee: Kelleen will work with Lawrence to complete the FOL’s IRS 990 form and transmit it to PCBL for filing by the end of Mach, along with the $125 membership fee.

Charlie moved to accept the treasurer’s report. Carol seconded. All in favor.

Membership
Kris and Annette: No new information.

Funding for the Library’s Wish List
Adult programming: We reconfirmed that we authorize $2,500 to be given to the library at the end of March to help fund adult programming. Elizabeth made the motion, Neil seconded. All in favor.

Charlie commended Connie for the excellence of recent adult programs, well attended by the community.

Funding for the Library’s Wish List (continued)

Connie spoke about upcoming programs, and noted that for the genealogy series the laptop computers funded by the Friends were proving invaluable.

Earmarking for specific items on wish list: There was a general discussion on whether to earmark fundraisers to help fund new shelving in the children’s room, for example the proceeds from the Country Blast event scheduled for November 2. It was pointed out that a specific purpose could be a motivator for potential donors and attendees. On the other hand, earmarking can be a danger in that it constricts the funds available and may lead to not having enough funds to cover other commitments. There was agreement to use earmarking only rarely.

In-Progress Fundraisers
New Hope gay history book: Pamm stated that the first draft has been completed. The number of pages has expanded and the price has gone up. Of the $10,000 goal for producing the book, all but $3,800 has been collected. The book launch is still on track for May 18, the date of the Pride Parade.

Annette made a motion to support the Pride Parade and book launch by participating in the parade with a truck and banner advertising the gay pride book. Charlie seconded. All in favor.

Annual book sale: Kelleen has contacted the owners of several vacant store fronts and has not received a response from any of them. Therefore, we do not yet have a location. Nevertheless, book collection and sorting continues at a house on Main Street that JaQuinley Kerr has allowed us to use.

Pop-up book sale at River Cat Café: Proceeds are modest.

Writers salon at the River Cat Café: Pamm stated that a writer has not yet been found. Further efforts will be deferred until the Café’s future is resolved by the New Hope zoning board.

Paxson Hill Farm house and garden tour: To be held on Saturday, May 25th. No further updates.

Country Blast: To be held on Saturday, November 2 at Havana. Karl has provided the owner Mark with a draft letter of agreement, and is waiting to hear back.

Raffle baskets: The proceeds from the Eagle Fire House basket were disappointing, following a recent downward trend in basket proceeds. Pamm suggested holding off on obtaining further baskets for the near future. There was general agreement. Karl noted we will need several baskets in November for the Country Blast event.

NEW BUSINESS

Fundraiser ideas
Kelleen:

FOL Party Night at Bliss: To be held at the Bliss jewelry and accessories shop on a day, to be confirmed, before Mother’s Day. Bliss will donate 10% of the proceeds that evening to the FOL.

Monthly FOL “slam” event at Weyerbacher Brewing, Ferry Market: This craft brewery would donate 10% of beer sales during a poetry or other “spoken word” open-mike event hosted by the FOL.

Kelleen made a motion for approval to develop a more detailed proposal. Neil seconded. All in favor.

On-going FOL revenue from Stream utility services: Two representatives, Karen and Lisa, explained a fundraising referral program for non-profits offered by Stream, a licensed third-party supplier of electricity, natural gas, and mobile phone service in partnership with Sprint. For each person who switches to Stream and lists the FOL as the entity to receive donations, Stream will provide certain donations.

The FOL would pay an application fee of $199 to be eligible for donations. Consumers who switch to Stream would have a fixed utility rate for one year; thereafter, the rate is variable. Paperwork is minimal and would be done by the representatives.

A chart provided by the Stream representatives gave examples of possible revenue. For 15 customers who switch, the FOL would receive a one-time bonus of $1,200. If 30 customers switch, the bonus would be $500 plus a monthly donation of $200.

A discussion of pros and cons ensued. Some saw this program as similar to a business like a store or a restaurant that donates a portion of its proceeds to the FOL. Some cautioned that the FOL could be seen as endorsing this program, which is a long-term commitment, and if the consumers’ experience was negative, e.g., they paid higher utility rates in the long run, then the FOL could be seen in a negative light as well.

Kathy, as consultant to the board, saw joining the program—and possibly being seen as an agent for Stream—as outside the mission of the Friends, which is to benefit the library by enhancing its services and fulfilling requests by engaging in fundraising activities. She also stated we are not a stand-alone non-profit. We receive our status as an adjunct to the PCBL, and should research whether we qualify before we commit to joining Stream.

We decided to study this program further. Karl volunteered to head a committee for this purpose. Kelleen will serve on the committee, and will fill out an FOL proposal sheet with details for our consideration.

Charlie:

Come-as-your-favorite-character party: A costume party, drawn from another library’s fundraising efforts, where attendees come dressed as a literary character.

Meeting adjourned: 6:35 p.m.

Next Meeting: April 10, 2019 at 6:00 pm in New Hope borough hall

Minutes of Board Meeting, February 13, 2019
Friends of the Free Library of New Hope and Solebury

Attendance
Present: Board members, Neil Gallagher, Charlie Huchet, Kris Reilly, Elizabeth Varnai, Karl Varnai, Jackie Smedley, Lisa Menz
Also: Country Blast volunteer Barbara Gignoux
Absent: Kelleen Gebler, Annette Cseri, Colleen Menz, Carol Spencer

Meeting called to order: 6:03 p.m.

Acceptance of Minutes of last meeting
Kristen made the motion to accept the minutes from the January 9 meeting. Charlie seconded. All in favor.

Spelling bee - FOL Support
The library board’s Spelling Bee will be held on Friday, October 4, 2019. Discussion was held with library board members, Polly Wood and Joanne Reszka before our meeting was called to order. Kris, Charlie and Karl agreed to help with the event.

Recurring Business
Finances – Treasurer’s Report
Bank Statement – From Kelleen’s email
Here is the report for Feb:

Bank Balance - $21,431.33*
*Reflects one deposit since Jan statement and 3 outstanding checks
Earmark for Gay History Book - $4,225
  Earmark for Children's Book shelving - $9,000
  Earmark for 2019 Programming - $5,000
Earmark for 2019 Insurance - $503
Earmark for 2019 Website renewal - $15
At the time of this report there are $2,688.33 in uncommitted funds.

January’s Love Actually Raffle - $50 collected (all via PayPal)

Delaware River Towns Chamber of Commerce (DRTCC) membership paid and good thru 1/30/20.

The Pennsylvania gaming license has been applied for and paid, and will be valid through February, 2020. Quote from Kelleen’s report: “Please note, when I filed this I was informed that the NHS FOL had not had a gaming license on file in 2018, that it had expired 1/12/17. I have yet to check the check book or bank statements from last year to research this yet. Also, I forgot to make a copy for the application. I will follow up with the Bucks County Treasurer when I return to see if I can obtain one.

“Insurance will expire 4/1/19. Our insurance agent, Ryan Fuller, let me know that the policy renewal should be in by the end of Feb for review. I will keep an eye out for it.”

Kristin made a motion to accept the treasure’s report as noted in Kelleen’s email. Charlie second. All in favor.

Operations
Status: Per Kelleen’s email the DRTCC membership and PA gaming license are paid.

Insurance and Pennsylvania Citizens for Better Libraries (PCBL) are still outstanding.

After a discussion, Karl stated that all related documents should have originals or copies stored at the library.

OLD BUSINESS

Membership
Membership update – Kristin has sent out requests for membership renewals for 2018. There was one renewal in January. There were two renewals in February.

Fund Outlay Forecast for 2019
Library wish list funding update – programs ($2500 of $5000 due in March)
Children’s library shelving – Karl applied for grant by Wells Fargo Bank.
Gay history book project – Still on track for a May publication date.

In-Progress Fundraisers
New Hope gay history book status – On schedule to publish by pride week in May. Books are tentatively going to be sold for $20 each. The FOL will receive 50% of the profit after publishing costs.

Book sale – Wendy Thomas will be putting an office in a building across the street from CVS. Pamm has spoken to Alison Kingsley about this as a potential book sale location.

Mini book sale status – River Cat Café: Karl reported that there was $15 in the container and gave to Kris to put in treasurer’s folder at library.

Paxson Hill Farms tour update – Kris reported that we will begin planning in March. We need to talk to Bruce about possibly having staggered tours. It will be held around 10 a.m. on May 25, the Saturday of Memorial Day weekend.

Shadfest – Karl will contact Cindy Ege in Lambertville town hall for information about setting up a tent or booth in Lambertville during the festival.

Country Blast – Karl reported that the date will Saturday, November 2, 2019. He will be sending out a letter of agreement. Committee: Karl, Kris, Neil, Joanne, Barbara, and Elizabeth. Karl will set up a meeting with Mark.

Author event at River Cat – No report

DiNapoli’s Italian Market – Kris suggested requesting permission to have a mini book sale there.

Raffle baskets – Current basket is by the Fire Eagle Company, which donated gift certificates for the rescue boat or fire engine ride. The gift basket also includes challenge coins and tee-shirts. Tickets are on sale until March 11th.

NEW BUSINESS
Prepare schedule of tentative FOL fundraisers to Library Board
Kris asked Elizabeth to write an article about the FOL and send it to the New Hope News magazine.
Kris brought up an actual or virtual run as a fundraiser, asking Jackie and Kelleen to investigate the possibility.

Meeting adjourned: 6:53 p.m.

Next Meeting: March 13, 2019 at 6:00 pm in New Hope Borough Hall

Minutes of Board Meeting, January 9, 2019
Friends of the Free Library of New Hope and Solebury

Attendance
Present: Board members Kelleen Gebler, Colleen Menz, Carol Spencer, Elizabeth Varnai, Karl Varnai, Jackie Smedley
Also: Consultant to the Board Kathy Meier, Pamm Kerr (acting as proxy for Kris Reilly), Paul Spencer
Absent: Annette Cseri, Neil Gallagher, Charlie Huchet, Lisa Menz, Kris Reilly

Meeting called to order: 6:03 p.m.

Acceptance of Minutes of last meeting
Carol made the motion to accept the minutes from the December 12 meeting. There is approximately $1,000 in our PayPal account earmarked for the gay history book project. Jackie seconded. All in favor.

Recurring Business

Finances – Treasurer’s Report
Bank Statement – Kelleen reported that there is a balance of $18,595.68, which reflects everything except PayPal. There is $89 included in the balance, in which she isn’t sure where it came from or where to attribute it to. The domain name was registered April 3, 2018-19 for the amount of $15.00. Delaware Chamber River Town membership is $100.00 due the end of January. PCBL membership will be paid when we file. The fee is $125.00. The gambling license is in the amount of $125.00. Kelleen said that insurance is $503.00.

Operations
Status – Insurance, PCBL and License
Kathy commented that the PCBL normally sends out a package on tax filing time frame and PCBL membership renewal in late December or early January and that the deadline needs to be met or our non-profit status will be gone.   Kelleen said insurance is due on renewal date in in March. Karl is going to check with Kelleen to make sure that everything is on her list of things to accomplish.

OLD BUSINESS

Membership
Membership Update – Kristin sent in 7 membership renewals.

Fund Outlay Forecast for 2019

Kristin made a motion (via Pamm) to approve the invoice for the mats up to $280.00. Carol seconded. All in favor.

Library wish list funding update –$2500 for adult programs is due in March. Karl discussed that we would attend to this next month.

Children’s library shelving – Pamm discussed the possibility of the slogan, “Year of the Child” and have a shelving-themed display outside to promote the fundraiser.

In-Progress Fundraisers
New Hope gay history book status – Pamm stated that we are on track at the moment, scheduled for May. She also came up with an idea to write and illustrate a coloring book to be handed out during Gay Pride Parade. Pamm is asking for approval to put together a proposal for such a book. Elizabeth made a motion to allow Pamm to do research on the book. Jackie seconded. All in favor.

Pop-up book sale status - Rivercat Café – Pamm reported that little money was going in the collection container. A larger sign has been placed on the shelves up to make it clearer that money needs to donated for the books. Kris will be going into Moo Burger and Di Napoli’s Italian Deli to inquire about pop-up book sales.

Writers Salon – Pamm stated that we are looking for a pro bono writer. River Cat Café is willing to be a host site.

Paxson Hill Farms tour update – Reminder - A date of Saturday, May 25th was set for the event.

Country dance – A discussion took place about the logistics of having a country dance at Havana’s.

Raffle baskets – Pamm spoke about various ideas that are listed on her handout.

Additional information from Pamm’s In-Progress Fundraisers is attached.

NEW BUSINESS
Ideas for fundraisers – Pamm suggested a Village II Pool and Raffle Basket – Pamm came up with the idea to go to the pool area of Village II and promote raffle basket sales and FOL memberships. Elizabeth made a motion to give the go ahead to Pamm to promote the Village II Pool raffle basket and FOL memberships. Carol seconded. All in favor.

Other Ideas – Pamm suggested a tea as another fundraiser. Special event for the grand opening after the door is put up in the library.

Meeting adjourned: 7:26 p.m

Next Meeting: February 13, 2019 at 6:00 pm in New Hope Borough Hall

Minutes of Board Meeting, December 12, 2018
Friends of the Free Library of New Hope and Solebury
Attendance
Present: Board members Lawrence Booth, Kelleen Gebler, Charlie Huchet, Colleen Menz, Lisa Menz, Kris Reilly, Carol Spencer, Elizabeth Varnai, Karl Varnai
Also: Library Director Connie Hillman, Consultant to the Board Kathy Meier, Pamm Kerr, Paul Spencer,
Absent: Board members Annette Cseri, Neil Gallagher, Jackie Smedley
Meeting called to order: 6:00 p.m.

Acceptance of Minutes of last meeting
Kris made the motion to accept the minutes from the November 14 meeting; Carol seconded.
Discussion: Pamm requested the minutes be amended to include an unspecified amount of funds to be earmarked for the gay history book project and fundraiser.
Lawrence made the motion that the minutes be accepted as amended; Kris seconded. All voted in favor.

Recurring Business
Finances – Treasure’s Report
Kelleen provided a list of income to date:
Raffle baskets – $1,934
Membership donations – $2,851
Donations from retailer Swarm – $55
Proceeds from Taste of New Hope event – $1,026
Mini book sales (Four Crows, New Hope General Store) – $458
Donations for volunteering at auto show - $809
Poetry fundraiser - $704
Other donations, dedicated to publishing the New Hope gay history book fundraiser- $400

Our latest bank statement shows a balance of $17,445. Of this amount we have committed a potential $5,000 to the library for programming, earmarked $400 for the New Hope gay history book, and designated $9,000 for children’s room shelves (the amount donated by the Charles and Doro Kerr Foundation). In addition, there is approximately $1,000 in our PayPal account earmarked for the gay history book project.

In addition, we expect future expenditures for PCBL fees for filing our IRS 990 form, renewal of our PA gambling license (both due in January 2019), and renewal of our insurance through the G&G company beginning April 2019 with the payment due in March. Renewing our domain name with Blue Host will also incur a fee.

With these expected expenditures deducted from our current bank balance, plus any additional funds we can raise, we will enter 2019 with about $2,000 in uncommitted funds.

Lawrence made the motion to authorize the Kelleen as the treasurer to make the payments for the PCBL filing and PA gambling license.

Membership
Kris stated there were a few new members and renewals since our last meeting.

Bylaws and Board Member Terms
Karl noted that our new board members, Lisa Menz and Colleen Menz, have been assigned to term group C, with their terms expiring in April 2020. The terms chart attached to our bylaws has been updated accordingly.

Lawrence Booth submitted his resignation from the board effective 12/31/18. The other board members thanked him for his several years of valuable service.

FUNDRAISERS
Kathy distributed a chart showing our fundraisers between 2013-2107 and the proceeds of each, useful for comparisons when considering future events.
New Hope Gay History Book
Stories are still being collected. We have about five, would like many more. Interviews have been scheduled, there will be research at the New Hope Historical Society. A target date for publication is sometime in 2019, hopefully by the Gay Pride parade in May.
Annual Book Sale
There was an extended discussion on finding a space for our annual major book sale. Many landlords of vacant spaces have been contacted with no result, possibly because many live outside New Hope with little interest in the community. Kathy recommended we not wait until the perfect space opens up, that an acceptable space is better than none; also, that off-season might be a better time to ask for space. Kris noted the space needs to be big enough to hold the thousands of books that attract dealers, who are the major buyers.
It was also noted that we should emphasize the tax benefits to landlords and that they would be helping the community. Lawrence suggested making a request to attendees at borough council meetings. Lisa volunteered to contact the chamber of commerce.
Pamm Kerr said JaQuinley Kerr has volunteered to store books until we find a book sale space.
Mini Book Sale
The River Cat Café is the new site for our new mini book, after Four Crows and the New Hope General Store ceased operating. Karl and Paul assembled two shelves donated by Alison Kingsley, owner of the café, and Carol Spencer helped fill them with books.
Raffle Baskets
The January 2019 basket is donated by the David J. Witchell Salon.
Tour of Paxson Hill Farm and Main House
Discussion deferred until a later time.
Ideas for other fundraisers
Pamm has started looking for authors to hold more writers salons; a possible venue is the River Cat Café.
Karl is looking into holding country dances, possibly at Havana. Pamm has spoken to the owner, who is open to the idea for a Saturday afternoon.
We might partner with the Friends group at the Lambertville library to hold a friendly competition.
General
Karl wondered whether we as a non-profit could apply for grants. Lawrence told us about the GuideStar organization, a free service that matches applicants with grantors. Karl asked Lawrence to assist Kelleen in researching how GuideStar could work for us.
Kathy suggested PCBL as another resource for obtaining grants. Karl said he would follow up on this, and asked other board members to research possibilities for obtaining grants.
Library Wish List
Connie thanked the FOL for funding many of the library’s well-attended historical programs this fall, saying it was a “banner fall.”   She said the library’s most immediate need was mats near the entry doors costing about $250, and requested $2,500 by March to help fund more programming.
Lawrence made the motion to fund the lobby mats with up to $270; Kris seconded. All voted in favor. We will vote on the requested programming funding at a later date.
The cost for the new shelving in the children’s room is now approx. $20,000. Karl asked Connie whether it would be beneficial to install perhaps half of the shelves now and the rest later as we raise more funds. Connie replied it would be better to do the project all at once; too disruptive otherwise.
Connie asked us as library advocates to spread the word that the library is more than just books, and has free museum passes, e-book readers, etc.   Lawrence added that when governmental bodies are deciding about additional funding for the library, we should be present in large numbers to show our support.
Meeting adjourned: 7:35
Next Meeting: January 9, 2019 at 6:00 pm in New Hope borough hall

FOL BOARD MEETING – November 14, 2018
Meeting called to order at 6:00 p.m. by Karl Varnai - Quorum was made.
IN ATTENDANCE

Karl and Elizabeth Varnai, Jackie Smedley, Kristen Reilly, Lawrence Booth, Carol Spencer, and Neil Gallagher

Also attending: Paul Spencer, Pamm Kerr, Lisa Menz, and Colleen Menz

ACCEPTANCE OF MINUTES Kris made motion to accept the minutes. Elizabeth seconded the motion. All in favor.

Lisa and Colleen Menz – introduced themselves to the board members.
Kristen made a motion to accept Lisa and Colleen Menz as board members. Carol seconded the motion. All in favor.

Recurring Business

Finances - Treasurers Report – Kelleen emailed her report. The Witchery Basket Total was $396.46. The total for the Paxson Hill Poetry Event was $317.71. Pamm and Kris asked for clarification next month, since this total did not include money deposited in the bank the previous month. The balance after the computer payments is $17,470.85. Deduct the earmarked amount for the Adult Programming in 2019 ($5,000). the donation for the Children’s shelving ($9,000) and funds for the NH gay History book project of $400 and the balance is $3,070.85.
Lawrence commented that the bank statements should be scanned and emailed to board members each month.
Karl asked Lawrence when the paperwork needed to be done for PCBL’s IRS 990 tax filing. Lawrence made the board aware that we need to ensure that all the receipts and paperwork are gathered by the end of December - January and is due by April 1st.
November financial report approval is postponed until December’s meeting.

OLD BUSINESS

Membership - Kristin reported that there are a few new members and renewals.

Fund Outlay -
Library wish list funding update -
Door to children’s library – Pamm reported that there is no longer going to be a door entering into the children’s library area because there is not enough clearance. The door is now going to be placed in one of the two doorways on the main library floor near the library check out area. Connie is working along with Pamm for this project.

In Progress Fundraisers
New Hope Gay History Book– Pamm reported that stories are beginning to come in.
Book Sale – Kris said she was able to get a phone number and will be calling about the store next to Dunkin Donuts.
Pop Up book sale at the Rivercat – Alison has a bookcase and Kris will be making a sign for it.

NEW BUSINESS
New Hope Chamber Christmas Parade – Kris would like to send out a letter to the FOL members to invite them to walk in the parade with the FOL board members. She would like to buy inexpensive decorations and accessories. Lawrence made a motion to allow Kristin to spend up to $100 to decorate the truck for the Christmas Parade. Jackie seconded. All in favor. Lawrence will also donate some decorations. Carol has about 150 children’s books to give away during the parade.
Kristen reported that Connie said that the library is not interested in being in the parade.

Next year’s fundraising – Paxson Hill Farm and the private residence is set for the Saturday of Memorial Day weekend 10 a.m. Food will also be provided. Pamm brought up a possible Writer’s Salon at the River Cat Café in the winter. Other ideas were a tug of war between our FOL and Lambertville’s. A baseball game or a Lambertville invasion would be a backup plan if the tug of war does not work out. Havana’s is also a possible site for an event or square dance.
MEETING ADJOURNED - Karl made the motion to adjourn at 7:19 p.m. Jackie seconded the motion. All voted in favor.
Next Meeting: 6:00 on Wednesday, December 12, 2018 at Borough Hall

FOL BOARD MEETING – October 10, 2018
Meeting called to order at 5:32 p.m. by Karl Varnai - Quorum was made.

IN ATTENDANCE

Karl and Elizabeth Varnai, Jackie Smedley, Kris Reilly, Annette Cseri, Ricki Fisher, Lawrence Booth, and Carol Spencer. Also attending: Paul Spencer, Kathy Meier, and Pamm Kerr. Neil Gallagher and Kellen Gebler arrived late.

ACCEPTANCE OF MINUTES
Lawrence made the motion to accept the minutes from the September 12th the board meeting as written. Ricki seconded the motion. All voted in favor.

RECURRING BUSINESS
Finances - Treasurers Report – Kelleen emailed her report. September balance is $21,116.86. The current raffle sales for the Witchy Basket are at $200.00. There has been $353.30 collected in membership for the month of September. The last payment towards adult programming was made this month in the amount of $1000.00. October membership is already over $350.
OLD BUSINESS

Membership – Kris reported we did get several new members and renewals. We need to send out October’s renewal letters and the remaining letters for the end of the year.

New Hope Gay History Book Status –
Pamm had an initial phone meeting earlier today with Gordon Pulaski of the New Hope Celebrates board. Gordon and Pamm will start the editorial process. Gordon will attend the fundraising meeting too. There will be a meeting of the fundraising group on Thursday 10/11. Pamm, Kristin and Lawrence will attend, along with Ryan Fuller of New Hope Celebrates. Ryan donated $100 toward the project. A sum between $2,500 - $5,000 still needs to be raised.

Book Sale - Karl reported that he got in touch with the realtor in reference to Swarm and the General Store to look into the sites for the book sale. Annette is going to check into the old Freshiis.

Pop Up Book Sale Updates - Pop Up Book Sale at 4 Crows and Rivercat Café – Karl reported that he spoke to Alison about the pop-up sale at the Rivercat. The Four Crows is closed. Donations around $75.00 were made. Lawrence suggested using the Atkinson house for a book sale next year during the centennial event.

Paxson Hill Farm Poetry Reading – Pamm reported that the poets donated 100% proceeds from their book sales. Pamm thanked Neil for his help with the food donations. The poets and audience gave positive feedback about the event. Pamm stressed that individual outreach is necessary to build audiences. An example was that when Wendy Gladston said she couldn't attend, she promised to bring a check to the library. That check, in lieu of attendance, was for $200.

Spelling Bee Event Update – FOL board members discussed their various jobs during the spelling bee event which has a full roster of 20 teams.
Lawrence made a motion for the board members to donate the money to pay the $150 fee for the FOL’s spelling bee team, the Queen Bees. Ricki seconded the motion and the motion passed with all in favor. Ricki wrote a check for $150 as a donation to the FOL and was reimbursed with board members’ cash.

Library Wish List Funding Update – Kris reported that to pay for the items on the wish list, we need the invoices for the computers that will be available at the end of October. Of the money we have in the account we have an amount of $9,000 set aside for shelving and $300 set aside for NH Gay History book. After fulfilling the obligation we made to the library, we will have approximately $6,000 in account.

OTHER BUSINESS
Member Notices - Karl has an annual gift report that he would like to give to FOL members.
Donations to Library – A discussion was held on how much money was donated to the library in 2018. Need to verify the amount given.
Library Garden - Carol brought up the garden at the library and a need for someone to take care of the gardens. A discussion was held on the possibility of hiring a gardener to take care of the children’s garden outside the library. Lawrence also reported that 500 bulbs were donated to the library for the slope in the back. Kris will talk to Connie about the gardening needs. Discussion was tabled until the next meeting.
MEETING ADJOURNED - Karl made the motion to adjourn at 6:30 p.m. Neil seconded the motion. All voted in favor.
Next Meeting: 5:30 on Wednesday, November 14, 2018
AN INFORMAL SESSION TO BRAINSTORM FUNDRAISING IDEAS FOR 2019 FOLLOWED.

Visual to show how much money was raised for children’s book shelves with a giant thermometer
Paxton Hill Farm tour – Open up private residence
Lawrence – speaker?
Writer Salons – unusual writers: bloggers, lesbian writers, musical aspect,
mother & son(writers/filmmaker)
Rivercat Jazz nights – percentage of proceeds
Karl – friend who plays banjo – history of the banjo
Acme screening room (Lambertville) – but might want a share of the money
Kids’ fun run
Square dance for families, swing dance, in church halls
Movie in the park
Walking in the Christmas parade
Putt Putt for kids
Downtown New Hope stores/restaurants to share percentage of receipts
Donation cans inside New Hope stores

FOL BOARD MEETING – September 12, 2018
Meeting called to order at 5:30 p.m. by Karl Varnai - Quorum was made.

IN ATTENDANCE Karl and Elizabeth Varnai, Neil Gallagher, Jackie Smedley, Kris Reilly, Charlie Huchet, Annette Cseri and Carol Spencer. Also attending: Paul Spencer

ACCEPTANCE OF MINUTES
Kris Reilly made the motion to accept the minutes from the August 8th the board meeting as written. Jackie Smedley seconded the motion. All voted in favor.

Recurring Business
Finances - Treasurers Report
Bank Statement – Kris read Kelleen’s report that was emailed. Balance as of August 31, 2018 was $19, 019.02. The New Hope General Store has closed. The Fishy basket made around $200.00. There was a $100 donation for the Gay History Book. We are waiting to hear from Carl Glassman about the donation from the New Hope Auto Show. The FOL had $100 in memberships. Kelleen contacted the Delaware River Towns Chamber of Commerce and we do have a membership until 2019.

OLD BUSINESS
Membership
Membership Update – Kris reported renewals are caught up until Oct/Nov and were given to Karl.

Bylaws – Karl reported that we are up to date until 2019.

In Progress Fundraisers
Keystone Grant proposal – Kris and Carol reported that Connie has not heard anything new and she is away for 2 weeks. She was expecting to hear something by the end of August.

New Hope Gay History Book Status – Kris reported that we have one donation so far and we are up to $3,700.00. We are attempting to get big donors in the amount of $1,000. The book will not be published before the spring. A donation of $200 was promised from Chris and Mary Brashier.

Book Sale – Karl reported that he spoke to the owner of the General Store. The gentleman is not from the area and is selling the site himself. The owner is going to think about lending the site to us. Kris mentioned that St. Martin’s school might be a possible site for the next book sale.

Updates on mini- book sale at 4 Four Crows – no update.

Support for the Paxson Hill Farm Poetry Reading – Kris reported for Pamm. Pamm asks for FOL members to come and bring their friends.

Spelling Bee Event Update – Charlie reported that he will be reaching out to FOL members and get them more involved with the spelling bee. Kris reported on some of the items that the Spelling Bee committee would like to borrow for the event. Kris reported on her list of items that are being donated for the refreshments. Kris needs a few FOL board members to help out with that night. Kris will be selling 50/50 raffle tickets. Charlie reported on some of the places where he will need volunteers to help.

Fund Outlay
Library wish list funding – Connie was not present for a report.
Charlie made a motion to inform the library board the FOL will commit to the goal of $5,000.00 for adult programing. Elizabeth seconded the motion. All in favor.

Door to children’s library – Kris reported that Kathy (the artist) came to look at the area in the children’s section where the new door will be going up. She needs to involve a carpenter to help hang the door. Charlie suggest Ray Kenwood.

New Business Review
Discussion on Library’s request for budgeting.

How should we approach next year’s fundraising – Karl discussed how to come up with new fundraising ideas. Kris mentioned asking local businesses to give 10% of their business on particular days. Kris also mentioned asking restaurants to do the same. We could advertise it on social media. Charlie mentioned asking Alison Kingsley to do a fundraising night at The River Cat. Kris commented that she thinks that she would be willing to do something. Charlie is going to investigate. Karl commented about asking Alison to put out some books to sell at the River Cat.

Karl suggested our next meeting be a dinner meeting where we discuss fundraising ideas after a brief business meeting. We agreed, and picked the HG Pizza restaurant.

MEETING ADJOURNED
Jackie made the motion to adjourn at 6:37 p.m. Charlie seconded the motion. All voted in favor.

Next Meeting: 5:30 on Wednesday, October 10, 2018 at the New Hope HG Pizza

FOL BOARD MEETING – August 8, 2018
Meeting called to order at 5:33 p.m. Quorum was made.

IN ATTENDANCE: Neil Gallagher, Jackie Smedley, Kris Reilly, Charlie Huchet, Annette Cseri, and Carol Spencer, and Lawrence Booth.
Also attending: Pamm Kerr, Kathy Meier, Paul Spencer and Carl Glassman.

ACCEPTANCE OF MINUTES
Charlie Huchet made the motion to accept the minutes from July 11th board meeting as written. Annette Cseri seconded the motion. All voted in favor.

nEW HOPE AUTO SHOW
Carl Glassman spoke about the history of the New Hope-Solebury Community Association.
Major fundraising is to provide scholarships for New Hope Solebury students. Six scholarships
are given out per year. They also donate to other non-profits. Carl thanked the FOL for their support of the event- 9 volunteers are helping out.

FINANCES - TREASURERS REPORT
Since Kelleen is not in attendance, Kristin read from her email.
Bank Statement $19,062.02.
Kris made a motion for Kelleen to write two checks in the amount up to $600.00. Charlie seconded. All in favor.
Charles Kerr Foundation donated $9,000.00 toward the children’s library shelving.
Lawrence stated that when the treasurer writes a check to him/herself, the president needs to sign the check.
OLD BUSINESS
Membership Update (Annette/Kristin)
Kris stated that we have one new member and one renewal.
Bike Rack
Annette reported that the bike rack will be arriving on Thursday, August 9, 2018. The delay was lack of signage.
Book sale
Kris reported that there is no update. Possible sites: Swarm and the antique place, Nancy’s shop. Also commented the Mansion is still empty. Lawrence offered to contact the new owner.
Carol reported that Marlene Clark is contemplating moving and she may have 6 boxes of books to donate. Pamm offered to house the books until the sale.
Spelling Bee
Pamm reported on the status of the program and sponsors. 8 pages are filled so far, with a potential of 11 pages in total. All donations that are in progress need to be finalized and Pamm should be informed asap. We don’t want to fill more than the 11 pages. August 22, 2018 is the next spelling bee meeting 5:00 at the library.
Lawrence made a motion to accept the FOL ad for the Spelling Bee program. Charlie seconded. All in favor.

Gay History Book
Lawrence reported that emails went out for sponsors and stories for the book. They are off to a promising start.
Children's room shelves update-Keystone Grant
Kris reported that we should know by the end of August, if we are getting the Keystone grant. If the library does not receive the grant, we would not have a deadline to raise the $9,000 to match the Kerr donation.
Old art grant update (door to children’s department)
Pam reported on the door to the children’s room. Cathy is going to look in her garage to see if she has a door available.
Changes to Library Wish list
Kris reported on Connie’s wish list, which was presented at the meeting. $2,000 for public use computers, $2,500 for 4 laptops, and $1,000 for adult programming.
Lawrence made a motion to amend the 2nd installment of $2,500 for programing as per Connie Hillman and reduce that amount to $1,000 with a targeted payment of Oct. 1, 2018. Kris seconded. All in favor.
Lawrence made a motion to authorize the treasurer to write two checks, one for $2,000 for the replacement of public use computers and an additional $2,500 for laptops upon invoice. Carol seconded. All in favor.
Paxson Hill Farm poetry event update
Kris showed a flyer for the event. Pamm reported that sponsors are lined up for the event. A press release is being developed and will be out soon. The plans for event are moving along nicely.

NEW BUSINESS
Welcome packets to newcomers (Pamm)
Pamm reported that she would like to create some type of folder with material inside which would include pieces on the FOL and the library, newsletters, etc. and possibly include a raffle ticket to be brought into the library. This would be given out to new residents in the area.
Charlie made a motion to approve Pamm’s packet. Neil seconded the motion. All in favor.
Kid Fest by New Hope Borough
Pamm reported that Alison Kingsley is planning an event (Kid Fest) for September 22nd
10 – 1 p.m. The event will be held behind St. Martins. FOL needs to decide if they will be sending representative to share a table with the library. More discussion will take place at our next meeting.
Senior Fair
Kris reported that there will be an event for seniors at Cornerstone. Pamm would like to know if anyone is interested in attending to represent the FOL next Tuesday, August 14th from 1 p.m. – 4p.m. Kris will communicate the information with Karl, who is away on vacation, in case he would like to attend.
Meeting adjourned
Kristin made the motion to adjourn at 6:34 p.m. Lawrence seconded the motion. All voted in favor.

Next Meeting september 12, 2018 at 5:30 nh borough hall.

FOL BOARD MEETING – July 11, 2018
Meeting called to order at 5:33 p.m. by - Quorum was made.

IN ATTENDANCE Neil Gallagher, Jackie Smedley, Kris Reilly, Charlie Huchet, Annette Cseri and Lawrence Booth.
Also attending: Pamm Kerr, Kathy Meier and Connie Hillman (Library Director)

ACCEPTANCE OF MINUTES
Kristin Reilly made the motion to accept the minutes from the June 13th board meeting as written. Annette seconded the motion. All voted in favor.

Recurring Business
Finances - Treasurers Report
Since Kelleen is not in attendance, Kristin read from her email.
Bank Statement $9,234.05 Balance on June 30th. Balance on July 11th is $9460.72.
Charlie Huchet made the motion to accept the finance report. Seconded by Annette. All in favor.

OLD BUSINESS
Membership
Kris reported that there were two new members and one renewal.
Annette will be heading the Membership committee, with members Pamm Kerr, Kristin Reilly, Charlie Huchet and Karl Varnai. She will schedule a meeting. She will take over renewal and correspondence responsibilities.

Book Sale
Kristin stated the Mansion is a no because it will be occupied by a pop-up restaurant. An empty store next to the smoke shop may be available. Kelleen stated she will contact.
Karl is still looking into the train.

Spelling Bee
Pamm reported that they are working out a system with Connie with the checks and forms. They are deciding where items are being stored. Raffle baskets are being donated. We should currently look for ads to be sold but will accept gift certificates.

Gay History Book
Pamm and Kris had nothing new to report. Lawrence will be meeting with Dan Brooks, NHC Liaison, on July 14th.

Children’s Room Shelves
Connie reported that there are minor problems with the grant application. The State required New Hope borough to attest that additional information is not required. Connie has spoken to JoAnn Connell at the borough office, and this is being taken care of. Pamm reminded board members that if for any reason the Keystone grant does not come through, the board will need to match the Kerr Foundation's donation of $9,000 (which will be donated, in its entirety, this August).

Old Art Grant Update
Pamm stated that the money is still in the library account.
Connie had requested that it be used to create a door leading to the children’s room, to help with the noise. Pamm agreed, recommending Cathy Begg be the artist. Connie has been in touch with Cathy.

Library Wish List
Kristin distributed the current wish list. Charlie suggested a fax machine. Connie didn’t think it was a feasible idea, since a dedicated phone line is needed. Scanning documents and sending them via email is a better option.

Community Bulletin Board – Kristin stated that Connie has some reservations. Connie stated that there are other things that they are seeking money for, such as the replacement of the public use, desktop computers. There is a charge of approximately $2,000 for the replacement. They are being replaced in September. Connie also stated that the FOL funding laptops would be good, especially if the Prenda IMLS Grant was approved, so that the laptops could be used for a library Coding Club for teenagers. She estimates the laptops should be $2,500. Kristin asked Connie what the priority is? Could the FOL change its obligation of the $2500 for adult programming to fulfill these requests? Connie is going back to the library and crunch the numbers again. Kristin stated that she wants to hold on to the $4,500, in case the FOL has to match the $9,000 for children’s shelving needed by next year. Kristin wants Connie to give her an itemized list with the dates needed for the items.

Charlie asked for clarification about the community bulletin board. Connie said the perception of a community bulletin board at the county level is antiquated and more modern ways of communication are available.

Pamm asked if an FOL bulletin board could be placed downtown. Charlie discussed a kiosk. Connie reminded the board that its mission is to raise funds for the library. Lawrence suggested an FOL bulletin board off site could be a conduit and a way to raise money, with advocacy also being part of the FOL mission. No missions were made.

Bike Rack
Kristin asked for someone to volunteer to go to New Hope Cyclery to get the bike rack for the library that they have previously agreed to donate. Annette will do this. New Hope Cyclery should know that their name may be displayed on the bike rack, that it must be the type which sits on grass, and that it may be no longer than 6 feet.

NEW BUSINESS
Two Writers Salon Proposals
Pamm stated that Bruce Gangawer, from Paxton Hill Farm Nursery agreed to host a poetry reading. It is scheduled for September 20th, 2018.

Teen Poetry Book Proposal
Pamm wants to try to get teens possibly to volunteer, starting with a poetry group/program in collaboration with New Hope-Solebury high school's APEX (Active Personal Educational experience) Project. This project could lead to publishing students' poems, which they would read at a book distribution writers salon. The hope would be that family members may want to purchase books, with proceeds going to the FOL.

Charlie voiced his concern that by hosting too many events in the same time period, (the spelling bee, writer’s salon, and a possible book sale) the FOL might be running into conflicts and be over extended. Pamm and Kristin voiced their opinions that they don’t feel that there would be a problem.

Kristin made a motion to approve the Poetry event at Paxon Hill Farm.
Neil seconded the motion. All in favor.

Kristin made a motion for Pamm to proceed with the possibility of holding an Inspiring Women writers salon and teen poetry book.
Annette seconded the motion. All in favor.

Possible Event
The New Hope-Solebury Community Association (CA) will hold its Annual Automobile Show Sunday, August 12th. Carl Glassman, a CA board member, has requested four FOL members to work the show, in order to receive a CA donation to the FOL. FOL Volunteers would possibly be working at the VIP tent at the Wedgewood Inn or the Hospitality tent. Kelleen and Pam were told this would likely net the FOL a donation of $700 - $1,000. Lawrence recommended that Kelleen ask Carl for a letter of agreement confirming a minimum donation of $500 in exchange for the requested volunteer hours and make sure this was a donation, not a loan. Pamm is to notify Kelleen.

Lawrence made a motion to participate in the car show if we could get a letter of agreement to confirm that a minimum donation of $500 would be made in exchange for volunteers to work the car show 8:00 a.m. – 5:00 p.m.

Charlie abstained from the motion because he didn’t have enough information about the event.
Annetta seconded the motion. 5 ayes 1 abstention

Vote of Confidence
Charlie moved to give Kelleen a vote of confidence in support of all of her good work. He will write something.
Kris seconded the motion. All in favor.

Resignation
Lawrence stated that he is tendering his resignation on December 30, 2018.

MEETING ADJOURNED
Kristin made the motion to adjourn at 6:48 p.m. Neil seconded the motion. All voted in favor

Next Meeting Wednesday August 8, 2018 at the New Hope Borough Hall

FOL BOARD MEETING – June 13, 2018
Meeting called to order at 5:30 p.m. by Karl Varnai - Quorum was made.

In Attendance Karl Varnai, Elizabeth Varnai, Carol Spencer, Neil Gallagher, Jackie Smedley, Kris Reilly, Charlie Huchet, Ricki Fisher, and Kelleen Gebler.

Also attending: Kathleen Meier, Pamm Kerr, Paul Spencer, and Connie Hillman (Library Director)

Acceptance of Minutes
Kristin Reilly made the motion to accept the minutes from the May 9th board meeting as written.
Elizabeth Varnai seconded the motion. All voted in favor.

Recurring Business

Finances - Treasurers Report
Bank Statement
With June deposits, to date, the total is $9,092.52. The art basket brought in $327. Pay Pal needs to be finished for the blooming basket.
Karl made a motion to accept the finance report. Carol seconded the motion. All voted in favor.

Membership
Membership Update
Kris reported that there were no renewals and three new members since the end of the month.

Karl stated the need for a Membership Chairman.

Karl reported that Alison Kingsley, from the River Cat Café would like to implement a phone a thon fundraiser. Funds would be withdrawn monthly from people’s bank account. Discussion was held on presenting this to the library board. Karl will speak with Beth Houlton.

Fundraisers
Keystone Grant proposal – Connie stated that the grant is being submitted this Friday. The result will be known by August. Pamm stated she needs to know because of her donation from the Kerr foundation.

New Hope History Book Status – Kris and Pamm – No update.

Book Sale - Kris stated that the Mansion Inn was bought by the Logan Inn. This could be a potential site for the book sale. Kelleen is going to contact the new owner.

Karl introduced the idea of purchasing a bus to be used for the book sales.

Four Crows - Karl stated that they are looking for novels to add to the book selection. He will be bringing more boxes of books soon.

NH General Store – Karl stated that they haven’t taken off yet.
Connie stated that they have raised $100 in “tips.”

New Fundraiser Ideas – Board members suggested books to be sold at the River Cat Café and Factory Girl. River Cat Café may need a little more time, since they are so new.

Charlie suggested FOL having a yard sale fundraiser at the high school parking lot. He will write up a proposal.

Other Business
Library wish list funding – Discussion held on the previous wish list item of electrical for the children’s department and our commitment of $300. Connie had sent an email stating the estimate will be closer to $400. Karl said we will not exceed $500.
Charlie made a motion to alter the previous motion to cover the cost of the children’s lighting. Carol seconded. All voted in favor.
Karl stated that members should email ideas for the wish list to Kris, in order to share with the group. Ideas will be discussed next month.

June 3rd Street Fair Recap – Connie thanked the FOL for coming out and attending. She commented that people liked the live Facebook videos. Over 1,000 views of the live feed on social media were made.

Spelling Bee Event – Pamm reported that things are moving along. Pam would like to know when business make donations for the spelling bee.

Meeting adjourned
Charlie made the motion to adjourn at 6:40 p.m. Elizabeth seconded the motion. All voted in favor

Next Meeting Wednesday July 11, 2018

FOL BOARD MEETING – May 9, 2018
Meeting called to order at 5:32 p.m. by Karl Varnai - Quorum was made.

In Attendance Karl Varnai, Elizabeth Varnai, Carol Spencer, Neil Gallagher, Jackie Smedley, Kris Reilly, Charlie Huchet, Ricki Fisher, and Annette Cseri.
Also attending:   Kathleen Meier, Pamm Kerr, Marlene Clark, Paul Spencer, and Carol Taylor (Library Board)

Acceptance of Minutes
Carol Spencer made the motion to accept the minutes from the April 11th board meeting as written.
Elizabeth Varnai seconded the motion. All voted in favor.

Welcome any visitors

Recurring Business

Finances - Treasurers Report
Bank Statement – Kris giving the report for Kelleen– Bank balance statement end of April is $7,654.57
Taste of New Hope $1,026, $760 from the raffles, and $226 from the 50/50.
Art Basket Raffle from April $195. Kelleen stated that she had assumed all money in PayPal was for memberships. She needs to verify if it was raffle money.
Swarm sales contributions, $19.
Four Crows contributions $4.

Membership
Membership Update – Kris/Karl – Since last month 3-4 renewals. No new members. Thank you cards have been sent out for these renewals. More renewal memberships requests have been mailed.
Fundraisers
Visit Bucks County Grant Proposal – Pamm stated the grant was denied.
Pam made an announcement that a donation of $4,500 from the Kerr Foundation would be made this August and again in August 2019. This donation would be going towards the children’s library shelving to match a Keystone Grant that is being sought by Connie, the library director.
Spelling Bee – Ads are selling, still looking for more sponsors. Let Pamm know updates for sponsors.
New Hope History Book Status – Kris and Pamm – Still looking for sponsors
Book Sale – Kris reading Kelleen’s report – Possible sites for the book sale were listed; 8 Bridge St. (the pink building next to the Olive & Grape) Realtor is going to ask the owner, however he is inclined to think that they will NOT let us use it, white building on S. Main has 3 possible rental contracts lined up and Mojitos is having a new restaurant go in there and they are already in the midst of that change.
Karl stated that he would investigate the businesses; Freshi, old Nuture Spa, and old Cornerstone gym as potential sites for the upcoming book sales.
New Fundraiser Ideas – Nothing to report.
Penn Community Bank - Pamm asked about giving FOL a cash donation.
Blooming Raffle Basket containing consultation with Elizabeth Bowman – Kris Reilly noted there is a need to push the current raffle basket at the library. Kris stated that she will ask Elizabeth to post the raffle basket in her newsletter. Karl stated that he would take the basket to the Living Earth over the weekend.
Events
June 3rd Street Fair Update - Carol Taylor stated that we need help with volunteers setting up for the event.
Spelling Bee Event Update – Carol stated that they still need donations for the raffle prizes.
OLD BUSINESS
It was stated that we are approaching the date for the 2nd installment for the library wish list money in the amount of $2,500 on or near June 1, 2018.
Library Wish List – Karl – Small items for the wish list were stated by Karl amounting to about $2,000. Karl stated that he will resend out the items on the wish list from Connie. There was discussion on giving the money for the electrical upgrade in the children’s department.
Kris made the motion that we give the library $300 for the electrical work in the children’s department. Neil seconded the motion. All voted in favor.
Kris will notify Connie.
New Business

Community Calendar – Kris stated that they are finally posting the raffle baskets.

Meeting adjourned
Charlie made the motion to adjourn at 6:40 p.m. Karl seconded the motion. All voted in favor

Next Meeting Wednesday June 13, 2018

FOL BOARD MEETING – April 11, 2018
Meeting called to order at 5:35 p.m.

In Attendance Karl Varnai, Annette Cseri, Elizabeth Varnai, Carol Spencer, Kelleen Gebler, Jackie Smedley, Lawrence Booth,
Charlie Huchet, and Kris Reilly
Also attending: Kathy Meier, Marlene Clark, Pamm Kerr and Paul Spencer

Acceptance of Minutes
Charlie made the motion to accept the minutes from the March 24th board meeting as written.
Carol seconded the motion. All voted in favor.

New Business
Finances
Lawrence – signatures have been changed to the current executive members.
Address has been officially changed. Balance is $7,906.13 as of 3/30/18.
Karl made motion to accept the treasurer’s report. Elizabeth seconded the motion. All voted in favor.

Membership
Kris stated 1 renewal membership and she gave Karl 18 new membership cards to send.
Karl stated that we are in need of a membership committee.
Discussion on places and events where we could look for new members: Pride Parade, Carversville Day, Shad Fest, table outside Why Hello Store. Kelleen will be speaking with someone from the Ferry Market. Pamm to ask about getting free space at Pride. Since that conflicts with Carversville Day, the focus will be on Pride.

Bylaws
There was a discussion about the revised bylaws.
Kris made a motion to accept the bylaws as written and dated April 2, 2018.
Charlie seconded the motion. All voted in favor.

Officer Terms
Kris made a motion to extend the officer terms of Neil Gallagher, Kelleen Gebler and Carol Spencer to the annual meeting in April 2020, tentatively scheduled for the second Wednesday of the month.
Annette seconded the motion. All voted in favor.

Events
New Hope History Book Status
Kris and Pamm – Application accepted to be a Marketing Partner for Visit Bucks County. Pamm stated we are still waiting to hear about the results of our grant application. There was a discussion about helping Kris with the website by uploading events, etc.

Taste of New Hope
Raffle Baskets at the New Hope Winery on May 2nd.
Kelleen discussed the raffle baskets and the stands needed to display descriptions for each basket. Kris is assisting her with them. Kris discussed the need for supplies and tickets for the raffle. Kris will be purchasing new tickets. Question asked on amount of tickets sold. Kelleen stated, ticket sales are in the 40’s and we need to push event in our Facebook, emails, etc.

Book Sale
There was a discussion about the venue for the book sale, which didn’t come through. We are in need for a new site. Possibly using the previous site. Possible dates for the book sale could be Memorial Day weekend and the following weekend in June. The committee chairs are Kris Reilly and Carol Spencer assisted by Kathy Meier. Karl will be contacting the realtor of the old site (Salon Gratitude). Discussion on collapsible shelving for future book sales. Lawrence showed potential shelves from his iPhone. Carol Spencer is going to look into the purchasing of shelves.

Library Wish List
There was a discussion of the wish list from Connie. The updated list has not been sent from her. The money for the wish list and the shelving for the Children’s library was discussed, as was fulfilling our obligations to what we agreed before we decide on any items on the wish list.
This discussion was tabled for the next meeting.

Community Calendar
There was a discussion about the raffle basket photo being placed on the community calendar. Kris has been unable to get the borough to put up her info. She will contact again.

New Fundraiser Ideas
Bliss of Reading - 20% donation to FOL from the business, Bliss, in New Hope during a specific time period. Kelleen is looking for one date for the fundraiser that will be advertised on social media/Facebook. Potential date is Thursday June 28th. Once date is agreed on, Kelleen will get letter of agreement.

Old Fundraiser
New Hope Art Potpourri Basket has made $300 to date.
Swarm has donated $44 from the Out of Print merchandise sold at their business.

Library Programs
Discussion held on the library programs. Low turnout for the evening with the magician. Carol discussed the amount of money FOL donates for adult programs and the low turnout. Carol would like FOL board members to attend upcoming programs.
Upcoming library events:
Hamilton a Founding Father – Thursday, April 19th 6:00 p.m.
My Child, My Self: A Look at Parent-Child Relationships through Poetry – Tuesday, April 24, 6:30 p.m.
National Volunteer Night – Recognition of the FOL Thursday, April 26th 6:30 p.m.
Discussion on how to help Connie advertise and spread the word for the events. Facebook sharing and liking. Kris is the contact person for Connie. Kris will put links on websites to upcoming events to support the library’s events.

Raffle Baskets
Added raffle baskets May into June for the June Volunteer event.
Next month’s basket – Perfect Scents

Spelling Bee
Pamm updated that Carol Taylor and Connie have submitted a sponsorship application to Wawa. Polly has gotten a $1,000 sponsorship from Penn Community Bank, to add to the Boss events sponsorship. There are already at least ten donors for raffle prizes and a few advertisers. Forms are at the library.

New Hope General Store
Received a letter from someone who is going to donate books for the next book sale.
New Hope General Store will have a shelf set up to sell books and donate the proceeds to FOL.
Elizabeth will be adding this information in the next newsletter.
Carol made a motion to have a shelf and books at the New Hope General Store with a container for the money donations. Lawrence seconded the motion. All in favor.
Meeting adjourned
Charlie made the motion to adjourn at 6:30 pm. Kris seconded the motion. All voted in favor.

FOL BOARD MEETING –MARCH 27, 2018
Meeting called to order at 5:07

In Attendance Karl Varnai, Elizabeth Varnai, Carol Spencer, Kelleen Gebler, Neil Gallagher, Jackie Smedley, Lawrence Booth and Kris Reilly. Also attending, Pamm Kerr and Connie Hillman.

Acceptance of Minutes
Lawrence made the motion to accept the minutes from the February 14th board meeting as written.
Elizabeth seconded the motion. All voted in favor.

First order of Business – Elect Officers
Kris made the motion to nominate Karl Varnai to the position of President.
Elizabeth made the motion to nominate Kris Reilly to President-Elect.
Kris made the motion to nominate Kelleen Gebler to Treasurer
Kris made the motion to nominate Jackie Smedley to Secretary
Neil seconded all the motions. All voted in favor of nominations.

Lawrence stated he and Charlie, must meet with new President and Treasurer, Karl and Kelleen at the bank to sign over all accounts. Meeting Friday March 30th at 10 am.

New Business
Kris and Pamm discussed the NHC/FOL book project. A letter of agreement was signed by both parties involved. Pamm is applying for a grant from Visit Bucks County. Discussed becoming a marketing partner with them. After research by Lawrence and discussion,
Lawrence made the motion to have the Friends organization become a marketing partner with Visit Bucks County if no cost to the Friends. If small cost is required, Pamm will reimburse the FOL.
Jackie seconded the motion. All voted in favor.

Finances
Balance as of this date is $7,866.13
Lawrence stated insurance must be paid at the cost of $503/year.
Lawrence made the motion to renew our insurance to Selective with Pidcock.
Elizabeth seconded the motion. All voted in favor.

Membership
Kris stated there have been two renewals and two new members since last month. Discussed postcards which were ordered, and Karl will write personal note on back which will then be copied to all postcards. Kris will try to print and if unable will take to Staples.

Bylaws
Held discussion on changes Karl made to by laws. Decision was made to make changes, email new by laws to board members and vote at annual meeting on April 11th.

Events
Kelleen discussed the fundraiser for the Taste of New Hope event. With the help of Pamm, she has acquired raffle baskets. She is hoping to obtain a total of twenty baskets. Also, will hold a 50/50.
Kris and Jackie volunteered to help at event.

Kelleen then discussed a new idea for a fundraiser, The Bliss of Reading. Local business will donate percentage on specific evenings in the summer. Kelleen will get a letter of agreement from the business, Bliss, located on Bridge St. in New Hope.

Kris made the motion for Kelleen to proceed with the proposal.
Lawrence seconded the motion. All voted in favor.

Connie Hillman, Library Director
Karl asked Connie to speak about several different topics.

National Volunteer Month – A celebration will be held at the library on April 26th at 6pm. The FOL will be amongst honorees. There will be food and drink. All invited.

Keystone Grant

The keystone grant is for capital improvements. It is a matching grant. Connie would like to replace all the shelving in the children’s department, since it was not upgraded during the renovation. She requests that the Friends organization match her request of $9,000. She will write the grant and the New Hope Borough submits the grant. She needs a commitment from the FOL.Application is due end of July, forms filled in February if grant is awarded. Have 18 months to use grant money.

After much discussion about raising and committing to this amount of money and the deadlines needing to be met, Karl made the motion that the FOL will commit to raise $9,000 to match the Keystone Grant, so the library can replace all the shelving in the children’s department no later than October 2020.
Kris seconded the motion. All voted in favor.

Centennial Committee Update
Lawrence updated us on the June celebration. FOL will have a table with brochures, membership forms, etc. Possibly free books. Need help to man table from 2-5pm.
He stated the library board’s cost for event exceeded their budget and requested FOL pay for the magician and juggler at a cost of $300. Discussion held on whether we should take from our budgeted ‘programs’ money.
Lawrence made the motion to give the Centennial Committee the $300 for the magician and juggler for the June 3rd event. This would count towards the library programing funds we give in July.
Carol seconded the motion. All voted in favor.

Book Sale
Kelleen described A-space and will look into it. Charlie spoke to owner of building on E. Mechanic St. Finding out times for use. The owner of the property under investigation indicated that she was open to the possibility of our using the property IF she discovered in her discussion with the Real Estate Agency that there were no active potential renters that emerged while she was away.. Month of May for possible sale. Need committee.

Community Calendar
No update.

Annual Meeting
New Hope Borough Community Hall on April 11th from 5:30-7:00pm.
Vote on by laws. Supply refreshments. Kris will bring cookies, Kelleen veggies, Elizabeth savory.
Kris will check supplies for drinks, etc. Possibly purchase water, lemonade, ice tea.

Meeting adjourned
Karl made the motion to adjourn at 6:47pm. Lawrence seconded the motion. All voted in favor.

FOL BOARD MEETING FEBRUARY 14,2018
CALL TO ORDER AT 5:01PM
IN ATTENDENCE:
Board Members: Charles Huchet, Karl Varnai, Elizabeth Varnai, Kristin Reilly, Lawrence Booth, Kelleen Gebler, Lawrence Booth, Jackie Smedley, Annette Cseri and Neil Gallagher.
Also in attendance: Kathy Meier, Pamm Kerr and Carol Taylor (Library Board)

ACCEPTENCE OF MINUTES:
Elizabeth made the motion to accept minutes from January 10,2018 as written.
Kris 2nd. All voted in favor.

CENTENNIAL EVENT – JUNE STREET FAIR
Charlie requested a discussion on a previous motion made at last board meeting, describing a misunderstanding between our board and the Centennial committee on FOL participation. Also, the committee requesting the possible use of money for some other need.
Kris made a motion to discuss the $1,000 we had previously designated for the June street fair.
Elizabeth 2nd. All voted in favor.

A discussion was held on the misunderstanding of the FOL co-sponsoring the event. Also discussed the use of the $1,000 and whether to rescind the previous motion. After a lengthy discussion it was decided to rescind the motion of giving $1,000 to the library for the street fair.

Elizabeth made the motion to rescind the previous vote for the $1,000 that was designated for the Centennial committee’s event. The old motion stated, “Lawrence made a motion to work with the Centennial Committee to co-sponsor the June 3rd event with a maximum FOL budget of $1,000. Carol 2nd the motion. All voted in favor.”
Karl 2nd the motion to rescind. All voted in favor.

PARTIAL BY-LAW REVISION VOTE
Lawrence made the motion to change Article V. Section 1 – Board Role and size from 9 members to 15 members. Elizabeth 2nd. All voted in favor.

RENOMINATING OF NEW BOARD MEMBERS
Karl made the motion to nominate Jacqueline Smedley and Annette Cseri to the FOL Board.
Elizabeth 2nd. All voted in favor.

NEW BUSINESS
Kelleen introduced a possible new event to raise funds. The event, by the Greater New Hope Chamber of Commerce called Taste of New Hope, is to be held at the New Hope Winery on May 2, 2018 from 6-9:30. The Friends were offered the opportunity to sell tickets to raffle baskets and run a 50/50.
Discussion was held on the benefit of doing this and the work involved. Pamm, Kris, Jackie and Annette offered to help.

Lawrence made a motion that we actively participate in The Taste of New Hope event.
Neil 2nd. All voted in favor.

Kelleen will fill out a proposal for the event and present at the next board meeting.
Kris will send blank proposal form to all members.

COMMUNTIY CALENDAR
Kris stated that Laura Kent had contacted Pamm, who in turn told Laura that Kris Reilly would be the contact.
The new community calendar has not gone online yet.

REOCCURING BUSINESS
Finance
Lawrence stated our balance as of 1/31/2018 was $7,248.94. He also discussed his ongoing work on the 990 forms for taxes. He mentioned an attachment he had sent with an email on donating to the PCBL organization. We pay a fee of $125 a year to be a member. They review and file our taxes.
A discussion was held on how Kathy inputs info into Excel to keep track of our finances. Kelleen, who will become treasurer, wondered if Quickbooks could be used. Kelleen will transition into the position.

Centennial Committee
Lawrence will be meeting with them again on February 20th. Discussion was held on Spelling Bee, June street fair, etc. and how the Friends could help. Kris suggested a table at the event to acquire more members, possibly have a free activity for children. Lawrence will ask at meeting.

Spelling Bee
It is scheduled for November 1st. We are expected to arrive at 3pm to start setup at High School.
Next meeting for the committee is March 1st at library.

Membership
Karl stated we have 91active members. Need a new membership committee leader. Also have to start sending out renewal letters again. Was suggested by Lawrence to send emails from our own email to our personal contacts to get new members.

Raffle Baskets
Kris stated we made $365 on the Bee Healthy in 2018 basket. The new Magic of Music basket is on display at library. Talked again of displaying and selling tickets at Ferry Market.

New Hope History Book Project
Kris discussed the book and the progress of working with the New Hope Celebrates organization. It was brought to her attention that she should acquire a letter of agreement. She will compose a letter and get it signed by herself and a board member of NHC.

BY-LAW REVISIONS
Karl began the discussion on the changes needed in the bylaws Article V and Article IX.
Article V: Board of Directors and Officers (REVISED)

Section 1- Board role and size
The business, property, and affairs of this organization shall be managed by the Board of Directors (hereinafter known as “ the Board”. The Board shall have up to 15, but not fewer than 4 members.

Section 2- Officers
The Officers shall be as follows: President, President Elect, Secretary and Treasurer. The Board may elect additional auxiliary non-voting positions (i.e. Assistant Secretary, Assistant Treasurer, etc.) and may assign additional duties to these positions as it deems appropriate.

Section 3- Terms
All board members shall serve two-year terms but are eligible for re-election for up to five consecutive terms.
Officers shall serve two-year terms but are eligible for re-election for up to three consecutive terms. The President and Treasurer shall be elected in even numbered years and the President Elect and Secretary shall be elected in odd numbered years.

Section 4- Elections
New directors and current directors, shall be elected or re-elected at a scheduled monthly meeting by a two thirds majority vote of the Board Members.
New officers and current officers shall be elected or re-elected at a scheduled monthly meeting by a two thirds majority vote of the Board Members.

Section 5- Resignation or Removal
Any Board member may resign by submitting a resignation letter to the President of the Board. A Board member may be removed by an affirmative vote of the two-third of the entire Board.

Section 6- Executive Committee
The Executive Committee of the Board of Directors shall consist of the officers and two other members of the Board designated by the President. The Executive Committee shall meet at the discretion of the President.

ARTICLE IX: QUORUM

Deleted amendment
Voting on motions by email
Discussion was held on all the changes and whether we could change all at this meeting. After a lengthy debate it was first decided to table everything until the next meeting, but then was decided to make a motion to accept some of the changes.
Kris made the motion to accept the changes on Karl’s submission as follows, Section 1, Section 2, Section 4, Section 5, reinsert Section 6 from original bylaw (Emergency Vacancies) and delete Section 6 (Executive Committee) completely. Will discuss Section 3 (Terms) in further detail at next meeting. There is no electronic voting allowed. Lawrence 2nd. All voted in favor.
Lawrence stated that the bylaws should be posted on our web page.
SWARM NEW HOPE FUNDRAISER
Elizabeth discussed fundraiser that was brought to FOL’s attention by a business in town called, Swarm. This business holds a yearly fundraiser for a non-profit and this year they asked The Friends organization. They are selling merchandise from a company called “Out of Print”. This is also a non-profit that advocates literacy. Swarm will donate $1.00 for every item they sell of this company’s merchandise. Send the money directly to our PayPal account monthly.
Lawrence made a motion that once a letter of agreement is created we would move forward on the Swarm proposal. Jackie 2nd. All voted in favor.
Swarm will also offer 10% off sale items to anyone showing a FOL membership card or a library card.
PRESIDENTS RESIGNATION
Charles Huchet submitted his letter of resignation to the board as President and relinquished his position to President-Elect Karl Varnai. He will stay on as a board member.
LIBRARY BOARD LIASON
Carol Taylor thanked the FOL for the $23,000 in donation made to the library in 2017.
She also stated that we should not be concerned about fundraising conflicts with the library board this year because of any Centennial events.
BOOK SALE DISCUSSION
Karl asked that everyone start looking for possible sites in town to hold a book sale. Kris stated there is empty storefront where Burrito Grill was located.
Meeting was adjourned at 6:59 pm.
Next meeting is March 14th at the Borough Community Hall.

FOL BOARD/EVENT MEETING JANUARY 10, 2018
CALL TO ORDER AT 6:08PM
IN ATTENDENCE:
Board Members, Charles Huchet, Karl Varnai, Lawrence Booth, Carol Spencer, Kristin Reilly, Kelleen Gebler. Also in attendance, Paul Spencer, Jackie Smedley and Pamm Kerr.

ACCEPTANCE OF MINUTES:
Karl made the motion to accept the minutes from December 13, 2017 as written.
Lawrence 2nd the motion. All voted in favor.

BY LAWS:
Discussion held on the change to Article 5 for the number of elected directors from 9 to 15.
After this discussion, Charlie made a motion to increase the board members from 9 to 15. Karl 2nd the motion. All voted in favor.
After this procedure it was discussed to nominate and vote on the two new potential board members, Jackie Smedley and Annetta Cseri.
Kris made the motion to nominate Jackie Smedley to the FOL Board.
Carol 2nd the motion. All voted in favor.
Kris made the motion to nominate Annetta Cseri to the FOL Board, who was not present at this meeting.
Carol 2nd the motion. All voted in favor.

SPELLING BEE EVENT:
Charlie discussed the event and what was requested of the Friends organization. Handed out a list of committees. It was requested that the Friends be the heads of the committees and recruit volunteers.
Several members volunteered for some of the committees. Kris Reilly, Jackie Smedley, Pamm Kerr, Kelleen Gebler, Lawrence Booth and Charles Huchet. A meeting will be held on Thursday January 18 at 5pm at the library. This meeting is open to anyone.

CENTENNIAL EVENTS:
Centennial Street Fair to be held on June 3rd from 2-5pm. Free to the public. Library board has gotten tentative approval for Ferry Street road closure. They are requesting that the Friends organization co-sponsor the event. Friends would help fund this free event. Library board has allotted $1,000. Free ice cream and cake will be supplied. Karl stated he would personally donate the LHS band for the event. We should consider the possibility of acquiring street vendors who would pay for spots.

Lawrence made a motion to work with the Centennial Committee to co=-sponsor the June 3rd event with a maximum FOL budget of $1,000.
Carol 2nd the motion. All voted in favor.

Finances:
Lawrence stated that the balance of the 2017 wish list had been paid. The amount of $2,338.94 for computers and children’s tablets was issued to the library. He also had issued a check to Connie Hillman for $2500 on Jan. 3rd for adult programming. We have approximately $7,000 in our account.
The security check (#249), that was written to Paul Bagoon for the use of his building for the book sale was returned and shredded.

RAFFLE BASKETS:
Kris discussed the basket presently at the library and the two upcoming baskets. The discussion was brought up about selling more tickets outside of library patrons. The use of social media and online sales.
The possibility of selling at Ferry Market was discussed. Karl will contact the manager. Kelleen stated she would be willing to sit with the basket. Was also discussed on giving blocks of tickets to board members to sell.
Karl will take basket to his Four Crows gig and sell tickets.

BOOK SALE:
Discussion held on whether to have a 2018 book sale. The month of May was chosen as a possibility, because of the conflict of the Spelling Bee event. Labor Day was also mentioned as an alternative time based on our past experience. Kris recommended a two-weekend collection and a 10-day selling period to increase the number of books and sales.
Charlie will contact Allison Kingsley on the use of available locations on Main Street.

Karl stated that we collected $10 on the ongoing book sale at Four Crows and more books were needed.

BOOK PROPOSAL:
The book proposal presented by Pamm Kerr and Kris Reilly was discussed in detail. Kris handed out the minutes from the meeting they held with Dan Brooks of NH Celebrates. This book would be worked on in 2018 with a projected publishing date of 2019. This would be co-sponsored by the New Hope Celebrates organization and does not call for any outlay of funds from the FOL. The FOL would split the profit with the co-sponsor. After discussion, Kris made the motion to go forward with the book, The Gay History of New Hope”. Neil 2nd the motion. All voted in favor.

LIBRARY BOARD PLANNING MEETING:
Karl attended this meeting and handed out the notes he took;
Notes from the NH & S Library Board Planning Session meeting Jan 6 2018
Financials
The library was able to operate in the black last year due to its effort in fund raising and FOL, state, county, NH and Solebury contributions, and interest off of their endowment.
Their main goal is to increase donations to a level where extra fundraising will not be needed to pay expenses. If they can maintain or increase their annual contributions and fundraising, this could be realized by 2025.
PA Forward Initiative
Connie, in conjunction with other libraries, has put together an initiative to highlight what services the library provides, elaborating on the needs of the community. This will be used to promote library funding in New Hope and Solebury. The library needs the funding level from the townships to demonstrate support to the state to obtain maximum available funding from them.
Strategic Plan Update
Connie gave a summary of the progress to date on the strategic plan. One major effort, the online Community Calendar, has been temporarily put on hold, since this effort was taken up by the New Hope Borough. The calendar is almost complete, and we should contact them on how to enter events. It will be limited to NH Borough entries.
I will have a full update at our next meeting of the other items on the strategic plan.
Board Committees Updates and Goals for 2018.
The library board has established six committees for 2018: Marketing, Development, Finance, Centennial, Governance, and Strategic Planning. Each committee has a board member chair and defined goals.
Marketing Committee (Chair: Liz Jordan)
A new LOGO has been developed for the library which they will use for all their communications. The emphasis is to standardize format, color, choice of words. Liz was interested in working with the FOL to incorporate their theme. The new library colors are heritage plum and bright blue. The board hoped that the FOL would incorporate the branded library logo and color scheme.
Contact: Liz Jordan – lizjordannh@comcast.net
Development (Chair: Beth Houlton)

Growing pool of major donors
Events
Read-a-thon, being kicked off , 1/19 – 28 , is the chair

Finance (Chair: Ron Cronise)
Spelling Bee (Chair: Polly Wood) Targeted for Oct 11. Polly asked that the FOL help by enlisting committee heads. Contact her as soon as possible.
Municipalities, Ron Cronise will be meeting with NH and Solebury to promote the library and educate on what it provides and needs. He and Connie will use the PA forward initiative as backup information.
Centennial Street Party (Chair: Polly Wood)
The event is slotted for June 3 with part of Ferry St closed for the street party. Polly needs FOL support and we will communicate how. I propose with personal funding in the name of the Friends to have the LHSB band provide music. The FOL could pay for an ice cream truck.
Governance Beth Houlton
I asked the board to consider in their plans extended operating hours for the library. I proposed that they look into getting the word out about the library in the Bucks County Herald and that the FOL might fund this effort. They will review this idea.

MEETING PLACE:
Discussion was held on where to hold our monthly meetings. Pros and Cons of library, private residences and the borough’s community hall.   Lawrence stated we should always hold our meetings at library. Charlie said we have the opportunity to use the borough hall with no charge except parking cost. He will submit the 2nd Wednesday of the month at 5pm as our requested day. As of this meeting we will hold them at the library at 5pm instead of 5:30pm.

CHAMBER OF COMMERCES:
Kris brought up the fact we had paid for a membership in July 2017 and it was not updated on the Greater New Hope Chamber of Commerce site. Lawrence stated he issued another check to them for 2018. He will look into our membership. Did not join Delaware River Towns Chamber of Commerce as of this meeting.

BYLAWS:
Discussion on the terms of board members and officers.
Discussed terminology used.
Lawrence made the motion to change Vice-President to President Elect immediately in the bylaws. Neil 2nd the motion. All voted in favor.
Electronic voting was discussed.
Lawrence made the motion to eliminate any electronic voting at this time. Karl 2nd the motion. All voted in favor.
The necessity of term limits was discussed. Karl suggested these changes for review and discussion at our next board meeting;
Article V: Board of Directors and Officers
Section 1- Board role and size
The business, property, and affairs of this organization shall be managed by the Board of Directors (hereinafter known as “the Board”). The Board shall have up to 15, but not fewer than 4 members.
Section 2- Officers
The Officers shall be as follows: President, President Elect, Secretary and Treasurer. The Board may elect additional auxiliary non-voting positions (i.e. Assistant Secretary, Assistant Treasurer, etc.) and may assign additional duties to these positions as it deems appropriate.
Section 3- Terms
All board members shall serve two-year terms, but are eligible for re-election for up to five consecutive terms.
Officers shall serve two-year terms, but are eligible for re-election for up to three consecutive terms. The President and Treasurer shall be elected in even numbered years and the President Elect and Secretary shall be elected in odd numbered years.
Section 4- Elections
New directors and current directors, shall be elected or re-elected at a scheduled monthly meeting by a two thirds majority vote of the Board Members.
New officers and current officers shall be elected or re-elected at a scheduled monthly meeting by a two thirds majority vote of the Board Members.

Kris brought up that we never notified general members of changing the bylaws. It was discussed in detail.
Karl made the motion to send an announcement to all current members stating changes will be made to the bylaws and voted on at our next board meeting in February. Kris 2nd the motion. All voted in favor.

Meeting was adjourned at 8:57pm.
Next meeting TBD.

FOL BOARD MEETING DECEMBER 13, 2017
CALL TO ORDER AT THE DUBLINER AT 7:00PM
IN ATTENDENCE:
Board Members, Charles Huchet, Kris Reilly, Karl Varnai, Elizabeth Varnai, Carol Spencer, Kelleen Gebler, Lawrence Booth, Ricki Fisher and Neil Gallagher, Also in attendance; Pamm Kerr, Paul Spencer and Polly Wood.

ACCEPTENCE OF MINUTES:
Karl made the motion to accept minutes from November 8, 2017 as written.
Neil 2nd the motion. All voted in favor.

ANNOUNCEMENTS:
Charlie and Kris will attend a meeting on December 27, 2017 at Borough Hall to hear about a new community calendar to be created for non-profit organizations to post their events.

OLD BUSINESS:
Charlie handed out changes he made to bylaws to be discussed and voted on at next meeting in January.

REOCCURING BUSINESS:

Finances:
Lawrence stated bank statement sent in email is incorrect. Will resend complete statement by Saturday. Lawrence and Kelleen will start the 990 forms for taxes in January/February 2018. Will start transitioning her to treasurer.
Lawrence stated he is still waiting for the invoices for computers, children’s tablets, etc. to fulfill our obligation for the 2017 wish list we agreed on.
Kris brought up the topic of the chambers of commerce for both New Hope and Lambertville. Explained that she realized the FOL had never rejoined the Greater NH Chamber of Commerce in 2017.
Discussed benefits of rejoining New Hope’s and also joining The Delaware River Towns Chamber of Commerce.
Karl made the motion to rejoin the Greater New Hope Chamber of Commerce.
Neil 2nd. All voted in favor.
Kris made the motion to join the Delaware River Towns Chamber of Commerce.
Neil 2nd. All voted in favor.
After discussion an amendment was made to both motions that Lawrence would fill out applications and join on January 1, 2018.
Gaming License:
Lawrence made a motion to renew our small business gaming license in Pennsylvania for 2018 at a cost of $125.00. Neil 2nd. All voted in favor.
Centennial:
As the liaison to the committee, Lawrence discussed what is happening with the plans for 2018 for the Centennial and where our organization can advocate the library.
A celebration for top donors and contributors to be held at The Salt in New Hope tentatively in September 2018. Finding sponsorships for the celebration. Approximate cost $3400 with 50 people maximum.
Already received a $1,000.00 donation from a Real Estate company.
Other events discussed were a block party for the community in June 2018. Block a portion of Ferry Street. Get street vendors. Have cake and ice cream. Approximate cost of $1000.00. Possible sponsor could be FOL.
Membership:
No new members. Discussed sending out personalized renewals in January.
Book Sale:
Kris discussed the pros and cons of holding a pop up book sale again. She said it is too much work involved for only 3 days of selling. Also, not over a major holiday weekend like Thanksgiving. Stated we should find a spot and hold a sale over a two-weekend minimum. Quantity of books makes a huge difference in sales. Need more than one collection day.

Raffle Basket:
Kris stated that we did not make as much money as we had hoped for considering the value of the basket.
Need to have board members sell tickets outside of the library to drum up sales. New basket will be available the first week of January to pull in February. Tentatively called “A Healthy New Year”.

NEW BUSINESS:
Spelling Bee: Polly Wood from the Library Board spoke at length about the major fundraiser for next years Centennial. A spelling bee. Looking to be held early October 2018 on a Thursday evening. No possibility of Playhouse, so looking at high school. Looking for approximately 20 teams at 3 people each with an admittance fee of $150.00. Each team would be asked to possibly raise money also. New Hope Borough Council is first team.
Get businesses, organizations, etc. There will also be a cover charge at door.
Need an emcee. Will possibly look for someone famous.
There will be a need for many different committees, such as program, advertisers, decorating, production, raffle baskets, 50/50 raffle, bake sale, Word List, judges, volunteers for setup, at door and cleanup.
Discussed involvement of our organization. Currently committee has 8 members. Charlie will be liaison to Polly. Pamm volunteered to sell advertising for the spelling bee.
Get teams from NH and Solebury first then possibly Lambertville. More information will be forthcoming in the near future.

New Board Members: Present at January meeting after Bylaw changes are voted on.

Location of Meeting: Discussed different locations. Charlie will investigate the use of borough hall, Kelleen will investigate the use of her place of business and Lawrence will investigate the use of real estate office space used in the past. Kris will ask Connie about the possibility of staying after hours and FOL paying overtime.

Book Proposal: Pamm presented a handout for our newest book proposal to be published. Will work with Retrospect on this project.
Kris made the motion to allow Pamm to proceed with the ‘Gay History of New Hope’ and to bring it to the full event meeting in January. Kelleen 2nd. All voted in favor.

NEXT MEETINGS:
Event/Board Meeting to be held on January 10th at 6:00pm at Carol and Paul Spencer’s home.

Meeting adjourned at 9:06pm.

FRIENDS OF THE FREE LIBRARY OF NH & S BOARD MEETING
NOVEMBER 8, 2017
7:00PM

Call to Order at 7:00pm
In attendance: Charles Huchet, Karl Varnai, Elizabeth Varnai, Carol Spencer, Kris Reilly and Neil Gallagher.
Also non board members: Kathy Meier, Pamm Kerr, Paul Spencer and Carol Taylor (Library Board)

Acceptance of Minutes:
Kris made the motion to accept the minutes from the board meeting of October 11, 2017 meeting.
Karl 2nd the motion. All voted in favor.

Formal Approval of Security deposit for Book Sale Space.
Since was approved through email, Charlie wanted it in the minutes.
Elizabeth made the motion to approve a $300 security deposit to Paul Bagoon of Over the Bridge LLC for the use of his space at 43 N. Main Street New Hope, Pa 18938 from November 16th to November 30th for the Friends Pop-up book collection and sale.
Carol S. 2nd the motion. All voted in favor.

Announcements
Charlie gave the floor to Kathy to bring up her concerns about the book sale.
Kathy explained that she had researched our last several meetings minutes and found that no formal proposal
had been submitted for this book sale and a vote was never held by board members.
After much discussion on this oversight, the board decided to include a motion in these minutes.
Karl made a motion to hold a book sale on November 24th through the 26th at 43 N. Main St. New Hope, Pa 18938
Neil 2nd the motion. All voted in favor.

Kathy then brought up the subject of voting through email. She submitted papers that showed that it is illegal in the state of Pennsylvania to vote through email. There was general agreement that email is a poor way to make decisions and confusing.
There was a discussion on ways to vote that did not involve meeting as a group. Messenger, conference calls, etc.
Discussed changing by-laws in December since email voting is in by-laws.
Kris brought up the lack of timely responses by some board members on matters discussed through emails.
It was also discussed that reading the chain of emails would cause less confusion. Some board members do not read all previous emails before interjecting changes or opinions.
Charlie agreed to draft a discussion for the next board meeting.

Finances
Since Lawrence had sent out the financial statement in a previous email, Carol made a motion to accept the finances as seen. Karl 2nd the motion. All voted in favor.

Membership
Karl talked about the success of the personal approach in retaining members.
Kris brought up the possibility of a newsletter printed out and distributed at the library.
Also mailing to members.

Signage for Recognition
Pamm again brought up the possibility of a sign on the elevator that explained the differences between the fundraising of the library board and the Friends organization. Karl asked Pamm to write up a proposal for this. Discuss later.

Second Century Committee
Tabled this discussion until next meeting.

Annual Book Sale
Sale was discussed by Carol and Kris. Scheduling, setting up location, etc.

Wish List Discussion
The discussion for a wish list or not was discussed in lengthy detail. Karl does not agree with the wish list concept. Karl suggests that the FOL send money to the library and the board and director can decide how to spend the money with the restriction it should be for discretionary items.
Kathy brought up that at the meeting with other Friends groups work with the library board and agree without a lot of trouble on what the FOL money should be used for what is needed- library discretionary items like programs, capital needs and operations money often for staff.
Have a goal- Discussed using our money for operational costs if we so choose. No line item though.
We discussed the possibility of using our funds for extending the hours of the library. Possibly even Sunday hours.
The general agreement is that goals are important for fundraising. We agree it needs to be flexible and should be developed through a collaborative process between the two Boards and the Library Director.
It should include clear goals. It should not be viewed as written in "concrete" but as a flexible plan that can be adjusted through the year as priorities may change. There should be a mechanism for its regular review and updating by the 3 parties working together. There should be more detailed reporting on certain expenditures, e.g. actual cost of adult programs and the attendance.
Charlie agreed to try to develop a list of good communication principles for discussion and finalization. Possibly start an ad hoc subcommittee.
Karl proposed that our central overarching goal should be "How to improve the Library Experience."
Carol Taylor would discuss with her board the need and possible extension of library hours.
Start with a wish list and work from there. Carol Taylor will discuss with library board about writing up a wish list.

Relocation of board meeting
Charlie wanted to bring up relocating our monthly meeting to a different location than the library.
He will check the Dubliner for a possibility.

Next Board Meeting is Dec. 13th at 5:30pm at library.

Meeting adjourned at 8:58 pm

FOL BOARD MEETING on OCTOBER 11, 2017
CALL TO ORDER AT 5:34PM
Attendees

Board Members – Charlie Huchet, Neil Gallagher, Kelleen Gebler, Lawrence Booth, Ricki Fisher and Kristin Reilly.
Also, Kathy Meier, Carol Taylor, Connie Hillmann, Pamm Kerr and Annette Cseri.

Ratification of new board member.
Through email communication, Lawrence made a motion to nominate Kelleen Gebler to FOL Board.
Kris 2nd the motion. All voted in favor.

Acceptance of Minutes
Kris made the motion to accept the minutes from meeting held on September 13, 2017.
Neil 2nd the motion. All voted in favor.

Announcements

Library Board Representative

Charlie presented Carol Taylor, library board trustee, as the new representative to our board.

Meeting with other FOL groups

Charlie and Kathy attended as representatives for our FOL organization. They discussed the meeting which was hosted by the Warminster friends group. Range of discussion was how they raised money and what groups gave to their libraries. Suggestions on gaining members. Events such as jewelry show, beer tasting, wine tasting, craft show, etc. Will possibly make this a yearly event.

Reoccurring Business

Finances

Lawrence stated he was unable to scan statements and would do so this evening and email them to all. The balance in our account is $10,053.83 as of this date. An outstanding bill of $58.15.
Charlie submitted a bill for a new flip chart and easel to be used at our meetings.
Charlie asked for an explanation on the term “outstanding invoices” from previous meeting. Lawrence explained it was for items not yet purchased from our wish list commitment.
In depth discussion was held on disbursement of funds by putting a line item on library’s yearly budget. Lawrence stated that the district consultant made clear that the Friends donations should never be a line item. Suggested a placeholder not a line item. Discussion held on a “minimum amount”, Ricki did not want us obligated to a minimum. Connie stated it would not be a given or obligation if we gave an amount to the library board. Kathy read what we have given to the library in the past.
Was discussed to give Connie and the library a minimum of $2500 in January 2018 for adult programs, with an additional $2500 at a not yet designated later date.

Lawrence made the motion to write a check for $2500 on Jan. 1, 2018 for adult programs. Neil 2nd the motion. All voted in favor.

Lawrence discussed the need for Advocacy. He talked about the possibility of putting PR in the Herald newspaper during the Centennial in 2018. The friend’s organization would sponsor this at a cost of approximately $4,000. The discussion was tabled, since the library trustees have not yet okayed the potential ad program.

Membership

Kris stated we had 5 new renewals since last board meeting. No other news

Book Sale

Lawrence stated he has gotten the go ahead from Susan Atkinson to use her residence for the planned book sale.
Kris stated she would send an email to all members who said they would volunteer to see who would be available to work either collection or sale. She would do this before we go ahead with the sale.
Need to hold a planning meeting. Kris will email a date.

Centennial Committee

Lawrence discussed the meeting on Oct. 13, 2017. Here are minutes from that meeting. Lawrence also stated they were talking to Hotel du Village about a possible Gala, with a VIP preparty at the Saltbox with a speaker. Cake and Ice Cream social in July to be held at possibly the high school.

Committee is asking the friends to help with events. Do some advertising. Gene talking to Bridget at the Herald. Will FOL help pay for advertising. Lawrence wanted to make a motion to allot $4000 for advertising, but after discussion this was tabled to a future date.

Second Century Committee Meeting Notes
October 3, 2017
1. Review notes from last meeting and update accordingly
2. Discuss fundraising event at the Salthouse
Choose preferred month/date (I will then ask Steve if this timing works)
Appoint person to oversee event
Salthouse is not the best venue for a larger event unless we use a tent outdoors. Perhaps something at a bigger venue. Maybe have a small pre-event at the Salthouse especially if we can get a known personality to meet with big donors first. Lawrence will talk to Frank Critella at the Logan to see if we could do something there. September looks like a good month perhaps on a Thursday.
3. Discuss board member past/present event idea – Beth
This could be just a general invite to come after a board meeting. We could also include a handwritten note with the September event mailing inviting them to come and then mention them at the event.
        Lawrence is going to make a list of past board members. We could also list these people in the paper thanking them.
4. June event Chairs? Susan is not interested in chairing this event. Beth is talking to a couple of other people. This would probably be the first week of June sometime.
                    5. Library activities – Connie
        Connie talked to Pamm Kerr about the one book, two towns idea. This would probably be in the fall.
6. Marketing – Gene
Gene spoke with Bridget about putting something in the paper every week about the library and Historical Society. It would go on the website and in social media. It would be presented as a partnership with the Herald. DeeDee could be our point of contact with the Historical Society and Charlie could be ours. Polly will talk to Jacqui to see where this stands and when the exhibit will be taking place. The two organizations need to work together to come up with a photograph every week to put in the Herald.
                   7. FOL – Lawrence
Tentatively, Lawrence thinks the FOL might be able to provide $4,000 for advertising. This could impact how much they contribute to the library for other programs. They have a meeting next week. Lawrence would also ask the FOL for $5,000 for programming for the library as well as the $4,000 for advertising.
                  8. Community Involvement
        Polly and Carol will talk to New Hope Council and Solebury township.
Jacqui will talk to DeeDee and Charlie.
Lawrence will talk to Frank regarding the Logan Inn. He will also speak to the FOL about contributions.
Beth is looking for Chairs for the June event. She will research and see ifMarty Moss-Coane could come to our pre-party at the Salthouse.
Gene is finalizing the logo.
Our next meeting will be Monday, October 23 at 5:30.

Reading Railroad

Discussion held on different options for the event. Several board members felt the price was too high.

Would we have to pay authors?Have guest readers or local theater students instead of authors.
Charlie suggested Kelleen pulling together a committee to help.
Kris made a motion for Kelleen to go forward with the Reading Railroad proposal.Neil 2nd. All voted in favor.

Writer’s Salon

Pamm stated it was not “dead” but still possible. Kris stated she would not have time to help since she has the raffle basket and book sale obligations. Was put on back burner for future possibility.

Meeting was adjourned at 6:58 pm.
Next FOL Board meeting is November 8, 2017 at 5:30 at the library.

FOL Board Meeting
September 13, 2017
Call to Order @ 5:34pm
Attendees

Board Members – Charles Huchet, Karl Varnai, Elizabeth Varnai, Carol Spencer, Kris Reilly, Neil Gallagher, Ricki Fisher and Lawrence Booth. Also, Pamm Kerr, Paul Spencer and special guest Kelleen Gebbler.

Acceptance of Minutes

Carol made the motion to accept minutes from meeting held on August 9, 2017.

Karl 2nd the motion.
All voted in favor.

Kris brought up the Minutes from the special meeting on May 24th that were never accepted by the board. After a discussion, Kris made the motion to accept the minutes from May 24, 2017 as written.

Elizabeth 2nd. And all voted in favor.

Finances

Lawrence stated as of August 31st we have $8,982.31 in our account. Today he received an additional $650 in member renewals and raffle ticket sales, which will bring total to $9,632.31.

Also stated there was one outstanding check for approximately $30.
He also informed the board that there are outstanding invoices for the previously approved wish list items with an approximate value of $3,000.

Announcements

Charlie stated that the follow up meeting with board members and Beth Houlton would be discussed at the monthly meeting held with Charlie, Karl, Kathy, Beth and Jacqui on Tuesday Sept. 26th.

Charlie brought up the email we received from a “Friends” group for an ad hoc meeting with other friend’s groups in Bucks County. This would be an area friends luncheon hosted by Warminster’s Friends organization, where we would share ideas on successful events, disbursement of money, etc. Charlie will attend.

Reoccurring Business

Finances and Disbursement of funds to Library.

Lawrence brought up a conversation he had with 3 library board members. A discussion was held on using our funds to advertise in a newspaper the offerings of our library. We would be spending our funds to advocate for the library and in doing so create a better understanding of what our library offers and what the Friends organization is. Approach the Library with this idea. No work for Connie. Get permission to proceed. Cost was discussed.

Lawrence Booth made a motion to create an outline for the library trustees to entertain the idea of a joint advertisement for the library.
Karl 2nd. All voted in favor.

Possible New Board Member

Kelleen Gebbler was brought to the table to discuss her becoming a member of the Friends and then a new board member. She discussed her personal life and business background. After the discussion, Charlie gave her the opportunity to think about it. She would contact him through email.

Membership

Karl sent out 70 personalized cards to members who did not renew.
As of today, we received 8 renewals. Need to hold a membership meeting. No date set.

Book Sale

Discussion held on possibly getting a spot in the new Ferry Market building.Charlie will pursue.
Ask Susan Atkinson about a possible future date and for the use of her home.

Final on Revolution War Bus Trip – next meeting.

New Business

Discussed a board member joining the Centennial Committee.

After discussion, Karl made the motion to appoint Lawrence Booth to the Library Board Centennial Committee.
Neil 2nd the motion. All voted in favor.

Wiseman film idea – Charlie introduced the idea of a possible collaboration with the Acme Screening Room in Lambertville, NJ. Wiseman did a documentary on the NY Public Library. Charlie sent an email to Polly Wood. Perhaps we could sponsor this film for the Centennial next year as a fundraiser. Maria Pon Dorian may be a possible resource. To be discussed by Centennial Committee.

Master Gardener – Since Ricki Fisher is a master gardener, she brought up the idea of asking the Buck’s County master gardener to be at events as an extra to answer questions. Discussion was held on whether we could hold an event based on flowers, plants, etc. Discuss further at event meeting.

Event Meeting
Was discussed to hold an event meeting since no events other than raffle baskets are scheduled. Meeting will be October 4th at 5:30 at Library.

Next Board Meeting is October 11th at 5:30pm.

Meeting adjourned at 6:57pm.

Friends of the NH & Solebury Library
Annual Meeting/Board Meeting
August 9, 2017

Attendees
Board Members, Charles Huchet, Karl Varnai, Elizabeth Varnai, Carol Spencer, Neil Gallagher and Kristin Reilly. Also; Kathy Meier, Marlene Clark, Pamm Kerr and Paul Spencer
Absent: Ricki Fisher and Lawrence Booth
Acceptance of Minutes: Charlie requested to change one word in section Meeting of FOL board and Library board members from “grievances” to “concerns”.
Neil made a motion to accept minutes as amended. Elizabeth 2nd. All voted in favor.
Announcements
Follow up to special meeting
Charlie discussed a meeting with Beth where she requested a follow up meeting where she would have a chance to respond to the concerns raised by the FOL board members.
Charlie would check dates for setting this meeting up, to be held at Carol and Paul Spencer’s home. A few dates were suggested and Charlie would correspond through email.
Reoccurring Business
Finances
Lawrence was not in attendance. Kathy said there is approximately $9,000 in our account. Discussed whether the wish list had been ordered and paid for. Kris agreed to speak to Connie.
Commitments
Karl and Elizabeth brought up the topic that we simplify donations to the library by a semiannual transfer of moneys. Money would be for enhancing the library experience. Only request would be an accounting of where the money was spent. No money to be put towards operating expenses.
Pamm suggested using the money we have for donating to the following year’s budget, so we would be a year ahead. Charlie said it would take the tension out of fundraising.
Karl will write up a motion and circulate to board members before next board meeting.
Events
The scheduling of our events and conflict with library events were discussed in depth. Lack of support from Library board was also discussed. Simplify our events. Distinguish between our events which have a fee, versus library events which are paid by the Friends organization and free to attendees. Pamm reiterated our function is to make funds to enhance the library and suggested we need a development director.
Membership
Karl showed the postcards that Kris had purchased to be sent to the non-renewals. Karl and Elizabeth will take care of sending out these postcards.
Discussed an annual drive which could possibly be right before the annual book sale. No set date on annual sale.
Have a membership meeting in the near future to discuss.
Book Sale
Not this year. Keep looking for sites. Pamm suggested Alluring Body’s unused storefront, if someone knew the owner. Charlie said his spouse might be able to contact owner.

New Business
Election of Board Members due to expiring terms.
Carol made a motion to extend the terms of board members, Karl Varnai, Elizabeth Varnai and Kristin Reilly another 2 years until 2019. Neil 2nd. Discussion to extend the terms to 3 years. Decided to discuss changing bylaws and vote later. All voted in favor.
Election of Board officers
The need for a new member to take Lawrence’s place as treasurer was discussed. Also, when was the secretary position filled?
Charlie proposed that we agree to hold off to January 2018 the election of board officers.
Rewrite Article 5 in bylaws as it applies to people presently on the board.
Find a treasurer replacement.
Vice President potential.
Pamm suggested we find a Development Director also.
Charlie will construct a letter to write to all past and present members.
Carol made the motion to have an interim term to extend the terms of the board officers, President, Vice President, Treasurer and Secretary until Feb. 28, 2018. Neil 2nd the motion. All voted in favor.
Meeting Adjourned
Karl made the motion to adjourn at 6:30pm. Carol 2nd. All voted in favor.
Next FOL Board Meeting is September 13, 2017

FOL BOARD MEETING MINUTES FOR JUNE 15,2017

In Attendance   Board Members, Charles Huchet, Karl Varnai, Elizabeth Varnai, Kristin Reilly, Carol Spencer, Lawrence Booth and Neil Gallagher. Also, Kathy Meier.
Acceptance of Minutes Elizabeth made the motion to accept the minutes from the May 10, 2017 meeting as written. Carol 2nd the motion. All voted in favor.
Special Board Meeting Minutes – Charlie requested to insert a sentence about the amount of money for the wish list before accepting these minutes.
Meeting of FOL Board and Library Board Reps   Charlie explained that library board members Beth Houlton and Jacqui Griffith requested a meeting with our board to discuss our concerns. Lawrence suggested a full board to board meeting. Charlie stated he felt that it would be a tactical mistake.
It was decided to hold a special board meeting on June 22nd at 7:00pm at the Spencer residence. Charlie will check with library board members to verify.
Annual Meeting   Discussion held on when we should hold the meeting and where. It was decided to skip a July board meeting. We would then hold our annual board meeting on August 9th with the regular board meeting. At the library at 5:30-7pm.
Finances Lawrence stated there is currently $12,214.04.
Discussion was held on the Poetry Salon money. Not sure of total amount made. Kris stated that Pamm had offered to continue to give the money from books sold to the “friends” if left on website. Kris has taken down all reference to the poetry book as of today.
Lawrence made the motion to put the sale of the book back on our website with buying information to go to Pamm Kerr until 12/31/2017. Neil 2nd the motion. All voted in favor.
Kris stated she would speak to Pamm for her agreement.
Lawrence brought up the subject of the deposit of the photo booth from the Masquerade ball. Base Entertainment will not return the $100.00 deposit.
Lawrence made the motion not to challenge Base Entertainment for the return of the deposit. Elizabeth 2nd the motion. All voted in favor.
Membership Kris stated 2 new members since last month. No new renewals. Seems to conflict with the Library Boards fundraising. Kris suggested postcards from Vistaprint. Cost would be minimal. Send to all that have not renewed. Karl will write up a short message. Kris will design and get approval before ordering.
Karl made the motion to go forward with the postcard idea. Neil 2nd the motion. All voted in favor.
Book Sale Kathy said there was nothing new to add except, books that were saved are stored at Susan Atkinsons garage. FOL gave candy from Pierre’s as a thank you.
Made $1,871 + 2 previous deleted books to Carol’s daughter.
Writer’s Salon Proposal Kris and Pamm submitted a new idea for a writers salon in September.   Other board members asked for it to be tabled until a future date.
Events Discussion
Our events and the conflict with the library. An in-depth discussion was held on co-existing with the library. A request to advertise our accomplishments. Possible pictures and news releases. Possible auxiliary board instead of a friends organization. Need to discuss each person’s point of view with the library reps.
Lawrence had spoken of a meeting he had with library board members where he had shared how we raised our funds and also suggested to the library board members when their terms were up that they come over to the Friends Board.
Holding an event meeting at end of August to possibly decide on events for 2018.
Joint Calendar Charlie will discuss this idea with Library Board before Kris does the work.
Bike Rack Kris brought up a discussion she had with Connie about the bike rack. Connie stated she would like to take care of acquiring it, since it had not been delivered as told by Karl. It was agreed to leave it to Connie to get the bike rack from NH Cyclery.
Bus Trip Send another email out with bus picture. Discussed paying museum, advertising and press releases.
Adjourn Elizabeth made the motion to adjourn. Charlie 2nd the motion. All voted in favor.
Future Meetings
Special Board to Board Meeting on June 22nd at 7pm
Board Meeting/Annual Meeting on August 9th 5:30-7pm at Library.

FOL SPECIAL BOARD MEETING MAY 24, 2017
Board Members in attendance; Charles Huchet, Karl Varnai, Kris Reilly, Carol Spencer, Lawrence Booth,
Elizabeth Varnai and Neil Gallagher.
Also in attendance; Kathy Meier and Paul Spencer
Meeting called to order by Karl Varnai at 7:06pm.

Friends Fund Disbursement to Library.
Discussion started with Karl going over his attendance to the Library Boards Meeting. Major discussion there was their funding drive. The Library Board needs to raise $100,000 annually to fill the budget gap left by inadequate state and local government funding. They are working on an endowment fund for self-sustainment. They are also concerned about raising funds to fill the gap of $8,000 in this year’s operating budget. Held discussions on how to make this shortfall up, like more events and extra fund drives, plus marketing the library to raise funds, like t-shirts.

Discussion then went to the Friends donations to the library. Neil brought up that Connie said she had not yet received the money for the shelving and STEAM kits we had previously approved. Lawrence stated he had given checks and would email everyone about that.

After a short discussion on funding the shortfall of $8,000 in Library’s budget, Lawrence made a motion to give the Library, $5,000 for their general operating budget. Neil 2nd the motion.
A discussion was then held on this motion. It was decided after all board members gave their opinions on this motion that we would instead grant the library the full amount of $8,000.
Lawrence then made a new motion to give the library $8,000 for their general operating budget.
Neil 2nd the motion.
All voted in favor.

Discussion was held on the remaining items on Wishlist excluding “soundproofing”.
After a lengthy debate on the money remaining in our account after the $8,000 is given, it was agreed to fund up to $4900 for the remaining wish list items, excluding soundproofing.
Lawrence made a motion to grant the treasurer the permission to fund the remaining Wishlist items, but not to exceed the amount of $4,900. These items include: Computer replacement for 2017: $2100, Retractable Screens: $300, Children’s Tablets, 6 at $125 each, CD Buffer/Cleaner $150, Scanner for 3D Printer $1,600
Neil 2nd the motion.
All voted in favor.

The Power of Poetry Event
Nothing new to discuss on event. It was stated that we need to discuss in more detail future events which have similar financial implications.

American Revolution Museum bus trip
10 tickets sold so far.

Library Board Request
Karl brought up the request from the library to not discuss anything library related, especially during their fund drive. Referred specifically to Lawrence’s discussion on the “WaWa building”.
Was pointed out that Lawrence only suggested this and said he would pursue if asked by the library board.

Joint Calendar
Kris brought up the idea of a joint calendar between our board and the Library for events, programs, etc.
She explained she considered a Dropbox shared folder. Connie and Kris would be the only ones able to edit the calendar though everyone could look at it. After discussion, it was decided to wait on this item.
Proposals for events
Submit to Friends board before submitting to Connie for consideration.

Board Relations
A discussion was held on the situation between our two boards. Possibly holding a joint meeting with the Library Board.

Meeting adjourned at 8:44pm.
Next board meeting June 14th.

FOL Board Meeting May 10, 2017 Call to order at 5:38pm

In Attendance
Board Members – Charles Huchet, Lawrence Booth, Carol Spencer, Ricki Fisher and Kris Reilly
Others – Connie Hillman, Carol Taylor, Marlene Clark and Paul Spencer

Acceptance of Minutes – Postponed due to no quorum.

Announcements
Charles informed the board that we as the Friends received an anonymous donation of $5,000.
Looking into the legalities of not disclosing donor to just the board members. Problem with processing check due to the check was made out to the Library not the Friends. This raised procedures and policies issues.
Charlie suggested a special board meeting to be held to discuss.

Library Wish List
Discussed the why and when of donating to the library and the fact that Connie had sent request several times through email. Connie stated that we are planning too many events without coordination with the library. Carol Taylor wondered why we sat with the wish list since October and didn't authorize anything.
Discussion followed.
Kris brought up a discussion she had with Connie on priority of needs. Connie requested 10 steam kits at $30 each and 2 mobile bookshelves valued at $1500 each, for a total of $3,300.
Lawrence brought up the matter of Friends recognition on any item purchased by the Friends. Need a sticker for book drop and something for steam kits and shelving. Kris said she would look at Vistaprint online.
Connie agreed to order and get the invoices to Lawrence right away, so in turn he could send a check to the library for the cost of the above items.
After discussion, Lawrence made the motion to grant the library the money needed for these items, with the stipulation the cost does not exceed $3,500.
Carol 2nd. All voted in favor.

Carol brought up the item on the wish list of a bike rack. Kris stated that Karl had previously mentioned that New Hope Cyclery would donate the bike rack if they could advertise their name. Connie agreed to approach NH Cyclery.

A discussion was held on the Capital improvements which included the ADA accessibility for the children’s
Department. Connie stated that the Library Board had not yet vetted these items.

Finances
Lawrence stated as of the end of April we have $15,266.25 in our account.
This includes the Mardi Gras event and the Anonymous Donation.
Charlie made the motion to accept his report. Carol 2nd. All voted in favor.

Membership
Since Karl was absent, Kris gave an abbreviated update on members. No renewals, but a few new members since the library staff has included membership forms in the books being picked up at the desk.
Also discussed new cards and discounts. Carol stated the BC Playhouse handed out cards.

Events
Book Sale
Kris and Carol both stated everything was ready. Need final setup and were meeting Kathy next day.
Also, told of pre-sale for best private buyer of previous book sales. She had donated books and spent $330.00
Suggest flyers for the B&B’s in town to give to guests. Kris said if she had time she would make something up.
Posters were given to Neil to post around town and in Lambertville.
Carol stated leftover books were to be given to the Intelligencer for their book sale.
Charlie made the motion to accept the book sale report. Carol 2nd. All voted in favor.

Event Planning
Discussion was had on the number of events and the role of the Friends and the Library. Since Kris is the liaison to the director, Connie it was again stated all requests should go through Kris to Connie. All our proposals should be vetted through Connie before we finalize details and make public.
It was suggested that we come up with a calendar that would be available to all board members on both boards be created so both sides are aware of what is going on in each organization. Kris said she would research Dropbox as a possibility.

Lawrence made a motion that only Kris will approach Connie about events that are in the works from our organization. Carol 2nd. All voted in favor.

Bus Trip and Tour
Karl not in attendance, but was stated that the bus trip and tour of the American Revolution Museum is online for ticket sales. It will be advertised in the coming weeks.

Poetry Event
Pamm not in attendance, but Kris stated everything is going forward. No cost to the FOL. Tickets are available.
Lawrence brought up the question of paying the printer and graphic designer for the book. Kris stated that all cost had been donated and Pamm had the monies to give the FOL. Also, it was noted by Kris that the check to the printer came after the date of our last event which featured a book, so we would not be advancing any monies. The FOL will be listed as the publisher in the 500 copies being produced. Also will be listed in the acknowledgement page. Lawrence also reminded the board to be on the lookout for a board email vote for the final pricing of the publication of the current book the FOL is sponsoring for sale. All publication cost will be covered through donations.

New Business
Lawrence had several items he wanted put into the record of the minutes,
1)The family that owns the Wawa could be approached to possibly donate the property and building, on the corner of Bridge Street and Sugan. Lawrence is willing to set up communications if this is something the board of trustees of the library and the FOL would like to investigate.
2)As of late, there seems to be a little tension between the Library and the FOL Boards. Lawrence just wanted to remind both entities that they work for the same objective, which is for the betterment of our community library. Lawrence stated that his hopes to put any emotional, political and processing issues behind, in order to foster a more copacetic working relationship.
3) For budgeting purposes, Lawrence stated that we could say to the Library Board, In the event there is a line item on your operational budget the Friends could put their name on and it in turn could be added to the wish list.

Annual Meeting
It was discussed at first having the annual meeting on Sunday June 25th. Connie interjected that she did not want to have to ask any employees or herself to open the library on a Sunday.
Discussion was held on different days, reasons why we cannot have a key, paying employees to come in on a Sunday, etc.
It was decided to hold the meeting on Thursday June 22nd from 5-6:30pm. Connie agreed that it would be feasible to get someone to stay after closing hours.

Meeting adjourned at 6:53pm.
Next Board Meeting June 14 at 5:30

FOL BOARD MEETING APRIL 12, 2017
PRE-MEETING
Charlie Huchet asked Connie Hillman, Library director, to speak before meeting was called to order.
Connie discussed the new teenage poetry group to be run by poet Steve Nolan. This is an initiative in conjunction with a writer’s salon being held on June 4th. Proceeds from the book being sold will benefit the Friends group, who in turn will support the poetry group if it requires a cost. (At this time Connie stated that there is a sponsor for teen programs and she is not requesting money from the Friends for this program) It is to start at no cost this summer into fall once a month.
The children’s garden was brought up, but no progress on need of volunteers. Friends could offer to water and weed during the summer months.
Karl requested that Connie continue putting Membership forms in the books that are on hold. Stated we had garnered two new members. Connie agreed.
Kris asked Connie to speak to the Library Board on allowing a Friends board member to use the library without the presence of a library employee or library board member. She said she would approach the topic.
Board thanked Connie for her attendance.
Meeting was called to order at 5:37pm.
In attendance were board members Charles Huchet, Lawrence Booth, Kristin Reilly, Elizabeth Varnai, Karl Varnai, Carol Spencer, Ricki Fisher and Neil Gallagher.
Also in attendance, Kathy Meier, Marlene Clark, Pamm Kerr and Paul Spencer

Meeting Minutes –

Carol made the motion to accept the minutes from the March 8th board meeting as written.
Elizabeth 2nd the motion.
All voted in favor.

Announcements

No new announcements

Finances

Since Lawrence had not arrived, Kathy gave financial report.

Bank Balance as of 3/31                 $9,820.05
Money paid to library this year   $5,372.30 (adult programming and book carts)
Outstanding bill to be paid           Insurance estimated amount $500?
Changed Insurance companies to Pidcock from Selective

Events:
Mardi Gras –Outstanding results $13,608.66 Gross Revenue
                                                                $8,988.78 Net Profit
                                                                $4,494.39 FOL share
Wendy Tyson Event (not final)      $ 592.22
Membership                                         $ 574.02 as of 3/31

Discussion on Mardi Gras ticket sales.
Friends through PayPal                  $10,398
Library                                                 300
                                                 $10,698 includes the following donations
Projector $ 1,775          Museum Passes $375          Auction items $560

Library needs to run 2 major events to fill shortfall in operational budget.
We have 2 scheduled events and book sale. Seven (7) more months of possible membership renewals and new members.
There is a new wish list for what the library needs. Not available at this meeting.

Membership

Discussion was held on how to get new members. At each event hand out forms and give a pitch on the Friends organization.
A FOL board member to attend all library programs sponsored by the Friends.
Board Members could call members that did not renew.
Kris stated that membership cards were needed. Suggested Vistaprint online.
                Karl made the motion to order new membership cards.
                Neil 2nd the motion.
                All voted in favor.
                Kris will design and email for approval and then order cards.
Was discussed again on trying to get someone to volunteer to go to local businesses to get discounts if the membership card was presented. No volunteers yet.

Annual Book Sale

Kathy presented the results of the book sale meeting held on April 11th

BOOK SALE SPRING 2017 PROPOSAL
Status- we have been very active in pursuing possible locations for a book sale this year. —thank you Kris and Charlie for all the ideas and contacts

More than 10 locations have been investigated but none are available
A library board member Susan Atkinson has offered the front room of her house for the sale; the house is 2 houses up from the library – a former antique shop
This is a standalone room (think very nice closed in front porch), very attractive but small
We have concluded that this is the best location available right now and propose to run the sale there

This will be a new kind of sale for us:

A POP UP mini BOOK SALE
- The scale of this sale will be limited by the number of books collected
- And the number of days of the sale
- And because it is small we can try new things out without a lot of work

Book Collection will be at the same place as the sale the front room of S. Atkinson’s house on Bridge Street

Phase 1—gather all the books we already have (Lawrence, Carol, Connie and others)
- Move all the boxes of books and organize tables for sale
  - Saturday April 22nd
  - That assumes Susan can empty the room by then
Phase 2- assess how many more boxes of books we will collect and schedule a book collection date for public – tentative date Saturday a.m. April 29th
If more books are needed second Saturday collection Saturday a.m. May 6

Book Sale will be one evening Thursday and 2 days- Friday and Saturday

Proposed date:
- May 18 4:30-6:30; May 19 10am-5pm; May 20 10am-5pm
Alternate date
- June 1 4:30-6:30; June 2 10am-5pm; June 3 10am-5pm

Thanks, Carol & Paul Spencer, Kris Reilly, Marlene Clark, Kathy Meier and Elizabeth Varnai
It was discussed to pursue St. Martins after Easter week. Charlie had spoken to Father Kindon about holding collection and sale at the school behind the church. This would be a bigger book sale.

Kris made the motion to move forward with the book sale as outlined. Start with book collection on April 22nd at Susan Atkinson’s address.
Neil 2nd the motion
All voted in favor.

Events

Was requested to send out the Mystery Please poster with prices listed.
Put prices on the webpage.
Discussed both upcoming writers salon events.

Discussed Annual meeting. No firm date.

Library Needs and Events

Discussed different scenarios of what is needed and how much is needed.

Decided a sub-committee was needed. Formed to consolidate needs list: Charles Huchet, Karl Varnai, Kathy Meier and Carol Spencer will meet and create a way to work with the library board to develop a comprehensive wish list for 2017. This will facilitate the FOL donations to the library in 2017.

Flexibility in our goals of raising money.

Meeting was adjourned at 6:48pm
Next Board Meeting May 10th at 5:30 at library.

FOL BOARD MEETING – WEDNESDAY MARCH 8, 2017
Meeting called to order by Charles Huchet at 5:30pm
Board Members in attendance – Charles Huchet, Ricki Fisher, Lawrence Booth, Neil Gallagher, Carol Spencer and Kris Reilly.
Absentee Board Members – Karl Varnai and Elizabeth Varnai
Also in attendance – Kathy Meier,Connie Hillman, Pamm Kerr and Paul Spencer

Announcements – At the meeting held with Charles Huchet, Karl Varnai, Kathy Meier, Beth Houlton and Connie Hillman the discussion of a fibrillatory was brought up. Charlie indicted that the FOL was interested in purchasing. Left the idea in Connie’s hands.

Discussed the children garden and Susan McGrath and relayed our interest in helping and possibly financing the endeavor.

Meeting Minutes – Carol made the motion to accept minutes from board meeting Feb. 8, 2017.

Neil 2nd the motion. Everyone voted yes.

Finances – Kathy stated that the insurance renewal is coming up on April 1st. Lawrence is looking the policy over. He is considering moving the policy to Pidcock Insurance.

Lawrence made the motion that if Pidcock can match or improve our pricing with identical coverage, he is authorized by this board to switch company’s. He will then write a check to Pidcock or Selective.
Neil 2nd. Everyone voted yes.
Lawrence stated the Masquerade Ball made approximately $10,000 gross. Still going over expenses and will know profit shortly. He believes we roughly made $4,000. Lawrence met with Linda Landis and went through checks, etc. Paper consolidation of checks, credit card receipts, revenues and money spent will be handled by Linda Landis. Kathy will set up excel spreadsheet and send to Linda. No money will change hands until everything is balanced.
Sold Crystal Bowl and special designed necklace.
Board members stated their appreciation for Lawrence’s work and a successful ball.
The bank balance at the end of February was $11,226.43
Lawrence made the motion to write a check for $5,000 to the Library board to fulfill our obligation for adult programs in 2017. Neil 2nd. Everyone voted yes.

Membership

Since Karl was not in attendance, Charlie stated the membership committee had held a meeting
To discuss ways to increase our membership.A membership drive was discussed. Look at dates for membership drive so it will not conflict with Library fund drive.
Ricki brought up increasing membership dues.Give some type of reward, like local discounts to restaurants and businesses.
Need more ideas for gaining members.Send out notices to school district, library patrons, personal calls for renewals, a board member attend all library programs, membership table outside library, put membership forms inside books.
Annual Meeting set for June 11th.Discussed speakers for the meeting to draw in people.Scams, social media, etc.
Talk to Connie about inserting events flyers in all outgoing books.

Events

Bucks County Playhouse Event.
Pamm and Kris discussed where this event was at in planning. Asked the board to approve the basics of the event.Waiting for final details.There was some concern from board members, but since no cost to FOL, Lawrence made the motion to go ahead with the BCP event.Neil 2nd the motion. Everyone voted yes.

Event meeting is scheduled for Sunday March 19th at 1:30 at Carol Spencer’s home.

Pamm asked the board to approve the donating of tickets to the future events of Meet and Greet, May 7th and the Writer’s Salon scheduled for June to the Riverside Symphonia Auction.
Lawrence made a motion to give 2 tickets to the Meet and Greet and 1 ticket to the Jaquinley writer salon events. Kris 2nd the motion. All voted in favor.

Second Library Cart

Carol brought up the need for a new library cart for the upstairs at the library.
Connie agreed there was a need.
Carol made the motion to allow Connie to order a cart for the library, that FOL would pay for.
Kris 2nd the motion. Everyone voted yes.

Advocacy

Lawrence discussed a talk he had with Library Board members about not having a library card.
This is a problem because everyone should have a library card.Get to know your library should be a priority.
Make sure everyone you know gets a library card.

Meeting adjourned at 7:00pm.
Next Board Meeting is April 12th at 5:30pm.

FOL BOARD MEETING – FEBRUARY 8, 2017
Meeting called to order by Charlie Huchet at 5:32pm
In attendance – Charles Huchet, Ricki Fisher, Carol Spencer, Elizabeth Varnai, Karl Varnai, Kristin Reilly and Lawrence Booth (arrived late)
Also in attendance: Pamm Kerr, Marlene Clark, Paul Spencer and Susan McGrath.

ACCEPTANCE OF MINUTES:
Karl made a motion to accept minutes from January 11, 2017 as written.
Carol 2nd the motion. Everyone voted in favor.

ANNOUNCEMENTS
Charlie made the announcement that Connie could not attend the meeting due to staff illness and the need for her to cover the desk. She will address items on agenda at next meeting if needed.

Charlie discussed his attendance at the Library Board’s Annual Planning meeting. He stated that they focused on their Mission Statement. Worked on developing a consensus for what the library should work on. Characteristics to stand out in describing our library. Different categories were discussed. Strong part of discussion was the use of the library as a Community Center. No specifics were handed out. Will be presenting their ideas in more specific terms at our next board meeting. The facilitator at this meeting was Louise Levi.

FINANCES
Lawrence stated that he will scan statements and mail out. We still have approximately $10,400 in our account. The 990 Form was completed, signed and mailed to the PCBL.

Ricki made a motion to accept Lawrence’s briefing.

Elizabeth 2nd the motion. Everyone voted in favor.

MEMBERSHIP
Was decided to hold a membership meeting on Feb. 22nd at 7pm at the Varnai’s home.
Need to come up with new ideas to get people to renew. Find out why they did not renew.
Kris will speak to Connie about the possibility of placing our members at the top of the book request list.

BOOK SALE
The Committee chair, Kathy Meier, was not in attendance. Kris stated she had walked around town to locate possible sites. Sent an email to Kathy and Carol on three possibilities.
Carol discussed a donation of approximately 450 CD’s and holding them for the book sale. If not selling to businesses that purchase used CD’s. Kris had researched and gave her two possibilities.

CHILDREN’S GARDEN
Since Connie was not in attendance, Elizabeth introduced a speaker, Susan McGrath as an interested local-area resident who would like help establishing a volunteer group to maintain the children’s garden.
Susan spoke in detail on different avenues that could be taken in getting a group started. She stated that she was willing to advise the volunteer group and would hope to get children involved.
It was stated that we would have Connie present a program to the FOL Board for sponsorship.
Karl stated he would attend the meeting with Connie and Susan.

MASQUERADE BALL UPDATE
Lawrence stated that as of today, we had 51 tickets sold. The committee had decided to approach Holly Hedge and ask to change the terms of the contract. It was decided the venue would be moved to the ‘barn’ and limit tickets sold to 55. If more tickets sold it would be revisited.
The Waterford crystal bowl that was donated to FOL will be auctioned off at the ball, along with a necklace specifically designed for the evening by a local artist.
Lawrence made a motion to auction off the Waterford crystal bowl at the Masquerade Ball.
Elizabeth 2nd the motion. Everyone voted in favor.

RAFFLES/BCP PROPOSAL/ MEET AND GREET/POETRY BOOK
Kris handed out packages of a description of each event that Pamm Kerr coordinator and Kris were working on. We are hoping for a ‘Mystery Month’ from April 2nd to May 7th. This would include:
·         Naming Raffle/Book Launch with author Wendy Tyson. Progress was discussed. April 2nd date at library.

·         BCP Playhouse – At the world premiere of the play “Clue’, we would receive all profit from Opening Night, Saturday May 6th. Pay a flat fee for each seat in the house, currently 400 seats. Also, would include the opening reception after the play under a tent in front of the playhouse. Working on this event.

·         Meet and Greet/Panel – Mystery writers, approximately 5 or 6 would be at the opening night as our guests and then would hold a panel or meet and greet ant the library on May 7th. A fee of approximately $10 would be charged.

·         A poetry/ photo book from JaQuinley Kerr, where we would get a portion of the profits.

REQUEST FROM THE LIBRARY DIRECTOR
·         FOR A NEW BOOK CART
Connie requested that the Friends donate the money for a new book cart for the children’s library.
Charlie stated he believed it was under $200.
Ricki made the motion to fund the book cart for the children’s library.
Elizabeth 2nd the motion. Everyone voted in favor.

·         FOR A DEFIBRILLATOR –
It was suggested that we advise Connie to check on liability risk, have all paid staff trained, and check with some other libraries on their experience with making this aid available.

LAWRENCE’S DISCUSSION WITH LIBRARY BOARD MEMBERS
Lawrence stated he had spoken to library board members about our commitment of $5,000 to the library being held off until after the Masquerade Ball. It was okayed by them.
Two major ideas came up,
“How did the FOL go from raising approximately $3,000 to over $12,000?”
“How to get high quality board members?”
A suggestion from Lawrence was when a library board member steps down, they move over to the FOL board.
He also pitched the idea of going to the area high schools for seniors to get involved as adjunct members to the board. This would possibly bring in their parents also.
Would need rules of what an adjunct would entail. Their function on the board would be auxiliary.
Meeting was adjourned by Charles Huchet at 6:56pm.

NEXT MEETINGS:
Membership meeting on Feb. 22nd at 7pm at the Varnai’s home.
FOL board meeting on March 15th at 5:30pm at the library.

FOL BOARD MEETING – DECEMBER 14,2016
Meeting called to order at 5:32pm
In attendance – Board members, Charles Huchet, Ricki Fisher, Lawrence Booth, Neil Gallagher, Kristin Reilly, Elizabeth Varnai, Karl Varnai and Carol Spencer.
Also, Kathy Meier and Paul Spencer

Acceptance of Minutes
Karl made a motion to accept the minutes from November 9,2016 as sent out.
Carol 2nd the motion. Everyone voted in favor.

Announcements
No new announcements from last meeting.

Brought up discussion of Book Sale. In depth discussion on location, timing, etc. Also, discussed one sale a year versus several smaller sales.

It was stated we need a plan and know what we are looking to do.

Locations were discussed and specifically St. Martins school. We must present a case to St. Martins if we wish to utilize their space on a yearly or semi-yearly use. Possible charge for the space or give a portion of the money we raise as a donation.

The standing committee of Kathy Meier, Carol Spencer and Kris Reilly will try to meet in January to come up with a direction and a plan. Committee will scope out any spaces in town that may be empty. If someone comes across a viable venue in town they will pass info onto committee.

Was discussed timing of May 1st to June 1st. And possibly October 7th to the 28th.

Carol also requested we include jewelry in the book sale again. All agreed.

Finances
Lawrence stated, currently in our account, we have $13,860.05.
Doing a preliminary final expense for the year including the $1,088 for the production of the books and the $2,500 you still owe the library for computers, it looks as though we will carry over into the new year approximately $10,000.
$1,000 - Read-a-thon
$5,000 - Programming
$2,582 - New Book Drop (it would be great to get before/after photos
$970.70 - Community Art at the Library
Current Total = $9,552
with a "Projected Computers Cost" of $2,800.00
"Projected Total Gift to the library of "12,352.70

The FOL projected expenses for 2017 are as follows:
$75 for the business chamber
$125 to the PCBL
$125 for the gambling license
$601 for insurance
$5,000 we committed to tonight for adult programming.
This is about $6,000 (I added in about $80 worth of office expenses), which means it gives us about a $4,000 cushion.
However, please keep in mind there will be a few up-front expenses for the Masquerade Ball at Holly Hedge, but I hope we will conservatively make $4,000 to $5,000 net for the FOL.

Lawrence made the motion to renew the gambling license for 2017.
Elizabeth 2nd the motion. Everyone voted in favor.

Discussion was held on, do we set a goal for 2017? Suggested $20,000. We first must think about what we are going to do to make money.
Book Sale
Raffle Baskets
Writer’s Salons
Possible other events.
No conclusion made, will discuss further.

Membership
Karl noted membership meeting was cancelled. Kris stated no new members or renewals. After holidays, will reschedule a membership meeting. Add memo to the newsletter from Karl about renewing.\

Newsletter
Elizabeth stated it would be ready to go the next day. Kris stated she was transferring all email addresses to the friends Gmail account and all further correspondence would be sent from that address to members.

Masquerade Update
Lawrence gave an update on the committee’s work.
They have a designer for the venue.
The Save the Date email was sent out to 497 emails.
The Formal Invitation will go out by Jan. 18th.
Board Members should send out the Save the Date to their contacts.
Will meet in January with Gene Underwood and Kris Reilly to set up all PayPal buttons for the web.
We will have a donate button also.
Two levels of tickets will be sold.
Send out donation letters.
Hoping 100-150n attendees. Max 200.

Lawrence then spoke about advocacy and the boards role in promoting.

Poems, Prose and Pictures Book
Kathy stated we made $4,244.76 (Inc. $500 donation)
Netted $3,187.51 as of today.

New Business
Lawrence brought up for the record that Peddler’s Village does a grant every year to non-profits. He would send the email with the info.

Meeting adjourned
Kris made the motion at 6:52 pm to close meeting.
Karl 2nd the motion. Everyone voted in favor.
Next Board Meeting is January 11, 2017 at 5:30pm at the library.

Fol Board Meeting – October 18, 2016

Meeting called to order by Charlie Huchet at 5:31pm.
Board Members in attendance: Charlie Huchet, Karl Varnai, Elizabeth Varnai, Ricki Fisher, Carol Spencer, Lawrence Booth, Neil Gallagher and Kris Reilly
Other Attendees: Kathy Meier, Pamm Kerr, Marlene Clark, Paul Spencer, Connie Hillman and Jacqui Griffith

Library Strategic Plan Focus Group
1st order of business was the topic of the Library Strategic Plan Focus Group. Elizabeth attended as an observer for the FOL Board. She went in place of Karl who had been chosen as the delegate at the last board meeting.
Her report: “The session was led by library consultant Chris Snyder. The panel represented a cross-section of the New Hope & Solebury community: DeeDee Bowman, a realtor and volunteer with several community organizations; Connie Gering, New Hope Borough Council; Bridget Wingert, editor of the Bucks County Herald; Jessica Williams, director of the Trinity Day School; a member of the clergy, and a young mother representing the Hispanic community.
Observers included Library Trustees Beth Houlton and Gene Underwood and me, representing the Friends of the Library.
Connie set the groundwork with a review of the area’s demographics and information about the library.
Chris explained to panel members that their role was to provide input from the community about what they would like the library to focus on for the coming three years. She gave them 16 broad categories to choose from and explained the implications of each, including the facilities that would be required, the training or capabilities the library staff would need to have, and other practical considerations.
After discussions, the panel voted to select these targets from among the 16:
· Create Young Readers: Early Literacy
· Know Your Community: Community Resources and Services (a chief wish was to have the library maintain a calendar of community events)
· Satisfy Curiosity: Lifelong Learning
· Stimulate Imagination: Reading, Viewing, and Listening for Pleasure
Next steps: Connie will analyze the requirements for meeting these targets, judge the capacity of the library to fulfill them, and narrow the targets to three or four to present to the library’s board of trustees. The library board, with possible further analysis with Connie, will then determine the final plan.
Connie added that three others were unable to attend but provided feedback later. She also then explained that just because these 4 topics would be expanded on, that the other 12 on the list would still be offered by the library.
We could use this information in our membership drive and newsletters.

Acceptance of Minutes:
Lawrence made the motion to accept minutes from September 20, 2016
Neil Gallagher 2nd the motion.
All board members voted yes.

Announcements
Volunteer Recognition – Nov. 2nd. Paul and Carol Spencer will be formally recognized as Volunteers of the Year.

Reoccurring Business
Finances
Kathy had handed out a spread sheet for 2016 income and expenses through October 14,2016
Lawrence stated that the bank statement was dated 9/30/16, money was added since then, so balance is approximately $11,700.
He pointed out that Karl had received a grant for the Friends from Wells Fargo for $1000.00
This is included in the $11, 700 but stated we did not receive check yet.
It was brought up how much we should carry over to 2017. Lawrence stated we can carry over balance excluding our obligation to the library for computers. This also does not include the expenses for the Buck’s Poetry Book to the Graphic designer and the company that will print the book.
Lawrence made the motion that the the $970.70 originally earmarked by Pamm Kerr for sculpture and/ or art work be released to the library immediately. Elizabeth 2nd the motion. All board members voted yes.

Membership
Karl and Kris discussed that there was only one new member, no renewals.
It was discussed that we may need to approach membership differently since we are not getting renewals.
For example, adding information to the renewal letter of all the items the Friends have given the library in the past. Possibly pointing out the “wish list” for the next year.

FOL Bylaws Revision Approval
Lawrence made the motion to accept the Bylaws as last revised on September 16, 2016 and sent through email for review. Ricki 2nd the motion. All board members voted yes.

Committee was formed to revise content as deemed needed by further study. Members are Charlie Huchet, Ricki Fisher, Kathy Meier, Lawrence Booth, and Elizabeth Varnai and Pamm Kerr who will copy edit for.

Harvest Moon
Kathy stated that the final income was $1,475.25. This included the expense of the Porta Potty but the check has not been written.
It was mentioned that the event will be tabled for 2017.

Wells Fargo Grant
Karl attended a reception for non-profits where he was presented $1,000 grant for the Friends organization. He stated he had repeatedly approached Wells Fargo about a donation for the Harvest Moon event. The Friends can submit for this grant, Community Connection program, yearly. We should keep up a relationship with Wells Fargo. Ricki commented maybe we should change our accounts to Wells Fargo. This discussion was tabled for possible future consideration.
Karl will compose thank you letter to Branch Manager, to be put on Friends letterhead by Kris before signing.

Doro Kerr Foundation
Discussed the $1,000 donation made in August but misplaced until this month. Lawrence sent a thank you. Discussed postdating letter. Suggestion was made to acknowledge donation in next newsletter.

Masquerade Ball
Committee consists of Jacqui Griffith, Lawrence Booth, Denise Pieretti, Ricki Fisher & Kris Reilly. Gene Underwood also for marketing and a save the date notice.
Lawrence met with the artist, Dot Bunn and husband Tom. Will plan on going through her gallery to select artwork for event. Fred Eisen and Sharon Flanagan were sent email about her masquerade masks. Also a box of donated authentic Mardi Gras beads may be used to raise additional funds. Possibly bundle and sell.

Buck’s Poems, Prose and Pictures Book
Pre-sold 130 copies. Hoping to sell 200 copies to bring down printing cost. Discussed purchasing books for the Friends to hand out for various reasons so we reach the 200-book mark.
Lawrence made the motion that the FOL will purchase the remaining balance of the 200 books or will purchase 35 books to hold in reserve. Neil Gallagher 2nd the motion. All board members voted yes.

New business
Calendar discussion
Discussed sending our dates for meetings, events, etc. to a community calendar. Lawrence suggested Bucks Alive. Other ideas: Speak at the end of monthly borough meetings.
Verbally promote the Friends organization to family, friends, relatives and acquantices.
Friends could possibly fund an electronic/ digital calendar.
Need ideas for calendars and possible locations. Pair with other organizations.
2017 Library Needs- “wish List”
Charlie brought up the discussion of the amount we want to obligate for the Library’s 2017 budget and whether we should be a line item in that budget. Should we commit to a specified amount or just state items from the wish list?
Lawrence spoke in length on his opinion of this practice:
“According to the district advisor, Chris Snyder, it is not part of "best practices" to have the Friends anywhere in the library's annual budget. This advice alone should, on its own merit, stand alone as reason enough not to commit to a specific number to the library to allow them to incorporate it in their annual budget.
The FOL is supposed to be the "icing on the cake” not the cake, which means our Financial contributions are not to be considered when planning the library’s annual budget.
Also, I don't want the general public nor the Library board to think that the FOL, because we've " financially committed" to particular items on the wish list, that it's not up for someone else to consider funding.
Finally, the library is in communication with the Solebury Board of Supervisors who are reviewing the budget numbers of the library. I don't want to give the Supervisors the slightest impression that the FOL is a consistent and dependable source of income for the library as we ourselves cannot accurately predict the amount of money that we can raise on an annual basis with a single source of income, which is fundraising.
I do believe that the FOL should look at the wish list, consider some of the things that we want to attempt to pay for, and put those desires in our annual newsletter, or at the forefront of any fundraising activity.
If the FOL, simply agrees to attempt to acquire items on the wish list, then the FOL will not directly affect the library budget in anyway. Therefore, there is absolutely no reason to commit to a dollar amount that will not be placed as a line item in the library and in your budget.
This does not mean, in anyway, the FOL, cannot create a goal of how much we would like to raise in 2017 in order to keep us motivated as an organization.”
Other board members spoke to their feelings, but no resolution was made at this meeting. Discussion will be held at next board meeting.

Meeting was adjourned at 7:00pm.
Next board meeting is November 9, 2016 at 5:30 pm.
Next event meeting is November 30, 2016 at 5:30 pm.

Minutes of Board Meeting, September 20, 2016
Friends of the Free Library of New Hope and Solebury
Present: Board members Charlie Huchet, Lawrence Booth, Ricki Fisher, Neil Gallagher, Elizabeth Varnai, Karl Varnai
Also: Consultant to the board Kathy Meier
Absent: Board members Carol Spencer, Kristin Reilly
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I. Meeting called to order 5:35 at the library

II. Minutes of August 2016 FOL meeting accepted without discussion.

III. Review of draft of Memorandum of Understanding between the FOL and the library’s board of trustees.
A.     Lawrence reviewed the provisions of the FOL’s draft, explaining this was essentially a “Gentlemen’s Agreement” between the two parties, not legally binding, and subject to revision as mutually agreed.
B.      Discussion followed about wording changes, additions and omissions.
C.      Lawrence made a motion that, after the edits discussed at this meeting were made, Charlie as board president be allowed to submit this draft to the library’s board of trustees for their comments or approval.

IV. Latest draft of FOL bylaws
A.     To be more closely in compliance with the FOL’s bylaws, it was moved and approved to bring the version with recent edits to a vote for approval at the next FOL board meeting, slated for October 18. A vote for approval of the bylaws will require a two-thirds majority, with board members receiving more than 10 days advance notice of its provisions.
B.      It was noted that the bylaws could be revised further through a committee formed for this purpose.

V. Recurring business
A.     Finances, as reported by Lawrence: current bank account balance is $10,505.57
B.     Square Dance results, as reported by Karl: 52 tickets were purchased, yielding approximately $1,900 in gross
income. Deductions for expenses will be about $750. Fewer people came than at last year’s similar event, possibly
due to the September timing, the extreme heat of the day, and other events that day.
C.     Other fund raising: Pamm Kerr reported that 90 copies of Bucks County-Inspired Poems, Prose and Pictures have
been pre-sold and that promotion would be accelerated in the coming days. Also, 115 tickets were sold for the
raffle basket donated by Manoff Market Gardens.

VI. Future fundraiser: Mardi Gras event, February 2017
A.     Lawrence reported that a contract with Holly Hedge as a venue has been signed, and a DJ will provide the music pro bono. The event will have an open bar to accompany the food. Ticket prices will be $150 per person.
B.      Ricki suggested that for maximum income, there be two tiers of ticket prices: $250 with extras, and $150 as the standard ticket.

VII. Coordinating with the library
A.     Charlie appointed Karl as the FOL’s representative to attend strategic planning sessions initiated by the library.      Karl accepted, requesting an alternate for times he cannot attend.
B.      Charlie distributed the library director’s “wish list” for 2017 as an aid for targeting our fundraising efforts.

VIII. Meeting adjourned: 6:30
Minutes submitted by Elizabeth Varnai,

FOL Board Meeting August 9,2016 5:30pm

Meeting called to order by Charles Huchet
Board members in attendance: Charles Huchet, Kristin Reilly, Lawrence Booth, Carol Spencer.
Other attendees: Kathleen Meier, Pamm Kerr, Paul Spencer and Jacqui Griffith (library board liaison)
Acceptance of Minutes from last meeting on July 13, 2016 put on hold since no quorum of board members present.
Announcements
Charlie attended Library Board meeting on July 20th.
The Board stated that by all indications Library finances are in good condition.
Outdoor sculpture will be installed sometime in October. (It was pointed out sculpture is already installed).
Jacqui Griffith and Polly Wood were appointed as liaisons to our board from the Library Board.

The role of the Library in fundraising was discussed. There appeared to be consensus that the Board should decrease its involvement in sponsoring fundraising events and place more emphasis on increasing municipal contributions and deepening the donor base. Discussion was held on the question of sharing our database with the Library and advice was given by Kathleen Meier and Gene Underwood (Library Board member). Do we have the right to communicate with any person that has attended our events? Should we have an “opt out” clause?

During this discussion Ricki Fisher arrived. Which made a quorum for the FOL Board.

Kris stated that PayPal cannot include an “opt out” clause. Kathleen Meier concurred. Discussion continued on sharing of email addresses from PayPal purchasers and sharing that database with the Library.
Lawrence moved: “the Friends do not share electronically their database to any other organization.”
Carol 2nd, voting in favor were, Lawrence, Carol and Kris. Voting against were Charles and Ricki. It was pointed out by Pamm Kerr that this did not preclude people giving out our database verbally or any other way except electronically.
A new motion was made by Lawrence and seconded by Carol: That the Friends do not share their database with any other organization.
Voting in the affirmative were Lawrence, Carol and Kris.    Voting against were Charlie and Ricki. The motion carried.

The July meeting between “heads” of the Boards (Beth, Connie, Charlie plus Jacqui, and Kathy) was held on July 26th with discussions regarding a possible Mardi Gras event jointly between the Library Board and the Friends organization and the revision of the Memorandum of Understanding document.

It was agreed Connie would submit her ‘wish list” to the Friends Board by end of September.

Recurring Business
Finance – Lawrence stated on July 29,2016 our balance was $10,305.51 in the checking account.
We discussed increasing our addition to the computer donation by $308 to a total of $2,803.00. Kris made a motion to increase our obligation for the purchase of computers from $2500 to $2803.Lawrence 2nd.   The motion was unanimously approved.
Kris will contact Connie Hillman to clarify when monies are needed.

Acceptance of Minutes
Carol made the motion to accept the minutes from FOL Board meeting held on July 13, 2016. Lawrence 2nd. All voted in favor.

Membership
Karl Varnai not in attendance. Kris stated that there have not been any new members since our last meeting. Karl shall be reminded to bring a list of all who have failed to respond to a number of attempts made to-date to the next meeting.

Mystery in the Moonlight event
Kathy stated she was not positive of exact amount but would work on obtaining that. She believed we made over $1500 with tickets sold and raffle basket, but it had to be confirmed. Lawrence and Kathy will bring exact amount to next meeting.

Square Dance
Event chairman, Karl Varnai was unable to attend. Kathy commented not many tickets have been sold yet. Many were probably away on vacation. Karl will be asked to advise the Board on the marketing plan for the weeks leading to the event.
Lawrence stated he would purchase the wine and beer and would buy back any leftovers.

Book Drop
Since it was ordered and we have invoice, Lawrence said he would write check for it and forward it to the library.
Kris commented that an artist, Lisa McMillan, has offered to donate to “decorate’ the book drop box and is going to see Connie about this.

Memorandum of Understanding (MOU)
Lawrence is rewriting edits made by Charlie and will send through email to board members for approval. Will vote by 8/19 through email.

Bylaws
Lawrence and Ricki have rewritten bylaws and will email this evening for discussion and approval.

Solebury Day
Kris stated we would be sharing a table with the library. She will send out email for volunteers and a possibility of finding a popup tent for shade. We will sell raffle tickets to the Manoff Raffle Basket. Also give away paperbacks that Carol saved from our book sale and try to acquire new members.
Kris will also hopefully have the “cover’ of our Poetry book to presell books. The book will sell for $15.95

Old business
Lawrence brought up the earmarked money for artwork with Pamm, and as to writing a check to library or keeping money until further notice?
Pamm stated that NH Arts was sending an invoice to Connie Hillman (Library Director), who in turn would give invoice to Lawrence who would then release money.
Lawrence made the motion to release the earmarked funds to the Library upon receipt of the invoice.
Ricki 2nd. All voted in favor.
We discussed sharing our minutes with Library Board. Charlie will post the procedure for accessing the Library Board’s monthly meeting minutes. It was decided to upload our minutes to our webpage. Kris will take care of that.

New Business
Lawrence brought up the possibility of a Mardi Gras event, which is in the discussion stage, to be held by the Library Board in tandem with FOL either on Fat Tuesday of 2017 or the following weekend as a ball.
FOL would ‘seed” the startup money and when funds were received from ticket sales FOL would receive 50/50 after expenses were repaid.
Lawrence made a motion to explore a joint fundraising venture between the FOL organization and the Library Board in late February or early March of 2017. (Kris 2nd). All voted aye.

Library Board News
Jacqui gave some background information on the library budget. The Solebury Municipality has yet to fully meet its commitment.
New Hope has met its commitment to the library for 2016. Solebury should bring us up another $20,000 which would bring us into parity with other library budgets.
The Library Board funds its budget through annual fund drives, municipal contributions and fundraising.The Read-a-thon raises $10,000. The Library Board needs to raise another $10,000 from an event. They would like to raise $25,000.
Lawrence announced that he had reached out to Bucks County Playhouse on holding a joint event for the showing of original “Night of the Living Dead” movie or the finale of “The Walking Dead” show before the premiere of the next season.

Calendar
The Board agreed to Charlie’s recommendation to set a special event meeting for September 27th at 5:30pm at library. Charlie will prepare a special invitation to the FOL members.
Next Board meeting is September 14th at 5:30pm at library.
Meeting adjourned at 6:38pm.

FOL SPECIAL BOARD MEETING – MONDAY JULY 18, 2016 at Library
MEETING CALLED TO ORDER BY Charles Huchet at 5:34pm
Board Members in attendance: Lawrence Booth, Elizabeth Varnai, Karl Varnai, Neil Gallagher, Carol Spencer, Charles Huchet and Kris Reilly
Reason for meeting was to discuss previous board meeting where special guest, Ms. Chris Snyder attended. Ms. Snyder is a consultant to the Bucks County Library System and changes to be made to our Memorandum of Understanding between the FOL organization and the Library Board.
Charlie explained that he felt that the discussion had direct implications between the Library Board members, the Library Director (Connie Hillman) and us, the FOL organization based on Chris Snyder’s opinion. What emerges as a finalized report will be a joint effort between boards.
Supplemental assistance is our usual role and is relative to fund raising only. Her view was it is not usual for Friends to take over any part of the budget. Lawrence proceeded to explain we have no part in the Operational Budget of the Library, so we have no control over the budget. Friends can come in and supplement the budget, but should not be part of the budget.
Put in Memorandum of Understanding that we are assuming a supplemental role only, and once we give money to the library we have no control unless money was given towards a specific request from the boards wish list. FOL usually funds programs. It was asked, should we define parameters of our donations and put in the M of U? Decided in the negative.
Discussion was held on our donations for the year 2016. What we have given and what we owe the Library Board. Beth had shown concern about the “book drop” usurping the computer donation.
FOL Advocacy –
For a FOL board member to always be in attendance at Library Board meetings and request a Library board member to attend our meetings.
Advisor to the Library Director.
Open invitation to the Library Director to our meetings.
Open communications between the Boards.
It was clarified that we are only a supplemental organization to the Library Board and Director and have no authority over the Library Board or the Library Director.
Strategic Planning and our role in the development of the strategic plan for the library.
Chris Snyder pointed out that we can sit in as an organization, but have no part of the conversation.
Charlie shared his concern with that. We will be able to participate as a focus group, which will give us an opportunity to converse.
Discussion was held on how to raise money and appropriate our funds. Asked that the Library Board and Director give us a wish list in the fall, so we can decide how much money needed to be raised the following year and decide on our fundraisers. With this we can fund raise with specific items in mind. Should put in M of U for clarification on the responsibility of the library board to give us ample time with their wish list. Any offer of a donation from us has to be approved by the Library Board and Library Director.
Charlie will speak with Beth Houlton and Connie HJillman on their #1 priority item. Given that we have the $2500 to cover the cost of computers, would they like to accept our offer of up to $4500 for a new book drop.
Discussed next meeting, Charlie will email for dates.
Meeting adjourned at 6:42pm.

Minutes - Meeting of the Board, July 13, 2016
Board members attending: Lawrence Booth, Ricki Fisher, Neil Gallagher, Charles Huchet, Carol Spencer, Elizabeth Varnai, Karl Varnai
Also present: Chris Snyder, Beth Houlton, Connie Hillman, Paul Spencer, Pamm Kerr
I. Meeting called to order: 5:35 PM at the library by Charlie Huchet
II. Special guest: Ms. Chris Snyder, Consultant to the Bucks County Library System
Background: The Friends’ board is in the process of revising our Memorandum of Understanding between the Friends and the library board of trustees. To help us develop this document, Library Director Connie Hillman recommended that the Friends invite Chris to speak with us about the varying roles of the library board, the library director and the Friends of the Library, and how to maintain effective communications.
Chris spoke at this meeting in an advisory role, following guidelines issued by the Pennsylvania Citizens for Better Libraries and by United for Libraries, a national organization for library trustees and Friends boards.
Roles
Chris explained that:
- The library board functions as the library’s governing body. As part of its governance, it formulates goals and an operational budget.
- The library director is an employee of the board who carries out its direction. The director develops objectives for achieving the library board’s goals and action items for achieving them. - Friends of the Library provide supplemental assistance for goals not covered under the library board’s operational budget. Typically, this includes funding for programming and for items on a “wish list” such as computers and furniture.
Beth Houlton, president of the library board of trustees, noted that for 2017 she anticipates the library budget will include a line item of programming, but that the funding will be limited with room for additional funding by the Friends.
Lawrence raised the question: Should the Friends develop, over time, a reserve that will help our contributions to the library be more predictable? Chris responded that while a reserve would be useful, it should not be large because it would remove some motivation to raise additional funds.
Chris also stated that anticipated funds from a Friends organization should not be part of the library board’s operational budget. There is the risk that the Friends group could “implode”—cease to exist—with a resulting gap in funding.
Lawrence, speaking as the Friends’ treasurer, noted that if we were ever to dissolve, all assets in our bank account would be given to the library.
Communication
Charlie asked, what advice do you have for us about communication among the three entities? Chris recommended cross-representation at meetings to ensure all parties are aware of each other’s planning. This means, a Friends member would sit in to observe a library board of trustees meeting, and a library trustee would sit in on Friends meetings.
If a Friends member sits in on a library board meeting, which is public, he or she may ask questions and express interest in contributing to a planned goal. Friends may also suggest an idea for a donation to the library. The idea will be considered by the library board, as filtered through the library’s strategic plan.
In addition, there should be a one-person liaison between the Friends and the library director.
Strategic Planning
Chris also addressed who is involved in strategic planning for the library, which occurs every three years. The library board of trustees initiates the planning by calling together a committee of 13-15 persons, drawn from a cross-section of the community. This committee formulates the strategic plan based on the needs and wishes of the community. Chris will facilitate the planning process for the next strategic plan, slated for 2017.
It will be the library board of trustees’ duty to implement the plan.
Friends may sit in on discussions during strategic planning meetings in an observational role only. Once the library board and library director develop objectives and action items to attain strategic goals, Friends can step in as volunteers to help and to provide funding if needed.
Friends As Advocates
Charlie asked, has there been any shift in the role of Friends organizations? Chris replied, yes, there has been a “huge” change in the last 10-15 years. In the past, the Friends’ role has been purely to raise money for the library via book sales and other fundraisers. Now, Friends increasingly are advocates for their libraries.
As members of the community, they lobby for increased funding from local, state, and federal government sources. Chris stated their efforts are especially effective when multiple members express their wishes, and frequently. She recommended meeting with government representatives at least every quarter, rather than once a year at budget-time. Building a one-on-one relationship is key.
To help, Connie provided us with an “Advocacy Begins at Home” handout that outlines basic facts about the New-Hope Solebury library and how to speak about the library’s needs effectively.
Chris stated additional training is being developed for FOL board members about how to advocate for their libraries. Included will be how to create a “five-second parking lot speech”—how to quickly get our point across about the need for library funding.
III. Recurring Business
Finances
Lawrence stated the Friends’ bank account totals approximately $8,600. Of the $10,000 we committed to the library for 2016, we have paid $6,000. With at least two fundraisers still be held and barring unforeseen circumstances, we should be able to meet our commitment. Carol made a motion to accept Lawrence’s financial report, Neil seconded, and all voted to approve.
Membership
Karl said that renewal messages have been sent out, with too few responding with actual renewed memberships. Charlie suggested that Karl provide a list of the individuals who have not responded, so that we can divide up the list among board members and call them. Karl agreed to do this. Lawrence moved to approve the membership report, Neil seconded, and all voted to approve.
Future Fundraisers
- The “Zombie” event designated for the fall has been canceled due to lack of a suitable venue.
- “Mystery in the Moonlight” on July 19 with author Wendy Tyson currently has 20 ticket holders. There was discussion about adding revenue by selling additional raffle tickets for Wendy Tyson’s raffle basket, which includes a Kindle. A public relations article expected in the Intelligencer may boost ticket sales. Also, board members were encouraged to send information on this event to their personal list immediately.
- Production of Bucks County-Inspired Poems, Prose and Pictures, a book spearheaded by Pamm and Kris Reilly, is proceeding with a $500 sponsorship by Rago. Of 40 potential contributors identified, ten have responded so far. The deadline for submissions is July 31.
Ricki contributed ideas for increasing revenue at future events, including live and silent auctions and others to discuss when we have more time.
Pamm suggested that to gain higher visibility for the Friends and possibly attain more members, a Friend be present at each library program sponsored by the Friends. This Friend could ask who in the audience is a member, as way to introduce and otherwise promote the Friends organization..
IV. New Business
A New Book-Return Bin
It was noted that the existing book-return bin outside the library is in poor condition. Carol made the motion to fund a new one, with Connie to select the new bin at a cost not to exceed $4,500, including signage to identify the bin as a donation from the Friends of the Library. Neil seconded the motion, and all voted to approve. Charlie, as president, was to email Connie about this approved motion.
Draft of Revised Bylaws
Lawrence distributed a rough draft of the revised bylaws of our Friends organization. He and Ricki Fisher have been updating them to align with current and recommended practice.
V. Next FOL Board Meeting
Charlie called for an interim board meeting to be held on Monday, July 18 at 5:30 PM in the library. The purpose is to discuss the information provided by Chris Snyder.

FOL Board Meeting Minutes– June 8,2016 at 5:35pm
In Attendance: Board members Charlie Huchet, Karl Varnai, Elizabeth Varnai, Ricki Fisher, Lawrence Booth, Kristin Reilly and Neil Gallagher.
Also in attendance Pamm Kerr.
Acceptance of Minutes
Charlie asked for acceptance of minutes from Board meeting on May 11, 2016. Kathy brought up a question pertaining to the election of officers held at that meeting.
Elect Officers
This portion was turned over to the secretary, Kris.
Kris nominated Charles Huchet for President for a 1-year term.
Neil 2nd the motion. All voted in favor.
Kris nominated Karl Varnai for President-Elect for a 1-year term.
Carol 2nd the motion. All voted in favor.
Kris nominated Lawrence as Treasurer for a 1-year term.
Ricki 2nd the motion. All voted in favor.
An in depth discussion was held on the length of terms, the designation of positions (e.g. president, etc.) and the rules of the by-laws. Kris read the minutes from Nov. 19th where terms were changed in the by-laws.
By-Laws
Discussion was held on length of terms and who would be up for reelection and when our “year” would end.
Was decided to lengthen terms and designate the 3 board members who would be up for replacement or reelection for the next three years. It was also decided to change annual meeting to April of each year.
Motion made by Lawrence that Board terms for FOL would be 3 years long in staggered terms to as designated below.
Group A – term ending in April 2016 includes board members Charlie Huchet, Lawrence Booth and Barry Fetterolf’s empty spot.
Group B – term ending in April 2017 includes board members Elizabeth Varnai, Karl Varnai and Kris Reilly.
Group C- term ending in April 2018 includes board members, Neil Gallagher,
Carol Spencer and Melissa Mantz. (Melissa has since resigned her position on the board).
Ricki Fisher agreed to look into the requirements of each position and term length for next board meeting.
Elizabeth so moved to accept the minutes from May 11th with the exception of the section listed above on officers. Karl 2nd. All voted in favor.
Finances
Lawrence stated as of this meeting the balance was $10,309.10
Did not get statement but would send out as soon as he received it.
Lawrence also stated he spent $477.34 for wine for the Library’s event Rumba in the Garden. He bought back $233.06 of unused liquor, which made the FOL donation $244.28.
Raffle Basket donated by Living Earth made $350.00. Write a letter for donation.
Kris suggested we give the balance of the donation for programs to Connie. The check for $2500 is for the balance of the promised monies for programming for the free library of NH&S
Lawrence so moved to pay Connie the balance of $2500 for programs. Kris 2nd. All voted in favor.
Received a donation of $150.00 from Pamm Kerr to the FOL, for sponsoring the Dragon Boat Race on June 5,2016 between NH & Lambertville.
Membership
Kris stated we have 4 new members since last meeting. No renewals. Will work on sending out renewal letters.
Book Sale
Total Amount was $6,001.79. This total includes sale of totes, raffle basket ticket sale of $46, 3 new memberships. 1,046 transactions made. Charlie will write a letter to the Playhouse Inn LLC thanking them for the space.
Collaboration Event
15 tickets sold so far. No cost to FOL.
Kris will push next event of Wendy Tyson after June 12th.
The Living Earth Raffle Basket
As stated previously we made $350 from ticket sales. The winner was Annette Cseri. Planning a new Basket for after July 1st.
Poetry/prose Book
Pamm updated with 34 writers and a $500 donation from Rago’s. Hoping for a publication by November 2016.
Zombie Event
Pamm suggested to Lawrence to call Havana about the possibility of holding the event in October.
Announcements
Kris made a motion to donate a $35 ticket, for the Wendy Tyson Event in July, to the Buck’s Play First Annual Golf Tournament.
Lawrence 2nd. All voted in favor.
Solebury Day was discussed having a table to sell raffle basket tickets, give away books and get new members.
Charlie was to check with Library Board about their table.
Monthly meeting with Connie, Beth Houlton, Jacqui Griffith, Karl Varnai, Charlie Huchet and Kathy Meier was discussed.
Discussion ensued on necessity of meeting with Connie, where she is obligated to then attend 3 meetings a month.
Friends draft a Memorandum of Understanding to present to the Library Board.
Do we work for the library Board or for the Director of the Library?
Rewrite By-Laws sometime in the near future.
Lawrence will draft a memorandum of understanding to present to the FOL board at the next mtg.
Events 2017
Charlie brought up the question of, how many events we should hold annually?
We need to talk about ideas for next year.
Lawrence brought up the possible idea of a Mardi Gras Event and doing it with the Library Board.
Meeting called at 7pm. Next meeting is July 13, 2016 at 5:30pm.

FOL BOARD MEETING MAY 11, 2016
Call to order at 5:30
Board Members present…. Charles Huchet, Kristin Reilly, Carol Spencer, Karl Varnai, Elizabeth Varnai, Neil Gallagher, Ricki Fisher and Lawrence Booth
Also in attendance… Kathy Meier, Pamm Kerr, Paul Spencer and Marlene Clark
Special Guests… Beth Houlton, Library Board president and Connie Hillman, Library Director
Charlie Introduction
Charlie explained that we would hold regular meeting at end of session, first part of meeting would be Beth and Connie discussing the role of the FOL in relation to the evolving library.
Special Discussion
Beth spoke as to where she sees the library in the future and the role that they see the Friends taking in association with the library board and the director. At the Library Board’s January Annual Meeting, which Charlie attended, the big push was seen as to focus on public awareness and media marketing. How we are moving forward? Gene Underwood, Library Board Member is in public relations and marketing. And had a Strategic Planning Initiative update. They will be using Chris Schneider of the Bucks County library system, who is the District Consultant Librarian. Chris facilitates the process, wants the Library Board to get focus groups together to aid the board in planning the future of the library. The FOL, possible school board members, community members, etc. One goal is the Library should be a reflection of what the community needs. Hoping to have focus groups by end of summer and a plan in place by end of November, going into next calendar year. Definitely have a 3-5-year plan at Annual Meeting so it can reflect in budget.
Friends organization’s Role
Karl explained to Beth that, we as the FOL would like to set up a strategic plan. We need to be a tool for the Library to use in their strategic planning.
What can the FOL be that is more than just a fundraiser organization.
An in depth discussion ensued on the use of the friends’ organization.
Beth explained that she sees us as an advocacy group for the library to convey a positive attitude about the library to the community. The other members of the board see us as an Advocacy group and a fundraiser group. The Library Board is in charge of operational funding and are traditionally not a fundraising group. They would eventually like to see all event fundraisers to be by the FOL in the future.
We discussed different ways to fundraise as, for a specific money goal in budget, as end of year we raised this much money what do you need and the director giving us a wish list to raise funds for.
Discussed communications between Director, Library Board and FOL Board and working better as partners. More notice given to us on what is expected from the FOL.
Pamm brought up the need for a volunteer coordinator, Connie explained that as Director, volunteers fall under her umbrella of responsibilities. Right now there are shelving jobs. Discussed ways of increasing oppurtunities for volunteers, like a garden club.
Kris asked Connie for an explanation of how we are recognized for our sponsorship of programs that the library holds. Programs that are paid for by our funds are labeled as sponsored by the Friends.
We discussed advertising our events through the library. Emails, list serv, etc. The name Regina Fryed? Was brought up as a person who could help us with advertising through the library system.
Charlie closing comments. Have Connie attend our monthly meetings, attend the Library Board Meetings and have a meeting with Beth, Connie, Jacqui, Kathy and Charlie every month after the Library Board Meeting.
Connie had reservations about all of these meetings being necessary. Karl asked if she may attend our Board meeting for the first 15 minutes.
Also was brought up by Kathy the “Memorandum of Understanding” and rewriting it to fit the place we are in now.
Beth’s final comments were that the Library Board truly appreciates what the FOL organization does for the library.
Regular Meeting
Acceptance of Minutes from last Board Meeting on 4/13/2016
Neil made a motion to accept. Carol 2nd. All voted in favor.
Elect Officers
This portion was turned over to the secretary, Kris.
Kris nominated Charles Huchet for President for a 1-year term.
Neil 2nd the motion. All voted in favor.
Kris nominated Karl Varnai for President-Elect for a 1-year term.
Carol 2nd the motion. All voted in favor.
Kris nominated Lawrence as Treasurer for a 1-year term.
Ricki 2nd the motion. All voted in favor.
Book Sale
Discussed book sale and meeting at site on Thursday May 12 at 3 pm.
Raffle Basket
Ricki brought up that tickets were needed in envelope. Kris will print more.
Next Board Meeting is June 8, 2016 at library from 5:30 -7
Meeting adjourned
Elizabeth made a motion to adjourn at 7pm.
Kris 2nd the motion. All voted in favor.

FRIENDS OF THE LIBRARY ANNUAL MEETING on APRIL 24,2016
Opening statement
Welcome speech given by Charles Huchet, included explanation of the requirement of holding an annual meeting and nominating board members up for renewal and filling a position that was previously vacated.
Also explained we would be holding a brief meeting to update members attending on the happenings of the Friends organization.
Board Members attending – Charles Huchet, Carol Spencer, Karl Varnai, Elizabeth Varnai, Lawrence Booth and Kris Reilly. Not in attendance, Neil Gallagher and Melissa Mentz. Also in attendance advisor to the board Kathleen Meier.
Meeting called to order at 2:09pm
Finances
Lawrence stated we have as of 4/24/16 the amount of $4,413.26 in our account. He also stated that we have raised in less than 3 years, what the previous Friends group raised in 5 years. He explained that anyone wanting to see our financial records was more than welcome to look at copies that he brought.
He stated that we have a commitment of $10,000 to fulfill for 2016. We sponsored the Read-A-Thon prizes, committed to library programs and to computer upgrades.
Charlie also introduced consultant Kathy Meier and explained her support in helping the treasurer.
Amendment to minutes actual bank balance is $3,859.04 this includes the $970.00 of restricted monies (authorized for release if needed).
Membership
Karl explained the importance of members and at this time have more than 100 members. We require members to renew yearly. At minimum the membership dues raised are 1/3 of the money raised which in turn is donated to the library.
Events
Writers salon
Charlie called on member Pamm Kerr to explain about the two upcoming Writer Salons. One on June 12th and the next on July 19th. Tickets are on sale now. Go to our website.
Also mentioned raffle baskets.
Book Sale
Kathy brought up that our annual book sale is now going on in the collection stage. Located at Ferry Market.
Discussed details. Carol brought up bagged meters for drop-offs. Kris commented that 1st year we made a little over $3,000. The 2nd year we made over $6,000. We are hoping to double that and make $12,000.
Election of Board Members
Kris was called on to start nominations.
She nominated Charles Huchet to renew his board membership. Karl 2nd.
Took vote of all in attendance. Aye – 22, No – 0
Charles was reelected to a 3-year term.
Kris then nominated Lawrence Booth to renew his board membership. Karl 2nd.
Took vote of all in attendance. Aye- 22, No- 0
Lawrence was reelected to a 3-year term
Kris then asked all who were in attendance if anyone was interested in being nominated to the board.
Ricki Fisher nominated herself, Lawrence 2nd.
Took vote of all in attendance. Aye- 23, No-0
Other Business
Lawrence brought up the idea that we should be holding our meetings in the library to show our support. Was discussed. Lawrence made a motion to present a proposal to Connie Hillman the director, to hold our meetings on the 2nd Wednesday of every month at 5:30pm, starting with the May 11th meeting. Karl 2nd, all voted in favor.
Kris will send request to Connie via email.
Lawrence made a motion to adjourn. Karl 2nd. All voted in favor. Meeting adjourned at 2:25pm

BOARD MEETING Minutes- APRIL 13, 2016
Meeting called to order at 7:05 pm
Attendees
Board Members in attendance – Charlie Huchet, Carol Spencer, Lawrence Booth, Karl Varnai,
Elizabeth Varnai, Neil Gallagher and Kristin Reilly
Also attending Kathy Meier, Paul Spencer, Pamm Kerr and Marlene Clark
Board Minutes
Motion made by Carol to accept minutes from Board Meeting on March 16, 2016. Charlie 2nd.
All voted in favor.
Agenda
Annual Meeting
Charlie requested change in order of the agenda previously handed out. Discussion about Annual Meeting. Format of meeting, setting up of meeting and talking to Connie. Lawrence will contact Connie.
Lawrence will donate $50 towards refreshments and bring cups.
Pamm will supply pitcher, water and ice.
Carol will supply 2 pitchers. Kris and Carol will purchase the refreshments
Also Charlie will talk to Kris about election of officers at meeting.
Special Reports/Discussion – Charlie
1st meeting with Beth, Jacqui, Connie and Kathy
2nd meeting with Beth and Jacqui
Referenced in email sent to board from Charlie.
Issue about Annual Meeting was discussed. Connie’s initial understanding was not the same as our initiative, which was inviting the public to our meeting. Charlie followed up with Library Board.
Discussion ensued about how to deal with Connie, Our relationship with her and a discussion of who should deal with her directly with our business.
Beth Houlton and Jacqui Griffith (Library Board Members) will attend our FOL Board Meeting on May 11th to discuss the Friends role with the library.
Discussed reinstating monthly meeting with Charlie, Kathy, Jacqui and Connie. Was suggested that other FOL board members may attend. Charlie said not at this time.
Finances
$4,130.33 as of March 31st. (reserved amount of $970 for art)
Discussion from Pamm about NH Arts selecting and sponsored by FOL.
Lawrence made a motion to financially assist The Free Library of New Hope & Solebury with the PNC Arts Alive Outdoor Sculpture Project up to and not to exceed the art restriction donation of $970 from Pamm Kerr. Kris 2nd. All voted in favor.
Insurance – Lawrence has new policy. Has been purchased through Selective for $601 on April 1, 2016 for a 1(one) year policy. He had spoken to Frank Cosner at Pidcock Agency about insuring with them but time was limited.
Membership
Discussed calling members who have not renewed.
Kris stated she has written letters to all members up through the end of April.
Events
Book Sale Update
Held a meeting right before this board meeting with Kathy, Carol, Kris, Marlene, Karl, Elizabeth and Paul.
Ask Neil to check Homestead Market for tomato boxes.
Pamm to ask school about tables.
Discussed using PayPal and purchasing a tablet and getting a free credit card reader.
Karl made a motion to purchase a tablet for the use of a Square or PayPal Reader.
Neil 2nd. All in favor.
Will use PayPal since we have an account with them already.
Zombie Update
No place at Square One. Pamm will look into Havana.
Writers’ Events
Posters ready for both events. Ticket Purchase ready for first only.
Harvest Moon
Online and tickets available.
Other Business
Kris getting list and emails of new Library Board Members and email to Charlie.
Elizabeth to investigate plaques for the library board to purchase for our donations.
Pamm discussed Retroscope being supported by Friends. Bring proposal
Library board Meeting April 20 at 5:30pm
Harvest Moon meeting on Thursday April 21st at 7pm at Varnai’s. Discuss other events also.
Next FOL Board Meeting on May 11 at 7:00pm
Elizabeth made motion to end meeting at 9:00pm. Charlie 2nd. All in favor.

Minutes of Board Meeting on 3/16/2016
Meeting called to order at 7:04pm by Charles Huchet
Board Members Charles Huchet, Carol Spencer, Melissa Mantz, Lawrence Booth, Karl Varnai, Elizabeth Varnai and Kris Reilly were in attendance.
Also present were Kathleen Meier, Pamm Kerr and Paul Spencer.
Minutes
Melissa moved that minutes from FOL Board Meeting on 2/10/2016 be accepted. Carol 2nd.
All present voted in favor.
Finance
Per email from Lawrence on 3/19 …. As of today, FOL balance is $4,069.33, but remember this includes Pamm Kerr's designated funds for traveling-art, which is about $1000.00.
Insurance coverage
Kathy discussed Selective insurance. Renewal of policy due 4/1/2016
Discussion held about the inclusion of all 2016 events in yearly premium.
2014 – Basic Amount was $302 premium plus endorsement of $138 which covered St. Martin’s use.
2015 - $440 premium (includes endorsement) and additional $282 for Celebrate Americana.
2016 – possible $302 plus $293(liquor liability). Waiting to hear if per event for liquor liability.
Discussion on contacting other insurance companies. Lawrence to contact Solebury Township and New Hope Borough to see if we could get included. Also contacting Pidcock Insurance which insures the Library.
Lawrence made a motion to authorize an insurance policy approval to be voted on by board members via email. Melissa 2nd. All voted in favor.
Membership
Discussed renewals. Kris noted that 29 renewals were sent and as of this meeting 9 had been returned. Also said she was preparing renewal letters for March and April members to be sent out.
The idea of having personal calls made, as a final measure, to final non-respondents, was discussed and agreed upon. Karl is to inform us who is to call whom.
New Library Discussion
Was brought up that there is no space to advertise Friends events.
Charlie to discuss with board and director, Connie Hillman, what we are supporting as events and programs for 2016. Need some kind of public recognition for the Friends.
Discussion also on policy of the Library on use of the space and book donations.
Discussed going to meet the library board to discuss the “Friends” and the community.
Kathy brought up the approach we should use to the Library Board to get our point across as to,
What we our actually funding? What mechanisms are available to us at the library and accommodations can be given to us to publicize our achievements?
Elizabeth also brought up whether FOL should reconsider its commitment to the library if the library undermines the FOL’s ability to raise funds as before, given there appears to be no room for the in-library book sale nor for a raffle basket display.
Pamm volunteered to pull ideas together from the FOL Board regarding a statement of the vision of the library as a community center and examples of how a library can make that operational and will write draft letter and email board members to fill in and edit.
Charlie asked for help in looking for examples in area libraries.
Book Sale Update
Will know by next week if we have last year’s space to hold our book sale.
Charlie will email asking if we can possibly have building for April, May, June) to collect and sell books.
2nd Plan is to hold book sale at St. Martin’s Cafeteria with permission.
Zombie Update
Lawrence sent letter to Square One owners in Logan Square.
Event is Oct. 16, 2016 from 7-10:30pm
FOL will provide insurance
FOL will promote and sell reservations.
Receive predetermined % of food and drink sales from Square One as donation.
Offer tax write-off letters.
Back up discussed with suggestions of Logan Inn and Hotel du Village.
Annual Meeting
April 24th at Library 2-4pm. Okayed by Connie and Board.
Will be quick meeting and presentation by Daniel Dorian
Newspaper release
Recognition of Charter Members discussed
Evites to be sent
Serve fruit, cheese, crackers, coffee and water.
Save the Date will be written by Melissa and sent out to Kris to email.
Time/Place for FOL Meetings
It was discussed to ask Connie for use of Library for after hours.
Put on calendar 2 days per month, 2nd and 4th Wednesdays.
New Events
Kris handed out two proposals from Pamm and herself.
An author/editor salon and the Poetry Book Proposal update.
Insurance coverage – Kathy will check.
Elizabeth made a motion to support the idea of a author/editor salon fundraiser.
Lawrence 2nd. All voted in favor.
FOL Event Meeting - March 23,2016 at Varnai’s residence at 7pm.
FOL Board Meeting - April 13,2016 TBD Location and Time
Kris made motion to adjourn at 8:58pm, Lawrence 2nd. All voted in favor.

Minutes of Board Meeting, February 10, 2016
Friends of the Free Library of New Hope and Solebury
Present: Board members Charlie Huchet, Lawrence Booth, Neil Gallagher, Elizabeth Varnai, Karl Varnai
Also: Pamm Kerr
Absent: Board members Melissa Mantz, Kristin Reilly, Carol Spencer
            Also: Consultant to the board Kathy Meier
I. Meeting called to order 7:10 at the Varnais’ residence
II. Minutes of January 13, 2016 accepted unanimously.
III. Announcements
A Space in the renovated library for the FOL’s daily book sale is uncertain, pending actual experience with the library’s use of space. If we lose the daily sale operation, it would represent a loss of approximately $1500 for the remainder of 2016 and approximately $3000 over a full year.
B. The Amazon affiliate program Amazon Smile is already being used by the library to raise funds. Duplication by the FOL would not be appropriate.
IV. Reports
A.     Finances (Lawrence Booth)
-          After all deposits, including membership dues, we have approximately $3200 in the bank.
-          The FOL has received letters of acknowledgement from the library for our 2015 donation of $15,400 and for $1000 donated to the Readathon.
-          Lawrence issued a new check (#196) to replace an old check (#172) that was not cashed. The check was to reimburse a board member for FOL-related expenditures.
B.      Membership (Karl Varnai)
         A letter to FOL members for renewing membership has been drafted. We’d like to ask others to review it, including Karen Seehausen, before sending it out by email.
The emailed letters will be personalized; FOL volunteers will help with this task.
We aim to complete emailing by the end of February.
The most promising way to gain new members is by personal contact. This includes at a raffle sales table and at events, such as library programs, especially those sponsored by the FOL.
V.     Events
A.     Harvest Moon Square Dance (Karl Varnai)
-          Between two options, those present favored the first version of the event’s poster, and felt the cost of the event should be changed from $30 (members) and $35 (non-members) to $35 (members) and $40 (non-members).
-          Discussion about approaching food providers about donating savory light bites.
-          Businesses will be approached about sponsorship.
B.      Annual Book Sale
-          The owners of the proposed market building will not know until March 15 whether the site is available again for our book sale.
-          The recommendation was made to prepare to start the book sale process immediately by composing a letter soliciting donations in advance, in case this space becomes available.
-          In case the previous space is not available, Pamm recommended we ask Father Kinden of St. Martin of Tours church if the old school space could be used. If Father Kinden agrees, a letter soliciting book donations for that location could be written.
-          If one of these options works, the book sale process could start by April 1 or sooner.
-          If neither works, the FOL would know soon to seek a third option.
-          To augment book collections we can ask other local organizations (church groups, youth groups, clubs, etc.) to hold book drives on our behalf.
   Book sales committee would provide guidelines about the kinds of books we can use.
-          Suggestion: enhance children’s section of book sale with more books, seating.
-          A recommendation was made to place an additional emphasis on the Book Sale through augmentation efforts, e.g. costume jewelry from a broader base.
C.      Other Events
-          No active planning yet for other events, though Lawrence plans to meet with Melissa to discuss the proposed Zombie event in October. The next special events meeting is set for February 24th , time and place TBA.
-          Karl noted that rather than try to develop more new ideas at this stage, and might be better to augment what we already have. For example, we can again add costume jewelry to the book sale. In the future, expand tis to sales of other items, too?
-          Lawrence pointed out that for any event we need first to consider venue and date.
-          Pamm is pursuing developing a book of local poets’ work, with Rago Art Auction Center possibly sponsoring its printing.
          We discussed a possible author-dinner even.t
-          Kris and Pamm are planning four raffle baskets this year. Additional raffle basket or baskets could be added, if needed.
-          Charlie shared an article by Connecticut’s state-level FOL organization, including trends in fund raising.
-          Other ideas: Auctions, rummage sale, plant sale, establish library as official passport application facility, notary service for a fee to be donated to the FOL.
VI. Annual FOL Meeting
A.     Charlie proposed holding our annual meeting on a Sunday afternoon for better attendance.
-          April 24 agreed as the date, instead of April 27.
    The annual meeting would recognize the first year’s membership.
   Food to be provided by FOL volunteers.
   A local writer (Mr. Danielle Dorian) has been invited to speak.
VII. Next Meetings
A.     Next board meeting: March 16
B.      Next events meeting: February 24, time and date to be announced.
- Focus: Book sale, Zombie event, others
VIII. Meeting adjourned, 8:45 PM

FOL Board Meeting – January 13, 2016
Meeting called to order by Charlie at 7:10pm
In attendance – Charlie, Kathy, Melissa, Lawrence, Carol, Kris and Paul
Minutes – Melissa made motion to accept minutes from December 9, 2015 board meeting as presented. Lawrence 2nd. All voted in favor.
Finances – Discussion of 2016 commitment in detail. See November 19th board meeting minutes.
We have a balance of $1500 in our $10,000 commitment that we have not designated.
Lawrence made a motion to give the library a check for $2500 towards programs as part of our $5,000 commitment. Melissa 2nd. All voted in favor.
Lawrence discussed taxes and the need to get a letter from the library board on our actual 2015 donations to the library.
As of today 1/13/2016 balance of our bank account will be $2,154.16. All checks have been written including the first installment of $2,500 for programs.
Membership – New updated members roster handed out by Kris. No news since membership committee chairman, Karl, absent.
Old Business –
Charlie asked for matters the Board wants brought up at the next regular meeting with Connie, Jacqui and Kathy.
Agenda items for the Library Board Mtg.
Carol brought up asking about making available space in new library for the Friends ongoing book sale.
Charlie will ask if we as an organization can be included in planning of the “new” library opening.
New Business –
At next FOL board meeting have in depth discussion on our Annual Meeting. Have a speaker? Possibly a local author? Discussed Daniel Dorian as possible speaker, self-published
Annual meeting set for April 27, 2016. Location and time TBA.
Kristin brought up giving a donation to Riverside Symphonia for their raffle. We would give 8 raffle basket tickets of our Spring Basket. All approved.
Charlie – Listened to a radio program on Pulse at 9 am on WHYY Radio Station on the Future of Libraries.
Charlie read note from Polly Wood to the FOL Board from NHS Library Board, thanking us for our efforts and donations to the library.
Melissa brought up a possible partnership with Thompson Memorial Church.
Amazon Smile Charity Contribution will be discussed at next meeting.
Library Boards Annual Planning Meeting -
Charlie went into detail.
Discussion of how to make the library more relevant to our community today.
·         Redefining the use of the library.
·         Bring it into the community for more civic engagement.
·         Building new audiences
·         Reach out to the community
Stage 1 – The reopening the library.
Stage 2 - A 3-year strategic plan
Next Board Meeting is February 10th – location TBA
Lawrence made motion to end meeting at 8:37pm. Charlie 2nd. All voted in favor.
Adjourned at 9pm.

Minutes for FOL Board Meeting, December 9, 2015
Meeting called to order at 7:03pm by Charlie H.
Board members inn attendance: Charlie H, Carol S, Neil G., Kris R., Karl V., Elizabeth V. and Melissa M. Paul S also attended.
Minutes
Motion made to accept board minutes from Nov. 19, 2015 by Elizabeth.
All voted in favor.
Events
Briefly discussed events list created by Kris from event meeting. Send to all who attended meeting and also Karen S, Pamm K., Louise D, Marlene C., Jackie G., Beth H. and Connie H.
Finances
Actual Balance of checking is not known. Still includes outstanding checks. Charlie will find out if check to Library for second payment of $5,000 for wheelchair lift was cashed.
Discussion ensued on our obligation of whether or not to pay the full amount of the wheelchair lift, which is now estimated over $15,000. We all agreed that we possibly overcommitted. We previously had agreed on the “naming” donation of $10,000 and then a subsequent amount of $2,000 when we were told that there was an increase in the price from the $10k to $12k.
A motion was made by Kris to give the Library Board the extra $2,000 for the wheelchair lift, to fulfill our obligation of our initial total commitment of $12,000. We will consider funding additional cost if it arises in the future. All voted in favor.
Kris will email Lawrence the request to write the check and copy Charlie on that email.
Discussion of the 2016 commitment of $10,000.
At our previous meeting we voted to give Connie $5000 for programs in 2016. At this meeting we discussed possibly dividing the $5,000 into two parts, giving one part on Jan. 1st and the remaining amount on July 1st. No decision was made.
In our discussion of finances we also discussed what we as a group are capable of earning in fundraising for 2016. Need to set goals for each event we hold. What we are earning the money for and telling that to the public.
Melissa brought up the possibility of a Go Fund Me campaign and using it to raise the money for the computers we committed to purchasing in 2016.
Newsletter
Elizabeth discussed the newsletter and changes needed because of decisions made at this meeting.
Will be sent out in an email this week. Print and mail to members without emails. Also sending to all member renewals if they did not receive an email copy.
Membership
Karl stated that a membership meeting is scheduled for Dec. 22nd at 7pm at his home.
He also discussed the programs from the Friends of Hunterdon County Library. Handed out a copy of the information.
He stated he had attended The Greater New Hope Chamber of Commerce & Business alliance gathering.
A motion was made by Karl for the Friends Organization join the GNHCC. The cost is $75.00 for a year membership for non-profits. All voted in favor. Karl will also look into the cost of joining the Greater Lambertville New Hope Chamber of Commerce.
Miscellaneous
Kris discussed having a Raffle Basket at the Lambertville-New Hope Winter Festival. Contacting and meeting with Pamm. Also we could possibly sell tickets at the Read-A-Thon awards ceremony.
Board Meetings
All future meetings will be held on the 2nd Wednesday of each month. Next meeting is January 13, 2016 at 7pm at Carol and Paul Spencer’s home.
Event Meeting-
Next meeting is Thursday January 7, 2016 at 7pm at Carol and Paul Spencer’s home. Will go into further detail on all events agreed on.
Charlie discussed using Amazon Smile for organization. He will look into it and will discuss at next board meeting.
Motion made by Mellissa to adjourn meeting at 8:25pm. All voted in favor.

FOL Board Meeting – Nov. 19, 2015 at 7pm
In Attendance
Board Members – Charlie Huchet, Karl Varnai, Elizabeth Varnai, Lawrence Booth, Carol Spencer and Kris Reilly
Others – Kathleen Meier, Paul spencer and Connie Hillman(Library Director)
First order of business:
Motion made by Kris to accept the minutes of the FOL Board Meeting Oct. 28th, all voted in favor.
Motion made by Charlie to accept the resignation of board member, Barry Fetterolf as of December 1, 2015, All voted in favor.
Discussion- Our funds and how they are allocated by the library board.
Connie– Discussed library programs and how we, as Friends, can or cannot influence the choices and how programs are planned and using them to connect with the community. Was discussed and the right and responsibility of the Library Director to plan and implement the library's program was recognized and affirmed. Recommendations for future programs can be made by the Friends and any individuals at any time to Connie. It was noted that the Library Director does not receive any funds from the Library budget for programs. Charlie stated, in his opinion, that the importance of the library's program should be recognized appropriately in the Library's annual budget.
Motion was made by Lawrence for $5,000 of our $10,000 (2016) commitment to the Library board to go to programs at Connie’s discretion. All vote in favor.
Lawrence brought up pledging $1,000 of the $10,000 (2016) commitment
to be used for the 2016 Read-A-Thon Prizes, with recognition to the Friends organization. Discussion ensued. It was agreed that Lawrence would send email to Beth Houlton regarding the pledge.
Motion made by Lawrence, all voted in favor.
Discussion brought up by Charlie regarding pledging $2500 of the $10000 (2016) commitment for the purchase of new computers. Motion made by Kris, all voted in favor.
By-Laws
Discussion was held on length of terms and who would be up for reelection and when our “year” would end.
Was decided to lengthen terms and designate the 3 board members who would be up for replacement or reelection for the next three years. It was also decided to change annual meeting to April of each year.
Motion made by Lawrence that Board terms for FOL would be 3 years long in staggered terms to as designated below.
Group A – term ending in April 2016 includes board members Charlie Huchet, Lawrence Booth and Barry Fetterolf’s empty spot.
Group B – term ending in April 2017 includes board members Elizabeth Varnai, Karl Varnai and Kris Reilly.
Group C- term ending in April 2018 includes board members, Neil Gallagher,
Carol Spencer and Melissa Mantz.
Finances –
Lawrence stated balance as of 10/30/2015 was $13, 356.30 with checks outstanding so actual balance after checks is $7,703.28 which includes $970.70 of designated money. So actual usable balance is $6,732.58
Membership –
Discussed sending out renewal letters again and It was decided to wait for the next newsletter to be issued to be able to include hard copy with renewal letter.
It was also was discussed how to improve general membership attendance at the annual meeting.
Other Business-
Lawrence made motion to change a stipulation in the bylaws that annual meeting will be held in April 2016 instead of January 2016.All voted in favor.
Next meeting date will be discussed through email and whether it should be held on Dec.7th or Dec. 9th.
Event planning meeting is to be held on Dec. 2nd at Carol and Paul Spencer’s home for 2016.
Kris made motion to adjourn at 8:55pm. All voted in favor.

FOL BOARD MEETING MINUTES OCT. 28, 2015
Meeting called to order at 7:04pm
In attendance Board Members – Charlie, Kris, Neil and Lawrence
Also in attendance Carol, Paul and Kathy
Minutes
September 15th minutes discussed. Only request remove Raffle Basket Project from Celebrate Americana section.
Motion to accept made by Neil. All voted yes
Celebrate Americana
Discussion ensued on expenses of Celebrate Americana.
This included in depth discussion on what was included in the $1500 allocation for Karl approved by board.
Gaming cost, Insurances etc. were discussed and how to keep better track to prevent overspending in future and misunderstandings of expenses.
Some of the signage cost and office supplies were not specific to CA.
Insurance was discussed as whether or not the cost was part of the fund included in the events costs approved for Karl. The Celebrate Americana was not separate from the insurance it was an additional event added to insurance.
A question about the cost of insurance for Celebrate Americana event was brought up. Hugh Marshall had to be named on policy and also alcohol and underage participants affected the policy cost.
Insurance renews in the spring and a board member should pursue alternative policies at that tim
Finances
Kathy – September balance added to October deposits – subtracted expenses. $13,481.55 (of which $970.70 restricted – Pamm Kerr donation) leaves $12,510.85.
Lawrence – definite balance for 10/28 was $13,384.91 with 3 outstanding checks.
Question asked by Kris about First Fidelity and a possible donation of $1,000. Stated by treasurer, did not receive any donation like that.
Discussion held on the restricted money from Pamm Kerr’s donation. Charlie will place the issue on the agenda of the next meeting with Jacqui, Connie, Kathy and him to take place in November.
Lawrence changed address of checking account to his address for financial statements because of problems with mail delivery since library relocated.
Motion made by Lawrence to write a check to NHS Library Board of $5,000 to complete the naming opportunity of the wheel chair lift, with intent of full amount of actual cost to be submitted to the Library Board at a future date in 2016.
Formal letter is to be written with photo op for full amount of $10,000.
All voted yes.
Financial Obligation for 2016
Charlie brought up that the Library Board has asked if it would possible for the FOL to set a fund raising goal of $10,000 for 2016, in addition to paying for the chair lift in full. They were asking for our commitment now so it can be included in their 2016 Budget now under development.
Discussion ensued on whether we should obligate ourselves.
Motion made by Lawrence for $10,000 obligation in 2016 to state,
Friends commit to $10,000 fundraising goal to FLNHS with use of money to be mutually determined for the 2016 budget.
All voted yes.
Membership
Since Karl (membership chairman) was not in attendance, Kris discussed new members and renewals.
Talk with Karl, but it was discussed not sending out renewals until January because of fundraising by library.
Lawrence talked about charter members. Making list and inviting to January annual meeting.
Events
Do not commit to any event. Create Options for future events.
Set up special November meeting for events.
Possible event meeting on Nov. 5th or 11th.
By-Laws
Charlie and Kathy going over by-laws and sending out changes in possibly 5 areas.
New Board Members
Nominated by Kris – Melissa Mentz (not in attendance) and all voted yes.
Charlie will call her with news.
Discussed possibility of Carol Spencer becoming board member and with her agreement was
nominated by Kris and All voted yes.
Now need in attendance at meetings of at least 5 board members for a quorum.
Next Board Meeting
Nov. 17th at 7pm at Spencer residence.
Newsletter
Discuss with Elizabeth.
Miscellaneous
Lawrence – requested that we consider getting a new treasurer for next year. He will stay on until 990 is complete(mid-February).
Kris mentioned Dan Dougherty. Lawrence, who said he did reach out to him through email and phone call but did not get a reply.
Meeting adjourned
Motion made by Carol at 8:44pm, all voted yes.

FOL Board Meeting Minutes September 15, 2015
Meeting called to order by Charlie at 5:17 pm
Attendants were Board Members, Charlie Huchet, Kristin Reilly, Karl Varnai, Elizabeth Varnai and Neil Gallagher. Also in attendance were Carol and Paul Spencer and Pamm Kerr
Minutes from August 25, 2015 Board Meeting
Change Arrival section to under Treasures report. Discussed the subject of Lifetime members in reference to Lawrence’s email. Motion made by Elizabeth to accept minutes. All yes.
Treasurer Report.
Bank Statement dated Aug. 31st balance was $12, 818.62, Lawrence arrived at 5:37pm.
Motion to accept by Karl, all voted yes.
Membership
No new members reported. No recent renewals. Discussion on members who did not rejoin and was decided we will have separate membership meeting in future.
It was brought up to set up a booth at Solebury Day for soliciting new members and also publicizing Celebrate Americana and selling raffle tickets for the Raffle basket.
Celebrate Americana/Raffle Basket Project
Board decided no alcohol in raffle basket for Celebrate Americana
It was discussed the problem of selling raffle tickets legally. Getting a small games license to cover one month or the year and application is to be pursued by Treasurer, Lawrence. Motion made Lawrence pay fees. All voted yes.
Event planning update made by Karl.
Discussed the number of people to tell Bitter Bob’s, decided 90.
Setting a limit of 80 tickets to be sold.
Motion made Lawrence to approve expenditures up to $1500 by Karl for Celebrate Americana. Board approved.
Income Estimate is 80 tickets at $40 each, $3200.00 , Gloria Dodd has her company buying beer, Melissa Mantz company donated $1,000.00 and First Federal Bank approached for donating $1,000.00.
Events
Discussed after Americana what events to pursue for 2016.
Thoughts on having many small events or a few large events.
The effect of the closing of the library was discussed.
Co-Events with other organizations.
Is the “Chairity” event still possible?
Was discussed approaching Polly Wood for Spelling Bee Event after Library renovation.
Miscellaneous
Book sale brought up for next year. It was discussed approaching Bucks Playhouse Foundation for early spring for a location downtown.
Finding and getting new Board members to join.
By-Laws need to be looked at before January 2016.
Meeting adjourned at 6:20 pm. Motion made by Karl. All voted yes.

FOL BOARD MINUTES – MEETING AUGUST 25, 2015
Meeting called to order by Charlie @ 5:15pm.
Attendants were Charlie Huchet, Kris Reilly, Neil Gallagher, Kathy Meier, Connie Hillman, Carol Spencer, Paul Spencer & Pamm Kerr.
Discussed returning keys for Book sale site at 4 seasons Mall and all keys are accounted for.
.Acceptance of minutes for Board Meeting from June 23, 2015
Motion made by Kris Reilly and seconded by Neil Gallagher. Approved.
Charlie handed out draft letter to the editor about book sale. Discussed.
Treasurer report
Since Lawrence was not in attendance, Kathy proceeded to discuss finances of the Friends.
Kris read copy of financial statement. Balance of account as of 8/18/2015 was $12, 689.65.
Discussion ensued about the Wheel Chair contribution. Splitting contribution to $5,000 before celebrate Americana and balance before end of 2015. Concept, but unable to vote since no quorum.
Agreed to pay any amount over the initial $10, 0000(Connie would inform of total when available.)
Lawrence arrived @ 5:47pm
Discussion was reopened on disposition of funds for wheelchair lift.
Motion made by Lawrence to write and present $5,000 check to Connie at meeting today.
The motion was seconded by Kris. All voted aye. Lawrence wrote check and presented to Connie.
Write on Facebook and our webpage of our fulfillment of $5,000 towards the wheelchair lift.
Book Sale Report
Kathy handed out spreadsheet of transactions and sales. Also comparing last years to current.
We did double transactions and dollars. Total was $6,121.52
Waiting for check from Liz Island for children’s books.
Discussion ensued about success of book sale, location and help. Was brought up a request by Kris Reilly that we would not use tablecloths next year.
Also start looking for a possible site earlier next year.
Library Renovations
Charlie asked Connie to update board on renovations.
Connie shared library will be closed 9/21-9/26 to move to new location at St. Martin of tours school. Reopen on 9/28 @ 10am.
Discussed how friends could help., how books are being stored, etc.
Events
Celebrate Americana was discussed without Event chairman Karl Varnai in attendance.
Kathy brought up the insurance underwriting, because of the serving of alcohol. It was stated a bartender should be serving. Pamm Kerr said she would ask someone she knew to volunteer.
Because of the possibility of underage people being in attendance, Kris brought up using wrist bands for eligible drinkers.
Miscellaneous
Charlie brought up “the Chairity event” again. Getting it started up again for a major 2016 event. It was told by Pamm Kerr and Kris Reilly that New Hope Arts was not interested in co-sharing the event.
Charlie discussed using the Robert’s rules of order for staying on track at our meetings.
Kris brought up asking Kathy Meier to become a board member. She graciously declined.
PCBL Meeting was discussed and who might attend.
Kris brought up a discussion on membership and eliminating members that did not renew. Kris will send updated membership list by date joined to board members. Also discussed the addition of “lifetime” members which was brought to our attention by Pamm Kerr.
The next Board Meeting is scheduled for Sept. 15th @ 5:15pm.
Motion made to adjourn meeting by Neil & seconded by Kris
Meeting adjourned @ 6:17pm.

Board meeting Minutes June 23, 2015
Meeting called at 5:15pm before Secretary arrived.
In attendance were Board Members….Charles Huchet, Lawrence Booth, Kristin Reilly, Karl Varnai, Elizabeth Varnai, Neil Gallagher and Barry Fetterolf. Also in attendance were Carol Spencer, Paul Spencer, Pamm Kerr, Doro Kerr and Connie Hillman, Library Director.
Charles asked for any announcements. None were given.
Finances
Lawrence Stated Bank Account held $6,818.07. Lawrence had previously mailed statements to all board members.
Membership
Karl & Kris discussed any new members or renewals. Asked Connie, the library director if we could proceed with sending out renewal letters for June people and was told it was okay. No new ideas discussed on membership. Karl stated there are approximately 108 members.
Book Sale
Charlie brought up the subject of the Book Sale location and his meeting with the manager, Julian, at Farley’s Book Store in New Hope. He asked if we would all keep this discussion confidential to attendees.
Meeting with Julian did not go well. A discussion ensued about the meeting and Julian’s reaction. Lawrence had written a letter to the owners, which Charlie read out loud. The letter was then discussed by all board members.
It was stated the book sale will be held no matter the outcome with Farley’s.
Lawrence made motion to send letter, Kris seconded. All voted aye.
Book Sale Posters were discussed. It was agreed Kris would send to Connie for distribution to Library Patrons and Listserv at School and also placed at several local businesses and the library.
Carol stated the ongoing Book sale at Library has made $1,018.60 since Jan. 1, 2015.
Parking issue was also discussed for book sale.
Miscellaneous
Corrected minutes from previous meeting were discussed. Karl made motion to accept, Kris seconded and all voted aye.
Elizabeth asked for the clarification of our fundraising goal. We told the library board we would raise $10,000.00 to go to programs, etc. and not operations for 2015. We then said that we would “pay” for the chair lift requested in named donations for the library renovation which is $10,000.00.
Question was is a portion of the original $10,000.00 to go to our gift of the chair lift or were we obligated to raise an additional $10,000.00 over two years.
Clarification was made that it was part of our original 2015 goal and Connie Hillman, Library Director agreed. Members all agreed.
Kris handed out copies of Robert’s Rules of Order to all board members. Requested they read and would be discussed at next board meeting.
Next Meeting July 14th at 5:15pm at Library
Meeting adjourned at 6:15 pm.

FOL Board Meeting Minutes on May 12, 2015
Time: 5:00 pm
Meeting called to order at 5:06 pm by Charlie Huchet. In attendance were board members, Elizabeth Varnai, Karl Varnai and Kristin Reilly. Also in attendance were board consultant Kathy Meier and Friends member Carol Spencer.
Meeting opened with an election of Board Secretary.   Kristin Reilly was nominated. Motion made by Elizabeth and Karl seconded. Charlie, Karl , Elizabeth and Kris voted unanimously yes.
Finances- Kathy stated the checking account stood at $5,000.00 unrestricted.
Meatball Madness had an extra $120.00 deposit, which brought the event to
                Gross $890.00
                Net $810.00
                Raffle Basket for April brought in $60.00
                Raffle Basket for May brought in $75.00 which was still in envelope at library to date.
Membership – Karl said that we are ready to send out renewal for June.
Discussed various topics on membership. Giving forms out at raffle basket sale.
We are up to ____ members, with outstanding non- renewals of 15 members.
Charlie will send an email to new member, Melissa Mantz, who expressed interest in helping with all forms of fundraising. Need to solicit members at the Library’s programs.
Daily book Sale – Carol shared information on the library deleting books, selling books off shelf to downsize. Buyer bought 400 deleted books for $200.00 recently. Book sales are at $720
Annual Book Sale Space
Charlie explained building next to Mothers probably will not be available. Charlie is dealing with Jim Briggs and Steve Darlington about locating space for the sale. Mentioned were the “Mansion” (probably no).   Club Zadar, which Charlie looked into and an email will be sent to the owners. Also discussed the Four Seasons mall and using the “old” gun shop. Still have not found out about building owned by George Michael located by train station.
Discussed posting on local group pages on Facebook a blurb about locating space to help store, process and sell the books.
Karl will speak to Father Kendon of St. Martin of Tours Church about using their facilities. He also is going to speak to the Greater Lambertville/New Hope chamber of commerce.
Also decided if no space was found by June 16th Board meeting the annual book sale would be cancelled.
Kathy suggested the possibility of small pop-up sales on library lawn.
FOL Contribution to Capital Campaign.
After much discussion the decision was made to set for a motion:
To tell the Library Board the Friends of the Library will fund a named opportunity in the capital fund of $10,000.00 for the Chair Lift. The payment to be over a (2) two year period.
Karl motioned, Elizabeth seconded and Charlie, Kris, Karl and Elizabeth voted yes.
Sponsored Programs-
Kathy brought up subject of getting feedback from the programs we sponsored. Also stated Charlie and she had said no to more programming to Connie and Jacqui for 2015. Since we are supportive of adult programs we need attendance and acceptance of topics presented. Discussion on how to increase attendance to these programs, the lack of parking and the library facilities themselves.
Raffle Basket Sale
Kris told how the sale at SuperFresh went. She made $146.00 in ticket sales and $86.70 in donations.
She gave the money to Kathy to deposit.   She stated she believed it was a success and will again sell tickets on Saturday May 16th in front of 39 N. Main St.
Discussed how to get a larger committee and sending letter to volunteers to do one month a year of raffle baskets. Baskets should be geared to the season. Set up at least once a month selling tickets outside library.
As of now no baskets to be raffled for June, July or August.
Discuss at June meeting if we will do a summer basket.
Other Events
Discussed briefly
Savor New Hope, Charlie told put on hold until next year.
“Chair”ity Event discussed briefly
Celebrate Americana meeting tomorrow night @ 7pm. Carol Spencers house.
Kathy suggested combining some small events together, like One of A Kind shirts, etc (Karen’s suggestion),
Jewelry sale and the Book Sale.
Board Operations
Topic of discussion was,
What kind of meetings and how often. Use of email and minutes to communicate better about things going on.
Having event meeting separate from board meetings to discuss all events.
Our primary goal is to raise funds,
Review of ideas
Strategic funds view – How is the year shaping up?
Charlie make list of what should the focus of the board be and email it to everyone.
Get better at discipline to shorten meetings and actually accomplish something.
Saying no to people.
Need FOL sign to display at card table when at public events. Elizabeth will arrange with River Signs.
Reimbursements
Discussed reimbursing up to $100.00 with no board approval relating to operating expenses
Board members only who are acting in a chair committee position and the Secretary.
Motion - Karl
Seconded _ Elizabeth
Unanimously yes by 4 board members present
Signatures
Motion made by Karl to authorize Kris to sign Charlie’s name to correspondence with her initials.
Elizabeth seconded   All voted yes.
Next Board meeting June 16, 2015

Minutes of Board Meeting, October 1, 2014
Present:            Board members: Charlie Huchet, Lawrence Booth, Neil Gallagher, Pamm Kerr, Kristin Reilly, Elizabeth Varnai, Karl Varnai
Also: Connie Hillman, Doro Kerr, Kathy Meier, Carol Spencer, Paul Spencer, Michael? __________, Audria White
I. Meeting called to order 5:00 at Mother’s Restaurant, New Hope
II. Vision for the Future of the Library: Comments Still Welcome
Following the library’s three “Listening” sessions where members of the public were invited to give their thoughts and suggestions about what the future of our library should be, Charlie Huchet said the library would still welcome, via email, the comments of Friends of the Library board members and others who were not able to attend one of the three sessions. Connie Hillman, as director of the library, will post a summary of comments from those sessions on the library’s website.
III. Treasurer’s Report (Kathy Meier and Lawrence Booth)
From December 2013 through the end of August, the Friends raised $16,728 through fundraisers that exceeded expectations, membership dues, and generous donations. Expenses during that time totaled $1661, netting approximately $15,000.
Against our 2014 commitment to the library of $12,000, the Friends gave the library $6000 in June. At this meeting the Friends’ board voted unanimously to give the library the remaining $6,000 as of October 1.
Exact disposition of the remaining funds—expected to increase through at least one additional fundraiser—will be discussed at a later time. While another Friends’ donation to the library is possible, board members also decided that some funds will be retained as seed money for future needs and fundraising events.
Connie requested that the board consider providing funding for library programming, since the library currently has “zero” funds for this. It was agreed that this is a worthy aim, and that we could even provide publicity for popular programs such as yoga classes as being funded by the Friends of the Library.
Initial discussions about fundraising goals for 2015 centered on uncertainties about the library’s needs, especially since the level of funding by local governments is still unknown. Charlie will meet with the library board to discuss what appropriate goals for the Friends might be.
IV. Membership Report (Karl Varnai)
Since December 2013, our members have increased to 98. It will soon be time to develop a plan for membership renewals. Also, it was decided that a members appreciation reception should be held on Sunday afternoon, November 16, at the library. Planning for these activities will commence at the next Membership Committee meeting, to be held on Monday, October 13 at 4:30 at Karl Varnai’s house.
V. New Member Added to the Board
By unanimous vote, faithful Friend and volunteer Neil Gallagher was added to the Friends of the Library Board.
VI. Projected Fundraiser: Jewelry Sales
Building on a fundraiser proposed for November or December by Pamm Kerr to sell vintage and gently used costume jewelry¸ Audria White has proposed to add new Silpada jewelry to the sale. Audria is a representative for Silpada and would personally donate all her proceeds to the Friends.
The board determined that there would be no conflict of interest if proceeds from the sale of Silpada jewelry went first to Audria as a Silpada representative and then given to the Friends as a personal donation from Audria, a Friend and longtime volunteer at the library.
Following discussion, the board gave the go-ahead for planning for this jewelry sale to proceed, with thanks to Audria for her generosity.
VII. Analysis of Book Sale
Our book sale, held September 5-14, was a success, raising over $3,000. Discussion, supported by a graph Kathy Meier created of daily results, determined that staffing on consecutive days was worth doing, and that our level of advertising through emails, signs, and online was effective.
The time of year chosen for the sale was also effective, and Lawrence Booth proposed that we hold the sale at the same time each year for predictability.
Some considerations raised for future book sales:
-          Stay open later on weekdays to catch those in town for dinner
-          Stay open an extra weekend
-          Be more vigilant in identifying and appropriately pricing high value books
-          In scheduling, consult volunteers one-on-one about availability to ensure attendance as planned
-          Find a permanent location for storing donated books
-          Plan ahead for disposal of leftover books
VIII. Miscellaneous
-          Charlie Huchet will form a task force for 2015 event programming.
-          Our next newsletter will be published in December and include upcoming events at the library.
-          The date of next full board meeting to be determined at a later time.
IX. Meeting Adjourned at 7:00 PM
Submitted by Elizabeth Varnai, 10/3/2014

Friends of the Free Library of New Hope and Solebury
Minutes of Board Meeting, March 4,2014
Present: Charlie Huchet, Barry Fetterrolf, Elizabeth Varnai, Karl Varnai, Kristin Reilly Guests: Connie Hillman, Kathy Meier, Pamm Kerr, Neil Gallagher
I. Meeting Called to Order 4:00 at Mother's Restaurant, New Hope
II. Minutes of Previous Meeting
Minutes of meetings held on January 29 and February 4 were accepted.
III . Treasurer's Report (Kathy Meier for Lawrence Booth)
Cumulative income from December 2013 to 3l3ll4: $5894
Breakdown of income: Membership fees: 2515 Other donations: 2813 Bake sale: 83 Raffles: 558 Tote bag sale: 75 Giant market hot dog sale 220 Donation to underwrite wine For Mud Season luncheon 125
Expenses: Reimbursements for out-of-pocket expenses: $426.60; $125 fees to state; $2500 slated as support for library Balance: Slightly under $3000
lV. Membership Report (Karl Varnai and Barry Fettenolf) A. Number of members has risen to 70, approximately 40 volunteering to help at Friends' events ' B. Next steps include reaching out to non-library patrons via lists obtained from local realtors and perhaps FACT. Also at events where FOL partners with other groups. C. Reach out to local businesses depends on assembling packet, including newsletter, and identiffing and training volunteers. D. Proposals to hold social events for FOL members as a way to build community and enthusiasm. E. Decided to hold off updating brochure until FOL has a website to reference. F. There was consensus that the FOL should solicit help in developing a website.
V. Event updates
A. The March raffle was donated by the Celtic Shop; a multi-month plan is being developed for future baskets. B. The Meatball Madness cook-off event is scheduled for April 8, 6:30-8:30 at John and Peter's in New Hope C. Planning for a Long Hill String Band event to benefit the FOL on June 22 is progressing, with talks to firm the New Hope Arts Center as a venue. D. On April24, FOL will assist the library board at an event featuring the author of the Silence of the Lambs and its sequel.
E. On behalf of the New Hope Arts Center, Pamm Kerr introduced a possible collaboration with that group in hosting an indoor/outdoor sculpture show in April. There was consensus that the FOL is very willing to co-host an NHAC event, but that the April timing of the sculpture show is beyond the FOL's resources at this time. Followup is planned.
VI. Liability Insurance (Elizabeth Varnai) The FOL was rejected for general liability insurance by Hartford Insurance, but received a favorable quote from Selective Insurance ($440 for annual coverage, including three off-site events and one named- insured certificate should an off-site property owner request such coverage).
The Board voted unanimously to accept the quote.
VII. Miscellaneous A. Kathy Meier suggested meeting with other FOLs, especially in Newtown, to learn of others' successful strategies for fundraising. B. FOL members are invited to attend an informational session in May or June by a Bucks County library consultant who will include the role of FOLs in her discussion.
VIII. Next meeting: Wednesday, March 26,4:00 at Mother's
Submitted by Elizabeth Varnai, 31712014

Minutes of Board Meeting, January 29, 2014
Present:            Charlie Huchet, DeeDee Newcomb, Louise Whitcomb, Barry Fetterrolf, Elizabeth Varnai, Karl Varnai
                        (quorum reached).
                        Guests: Kristin Reilly, Connie Hillman, Kathy Meier
Absent:            Lawrence P. Booth
I. Meeting Called to Order 4:00 at Mother’s Restaurant, New Hope
II. Minutes of Previous Meeting (Jan. 6) Accepted with Revisions
III. Report on Participation at the Community Pancake Breakfast, Jan. 26
Charlie reported that although no new members signed immediately, the persons approached seemed interested; an attendee, Laura Jones, expressed strong interest in writing the Friends’ monthly newsletter; and several raffle basket tickets were sold. The event raised the profile of the Friends in the community and was a good cooperative effort with the library board.
IV. Treasurer’s Report
Kathy Meier reported in lieu of Lawrence. From December 5, 2013 to the present, the total in the Friends’ bank account grew to $4,730 in funds accounted for.
Breakdown:
Membership fees:         1945
Other donations:           2318
Bake sale:                    57
Raffles:                        395
Tote bag sale:               15
An additional deposit of $220 was made in December, with its source not yet identified. Kathy will investigate further.
V. Decision on Amount Given to the Library Board
Board members voted unanimously to give the Library Board $2,500 in support immediately and additional monies quarterly.
IV. Membership Report
A. Number of members
As of January 29, the Friends have 60 members, with almost half indicating a desire to help with Friends’ activities. Kristin will update the Friends’ list on our library bulletin board. Karl will update the thermometer graphic showing the current funds raised.
B. Next steps
1. Send an e-blast to individuals on the library’s patron email list. Karl will draft the text and send to other board members for comment. Connie will send the e-blast approximately Feb. 21¸ after other e-blasts from the library board have been sent.
2. The membership committee will explore ways to reach individuals beyond the library’s patron list. One idea was to contact local realtors for lists send bulk mailings twice a year.
3. Reach out to local businesses). Outreach to businesses to be led by Barry (see discussion in item V)
4. Update brochure and reprint brochure, since current supplies are running low. Karl to draft the update.
5. Hold a social event for current and prospective members on a day convenient to most people.
V. Business Outreach
A. Barry stated that we must identify how many volunteers can participate in the outreach to businesses and then will know how to divide up the list of businesses to contact.
B. Mechanics of outreach
1. Will need to create a list of business through new Hope and Solebury Township to approach and not to approach
2. Will need good record keeping
3. Will need ID for volunteers as representing a nonprofit organization
4. Will need to develop a script for volunteers and methodology, including whether or not to leave a brochure if the owner is not available.
C. Businesses that donate $100 in cash, or in goods whose retail value is $100 or more, would receive a supporter’s decal.
D. Connie requested that the Friends make clear to businesses that we are an independent support organization, and that it is not the library itself that is directly seeking the donation.
VI. Raffles
A. Dee Dee reported that the raffle for a basket assembled in mid-January would be closed at the end of January. A new basket is ready to be displayed beginning February 1.
B. A “small events” committee should be established to ensure a steady momentum in obtaining future monthly raffle baskets, running bake sales, and other smaller fundraisers.
VII. Annual Members’ Meeting
A. The Annual Members’ Meeting, where the next Friend’s board will be elected, will be held on February 4 at 5:00 at the library. Invitations will be sent to members and prospective members.
B. After elections have been held, Charlie will speak to all present about the Friends’ role in supporting the library and about opportunities to help various committees.
C. The Annual Meeting will be announced and posted on the Friends’ bulletin board at the library.
VIII. Next Events
A. Cook-off at John and Pete’s, to be organized by Barry. Date to be announced.
B. Book sale tasks
1. Find a place to store donated books
2. Establish a system for regularly moving books to storage and sorting them
3. Investigate whether any local permit is required for book sales on Main St. in New Hope
C. The Friends are in discussions with other local organizations about events to celebrate the re-watering of the Delaware Canal. June 22 has been identified as a date when Karl’s Long Hill String Band may play, possibly for a paying audience at a venue to be identified, to both help celebrate the event and raise funds for the Friends.
D. Possible Future Events
1. Community Spelling Bee (sponsored teams of three adults, emceed, on stage)
2. Novel Night or lesser Novella Night (dinners hosted in private homes on a novel theme)
3. Restaurant-sponsored dinners
The board will study the feasibility of possible events: complexity, volunteers required, permits and insurance, costs, expected returns, and other factors.
IX. Liability Insurance
Karl and Elizabeth will investigate obtaining liability insurance for Friends’ events through the Pidcock Agency, which arranges insurance for the library.
X. Revisions to By-Laws
Kathy, Charlie, and Louise will get together to identify desirable changes to the Friends’ by-laws.
XI. Education on the Role of Friends of the Library
A. The Friends’ board will participate in educational sessions about the role of Friends organizations. One presenter will be a regional consultant to libraries in Pennsylvania, who will address the library board at the same time. Another will be a representative from the BCPL, which is dedicated to helping Friends organizations.
B. Following these sessions, a Memorandum of Understanding between the library board and the Friends board will be developed.
XII. Miscellaneous
A. The board decided not to release the Friends’ members list to persons outside our organization, and that Karl will be the contact person for outside requests.
B. A professional “Friends of the Library” sign should be made for display at events. The current one is too big.
XIII. Next meeting: February 19, 5:30 at the library.
Submitted by Elizabeth Varnai

Friends of the Free Library of NH&S- Business Membership Committee
Minutes of meeting held 01/09/14
Present: Pamm Kerr, Charlie Huchet, Kristin Reilly, Barry Fetterolf, Karl Varnai, Elizabeth Varnai
Goal : To establish method of signing up businesses to be Friends.
Who
·         We need volunteers to go visit businesses. It was suggested that we have a sign-up sheet at the Jan 21st meeting of the Friends.
·         Kristin will send out note to new friends that have indicated that they are willing to volunteer for interest in being a business greeter.
·         Barry and Charlie will obtain a list of businesses
What
We decided that a Business Friends kit should be prepared to hand out when visiting a business. The content:
·         Friends of the Library brochure
·         an insert to our brochure listing the benefits to a business Friend (Elizabeth to prepare)
·         a decal showing that the business is a supporting friend
·         thank you letter for the business sign- ups
The benefits include listings for business supporters in our planned monthly newsletter to all Friends, local newspaper (New Hope News), library bulletin board, Facebook.
How/When
·         Barry will meet with prospective business greeters on Jan 28 and will begin the meeting with businesses Feb 1.
         Barry will divvy up areas and businesses.
         We assume that walkers will go in pairs.
Other business items discussed
·         Indoor sign for bulletin board to show Friends membership drive goals. $ set at $20K with a line indicating commitment of $14.7K – Karl will do before Wednesday
         Thank you letters to be sent out. Charlie will sign blank sheets , Kristin will print up letters w/signatures , Charlie will investigate using envelopes from the library or print up, Kristin will mail out and will be reimbursed for costs.
·         Charlie will discuss with Patricia if she would be interested in doing a monthly newsletter on the libarary’s computer. She would be paid $100 dollars per month. Plan B ( Eric?).
·         Karl to send script to Kristin asking new Friends whether they are OK to be recognized on Facebook.
·         Kristin and Karl to obtain pricing on decals , Charlie will get funds to cover cost
·         Charlie will work on the library announcement board layout
·         Thank you letters to be sent to businesses who donated raffle baskets- Kristin to do
·         Charlie will develop script to invite new friends to be sent out to library patrons by Connie as an email blast
·         Discussed restaurant partner program. We have one restaurant (Mothers) that is interested in participation so far., 20% of bill donated back to the friends. There was talk of a printed coupon in our newsletter or by the restaurant advertising a monthly library Friend’s day. Someone needs to visit Mothers to see if they have coupons to give to the Library.

Friends of the Free Library of NH&S – Membership Committee
MINUTES OF MEETING held on 12/11/13
Next meeting: Thurs Dec 19 at 4pm
Present:               Neil Gallagher, Charlie Huchet, DeeDee Newcomb, Kristin Reilly, Elizabeth Varnai, Karl Varnai
Order of business
Progress from last meeting
Charlie reported that we need a person to tackle establishing the new PayPal account for the Friends. He will reach out to members to help with this.
Charlie is working on a press release on the Friends Membership Drive
New Business
Discussed Donor recognition
·         Businesses who donate will have their business cards displayed
·         Kristin will help design and find cost of getting window clings printed for businesses donating $100 or more.
·         Recognizing friends donating $100 or more with book plates
Progress on agenda items
1.       Need to determine the printing of the brochure and its distribution
Charlie is ready to give order to print 500 copies
Brochures will be displayed at the library on a poster-board to be developed per item 2
2.       Develop wording for the web page and give to Connie to include with the library web page
Connie has already posted the new Friends Brochure on the Library web site
3.       Agree on membership advertising signage for the outside and inside the library
Charlie reported that Donna Peiffer has volunteered to develop a poster for the Friends Membership Drive to be displayed inside library
Karl will work on designing an outdoor sign and will coordinate with Connie
4.       Ask for new members to join the Friends membership drive team
Charlie will spread the word to get volunteers to join subcommittees as needed
5.       Develop action plan for visiting businesses, schools
Barry Fetterolf is taking on contacting businesses and will develop a strategy early Jan.
Contacting schools was tabled for the next meeting.
6.       Develop action plan for email blast for Friends membership drive
Charlie is preparing a press release for the Friend’s Membership drive and will be tailored to coordinate with the e-mail blast
7.       Develop new ideas for getting new Friends
Establish a Facebook page which references the Friends of the Library web site. Each person accessing Facebook can invite friends to view the site. Kristin volunteered to set this up.
8.       Establish membership committee members and responsibilitie
Item was tabled for future meeting
9.       Establish protocol for tracking members for future renewal notices and possible recognition
Kristin volunteered to keep a roster of new Friends, to be updated weekly. We discussed not displaying amounts but to keep the list in 2 categories (individual/family friends and business/corporate friends).
Please let me know if I left out anything or you disagree with or you would like to add.
Karl Varnai
kvarnai@comcast.net

MINUTES OF MEETING held on 12/09/13
Present:
Neil Galagher
DeeDee Newcomb
Charie Huchet
Connie Hillman
Kristin Reilly
Elizabeth Varnai
Karl Varnai
Order of business
Charlie Huchet asked Karl Varnai to chair the membership drive committee. He accepted.
Charlie also asked that we have on the agenda short term and long term goals for the committee. Our most important short term goal is a vigorous membership drive, starting immediately. Our goal is to have in place a significant funding progress by when the Library Board meets on Jan 15 2014.
With this short term goal, our group decided to get to work immediately on key elements of the membership drive.
1.       Need to set up a pay-pal account so potential Friends can pay on-line
2.       Need to set up a web page for the Friends
3.       Need to establish an email address so prospective Friends can send ideas /queries
4.       Need to revise the Friends Brochure to enhance and entice new members, including businesses and corporations
5.       Need to create a sign for the Friends membership drive at the library
6.       Need to create and print up book plates recognition of new Friends
Some discussion took place on these items and a meeting was scheduled for Wed Dec 11 at 6pm at the library.
Progress to date
DeeDee, Elizabeth and Karl worked on the brochure, item 4 after the meeting and will bring to our meeting for review
DeeDee established an email account for the Friends, item 3, friends.nhslibrary@gmail.com
Charlie and DeeDee agreed to talk with Kathy Meier to set up the Friends Pay Pal account ASAP, item 1
Agenda for next meeting – 6pm Wed, Dec 11 at the library
1.       Need to determine the printing of the brochure and its distribution
2.       Develop wording for the web page and give to Connie to include with the library web page
3.       Agree on membership advertising signage for the outside and inside the library
4.       Ask for new members to join the Friends membership drive team (please ask friends to come to the next meeting)
5.       Develop action plan for visiting businesses, schools
6.       Develop action plan for email blast for Friends membership drive
7.       Develop new ideas for getting new friends
8.       Establish membership committee members and responsibilities
9.       Establish protocol for tracking members for future renewal notices and possible recognition
We thank Connie and Patricia and the library staff for their assistance in our effort.

FRIENDS OF THE LIBRARY MEETINGS
Dec. 5 and 7, 2013
GENERAL MEETING, DEC. 5
Attending:          Jacqueline Griffith (Pres. of Library Board), Charles Huchet, Mary Lou Huchet, Barry Fetterolf, DeeDee Newcomb, Louise Whitcomb, Kathleen Meier, Elizabeth Varnai, Karl Varnai, Carol Spencer, Paul Spencer, Karen...., Laura...
Discussion
·         Need to revitalize Friends of the Library with additional members to better support the library
·         Need to raise more awareness in the community of the value of the library—its activities and resources
·         Need to increase fundraising activities for both short term and long term needs
·         Short term: Need to raise approx. $ 12,000 by January 15 to avoid operational cuts planned by Library Board. Ideas proposed included:
o   Items for sale (“white elephant” / holiday books sets/bake sale)
o   Membership drive- (individuals/ families)
o   Direct appeals emergency donations/ pledges / dial-for-dollars
It was noted that direct appeals for funds by Friends of the Library might conflict with other appeals conducted by the Library Board and may confuse members of the public who are not aware of the difference between the entities.
·         Long term: Need to develop ongoing fundraising to sustainably cover library’s operational needs and to enhance programs and facilities. Ideas proposed included:
o   Spelling Bee, possibly conducted at the Bucks County Playhouse
o   Tour of private libraries
o   Antiques Appraisal Day, a la Antiques Road Show
o   Brunch/ spaghetti dinners, possibly regularly/ soup contests with entertainment/ bingo
o   50/50 drawings at events
o   5 K Walk-a-Thon
o   Painted chair auction, featuring chairs decorated by local artists
o   “Rope Across the Delaware” tug of war
Decisions
Committees formed:
o   Membership (who? Karl Varnai, ......,   )
o   Short Term Fundraising (who? Carol Spencer
Steps taken
Meetings of Membership and Short Term Fundraising committees planned for Monday, Dec. 9.
FRIENDS BOARD MEETING, DEC. 7
Attending:          Charles Huchet, Barry Fetterolf, DeeDee Newcomb, Louise Whitcomb, Kathleen Meier, Elizabeth Varnai
Discussion:
Decisions: